cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
mogulman
Impactful Individual
Impactful Individual

Confused on PowerApps Licensing Changes.

I am confused on PowerApps licensing changes that go into effect in October 2019.  Let me describe my scenario.

 

1. We are a small legal business with less than 10 employees.

2. We switched from Salesforce to Microsoft about 2 years ago.

3. We all have Microsoft 365 Business licenses which comes with PowerApps.

4. I'll be using Azure SQL DB for all data.  This provides incredible flexibility for robust business apps.

5. I'm temporally developing app using On-premise Data Connector and SQL Server.  This allows me use SQL Profiler to debug problems and optimize performance.  I'll be switching to Azure SQL DB in the next month.

 

Switching to Microsoft from Salesforce provides a lot more flexibility.  Azure Functions is great to extend PowerApp capability.  I'm not using HTTP request.

 

What impact will the October changes have in my case?

 

 

 

 

 

1 ACCEPTED SOLUTION

Accepted Solutions
Pstork1
Most Valuable Professional
Most Valuable Professional

For Azure SQL you'll be grandfathered in for apps that exist on Oct 1, but won't be able to build any new apps without premium licensing.  And yes, the gateway should be usable until next January if you were already using it by this spring.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

View solution in original post

14 REPLIES 14
Pstork1
Most Valuable Professional
Most Valuable Professional

When you say you switched from Salesforce to Microsoft it implies you are using Dynamics 365 CRM, which would be the equivalent product.  Is that true or are you just using regular Microsoft 365?  The regular PowerApps license for M365 doesn't inlcude a premium license, which would be required if you are using an on-premises gateway with SQL.  So again I suspect you are using CRM licensing.  If that is the case then you shouldn't have an issue because the Dynamics license for CRM includes the equivalent of a premium P2 license today and that isn't changing significantly on October 1.

 

You should also be aware that MS has grandfathered in any apps taht are using SQL on October 1 to not require premium for SQL for 5 years.  That grandfathering wouldn't cover the use of the on-premises data gateway. Azure SQL down't require the gateway, but will require a premium license for anything built after Oct 1.

 

So a lot really depends on what license you actually have.  Could you supply more information?



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
mogulman
Impactful Individual
Impactful Individual

I'm not using Dynamics CRM.  I'm just using Microsoft 365 Business.  I started using the On-Premise Gateway and SQL Server.  I think I'm grandfathered in until early next year.  I'm switching to Azure SQL DB in September so I think I should be grandfathered in for 5 years.

Pstork1
Most Valuable Professional
Most Valuable Professional

For Azure SQL you'll be grandfathered in for apps that exist on Oct 1, but won't be able to build any new apps without premium licensing.  And yes, the gateway should be usable until next January if you were already using it by this spring.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
v-xida-msft
Community Support
Community Support

Hi @mogulman ,

Do you mean that you purchase Office 365 license for your account rather than standalone PowerApps license?

 

If you only own have Office 365 license for your account, I think you would not be able to use the On-premises data connector and Azure SQL within your app since October 2019.

 

Currently, the On-premises Data connector, Premium connector and Customer connector in PowerApps are not supported within Office 365 licenses. And Effective October 1, 2019, the Azure SQL connector would be reclassified from Standard to Premium.

So if you want to access all Premium, on-premises and custom connectors within PowerApps after October 1, 2019, you must purchase a standalone PowerApps or Flow plan license for your account.

 

More details about functionality supported under Office 365 license includes PowerApps, please check the following article:

https://docs.microsoft.com/en-us/power-platform/admin/pricing-billing-skus#powerapps-for-office-365

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

@v-xida-msft I purchased Microsoft 365 Business licenses.  The license includes PowerApps.  That license type is not listed in the link you provided.

 

Late last year I received a notification that the on-premse connector would require a special license after Jan 2020.  Since I'm migrating app to Azure SQL DB this week it is not a big deal. 

 

I find the SQL Profiler an incredibly valuable tool to debug and optimize performance.  I may need to get one premium license to get this capability.   I would debug and optimize performance using an on-premise SQL Server and migrate to Azure SQL DB.  It would be nice if MS offered a developer license for this purpose.

Pstork1
Most Valuable Professional
Most Valuable Professional

The Microsoft 365 Business license would be the same as either the Office 365 Business Essentials or Business Premium license mentioned in the article.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
bb234
New Member

Just hoping to verify our specific situation with re PowerApps licensing, our scenario as below, this is similar to the OP

a) we are on Office 365 E3 plan

b) Trialled powerapps Jan 2019 with Canvas app + On prem SQL

c) Changed to new licensing i.e. PowerApps P1 ~ March 2019, i.e. $10 per user per month

d) Now with new changes, its very confusing as to what we need to do to stay licensed. Do we need to transition to $40 per user per month plan or go to the $10 per user per app per month.

I cannot find this clearly referenced in the MS blog post on the matte i.e. since we are using the onprem connector, do we need to go to premium licensing i.e. $40 per user per month?

Happy to get our ITS to raise a ticket, but we need this clearly explained to sell this to stakeholders.

Pstork1
Most Valuable Professional
Most Valuable Professional

You will eventually need to go to the $40 per user per month plan unless you only have one or two apps.  If its less than 4 it may be cheaper to go to the $10/app/user/month plan.  But you will have access to your original plan until at least next October, 2020 since you are already on a P1.  Its only after that, or the expiration of your license whichever is longer, that you will have to migrate to a new plan. The app you originally tested with using SQL will also be covered until October, 2024.  Up until October the SQL connector was a standard connector and existing apps that used it will continue to see it as a standard connector for 5 years.

 

So to summarize:

  • You keep your existing licensing ($10 per user) until it expires or next October, whichever is longer.
  • SQL apps are covered as standard license for 5 more years
  • After next October you will need to move to either the $40 per user or $10 per app per user plan.


-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
Anonymous
Not applicable

Hi @Pstork1 ,

Can I please have an update.

1- My organization has the Microsoft 365 E3 license. 
2- Have on-premises database.
3- And we want to use the SQL connector in almost all the PowerApps.

I am able to use the SQL premium connector in PowerApps and Flow. Also the data gateway installed and configured lets me retrieve my on-prim data.

Now I am confused that will I be charged by Microsoft for using these? OR will I have to move to a different license and also Why am I able to use the premium connector if they have put in documentation that apps created later than Oct 2019 will not be able to use it.

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank! 🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Top Solution Authors
Top Kudoed Authors
Users online (6,656)