cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Copying Attachments from an existing Sharepoint List Item to new item

Hi,

 

I created a custom Sharepoint Form, which should have the feature, to fill all fields with the values from an existing item. After that the user should be able to make some changes to the values and submit the form. At the moment everything works fine except the copying of attachments.

This is the fomula for "items" of the Attachments card:

If(gblLoadItem, LookUp(SPOList, ID=locLoadExistingItem.ID).Attachments, Parent.Default)

 This works to display the attachments in the Form if "gblLoadItem" is set to true.

MatthiasG_0-1608632605308.png

I'm also able to add more attachments manually. After submitting only the manually added attachments are saved for the new item. I already tried to change the "Value" of the attachments control to Id, Value and AbsoluteUri which obviously didn't help.
My guess for the problem is, how powerapps and the attachments control handle the files.
Is there any approach which could solve my problem?

 

Thanks in advance,

Matthias 

1 ACCEPTED SOLUTION

Accepted Solutions

I tried to come up with a solution for this today and I want to share it in case that someone finds this thread and has a similar problem:
The goal was as i described above, to copy an existing item  with its attachmants into a Form, make some changes (including the attachments) and then save as new list item.
First of all I created a flow, which takes following JSON as Input and is triggered by PowerApps:

 

 

{
  "oldId": 1,
  "newId": 2,
  "attachments": [
    {
      "id": "FILE_IDENTIFIER1",
      "name": "example.png"
    },
    {
      "id": "FILE_IDENTIFIER2",
      "name": "example2.png"
    }
}

 

 

 

MatthiasG_0-1608726878565.png

The flow has to parse the JSON Input and then iterate over eacht attachment. In the loop first the content of the current attachment has to be retrieved and then save to the new item.

For the PowerApp I kept everything the same as explained in the initial post.



I only had to add some stuff to the saving process. In "onSave" of the SharepointIntegration I changed it to the following (atsAttachments is the Attachments controle):

 

 

If(gblLoadItem, 
ClearCollect(colAdditionalAts, 
  RenameColumns(
    Filter(atsAttachments.Attachments, ThisRecord.Value in LookUp(SPOList, 
    ID=gblLoadExistingItem.ID).Attachments.Id), 
  "Value", "id", "Name", "name")));
SubmitForm(frmEdit)

 

 

 In "onSuccess" you can get the ID of the last submitted item, which we need for the flow. This changes the "onSuccess" formula to the following:

 

 

If(gblLoadItem,
ExampleFlow.Run(JSON({oldId: gblLoadExistingItem.ID, newId: Self.LastSubmit.ID, attachments: colAdditionalAts})));
ResetForm(frmEdit); Set(gblLoadAufgabe, false); RequestHide();

 

 

 

That's all I had to do.

View solution in original post

9 REPLIES 9
Reimi
Community Support
Community Support

You can't copy attachments via attachment control.

You can use flow instead.

OK thanks for the fast reply. I guess I have to come up with something complicated to fulfill my requirements then.

I tried to come up with a solution for this today and I want to share it in case that someone finds this thread and has a similar problem:
The goal was as i described above, to copy an existing item  with its attachmants into a Form, make some changes (including the attachments) and then save as new list item.
First of all I created a flow, which takes following JSON as Input and is triggered by PowerApps:

 

 

{
  "oldId": 1,
  "newId": 2,
  "attachments": [
    {
      "id": "FILE_IDENTIFIER1",
      "name": "example.png"
    },
    {
      "id": "FILE_IDENTIFIER2",
      "name": "example2.png"
    }
}

 

 

 

MatthiasG_0-1608726878565.png

The flow has to parse the JSON Input and then iterate over eacht attachment. In the loop first the content of the current attachment has to be retrieved and then save to the new item.

For the PowerApp I kept everything the same as explained in the initial post.



I only had to add some stuff to the saving process. In "onSave" of the SharepointIntegration I changed it to the following (atsAttachments is the Attachments controle):

 

 

If(gblLoadItem, 
ClearCollect(colAdditionalAts, 
  RenameColumns(
    Filter(atsAttachments.Attachments, ThisRecord.Value in LookUp(SPOList, 
    ID=gblLoadExistingItem.ID).Attachments.Id), 
  "Value", "id", "Name", "name")));
SubmitForm(frmEdit)

 

 

 In "onSuccess" you can get the ID of the last submitted item, which we need for the flow. This changes the "onSuccess" formula to the following:

 

 

If(gblLoadItem,
ExampleFlow.Run(JSON({oldId: gblLoadExistingItem.ID, newId: Self.LastSubmit.ID, attachments: colAdditionalAts})));
ResetForm(frmEdit); Set(gblLoadAufgabe, false); RequestHide();

 

 

 

That's all I had to do.

 

I tried to come up with a solution for this today and I want to share it in case that someone finds this thread and has a similar problem:
The goal was as i described above, to copy an existing item  with its attachmants into a Form, make some changes (including the attachments) and then save as new list item.
First of all I created a flow, which takes following JSON as Input and is triggered by PowerApps:

 

 

{
  "oldId": 1,
  "newId": 2,
  "attachments": [
    {
      "id": "FILE_IDENTIFIER1",
      "name": "example.png"
    },
    {
      "id": "FILE_IDENTIFIER2",
      "name": "example2.png"
    }
}

 

 

 

MatthiasG_0-1608726878565.png

The flow has to parse the JSON Input and then iterate over eacht attachment. In the loop first the content of the current attachment has to be retrieved and then save to the new item.

For the PowerApp I kept everything the same as explained in the initial post.



I only had to add some stuff to the saving process. In "onSave" of the SharepointIntegration I changed it to the following (atsAttachments is the Attachments controle):

 

 

If(gblLoadItem, 
ClearCollect(colAdditionalAts, 
  RenameColumns(
    Filter(atsAttachments.Attachments, ThisRecord.Value in LookUp(SPOList, 
    ID=gblLoadExistingItem.ID).Attachments.Id), 
  "Value", "id", "Name", "name")));
SubmitForm(frmEdit)

 

 

 In "onSuccess" you can get the ID of the last submitted item, which we need for the flow. This changes the "onSuccess" formula to the following:

 

 

If(gblLoadItem,
ExampleFlow.Run(JSON({oldId: gblLoadExistingItem.ID, newId: Self.LastSubmit.ID, attachments: colAdditionalAts})));
ResetForm(frmEdit); Set(gblLoadAufgabe, false); RequestHide();

 

 

 

That's all I had to do.

burrisca
Advocate III
Advocate III

This code wasn't quite working, assuming some things have changed. Here is the updated code:

If(gblLoadItem, 
ClearCollect(colAdditionalAts, 
  RenameColumns(
    Filter(LookUp(SPOList, 
    ID=gblLoadExistingItem.ID).Attachments, Value in atsAttachments.Attachments.Value), 
  "Id", "id", "DisplayName", "name")));
SubmitForm(frmEdit)

 

Hi burrisca,

thank you for the hint. For me it still works as described above. I think it didn't work for you because there is something different in the attachments control.

How can I do this directly in a canvas app without using Power Automate? Is that possible?

I want to copy the attachments from an item in list A to an existing item in a totally different list, call it list B. It does not seem like PowerApps allows for programmatically copying attachments between items in different SharePoint lists. Can someone confirm if this is true?

See my response in this other thread.

As far as I knew Power Automate was required, saw your other thread where you got it working. Will be trying that out. Kudos for pushing through!

Figured out how to patch attachments from an item in one list to an item in a DIFFERENT list without using flow. If you need to patch attachments from an item in one SharePoint list to an item in a totally different SharePoint list, you must first remove the Attachments.Id parameter from the attachments collection!

 

I used the following code:

ClearCollect(colAttachments,AddColumns(DropColumns(colAttachments,"Id"),"Id",""));
ResetForm(AttachmentsForm);
//Alternatives to SubmitForm() commented out
//Patch(SharePointList,LookUp(SharePointList,ID=ThisItem.ID),AttachmentsForm.Updates);
//Patch(SharePointList,{ID:ThisItem.ID},AttachmentsForm.Updates);
SubmitForm(AttachmentsForm);

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (2,913)