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CUCOOPE
Helper I
Helper I

Copying a record of a sharepoint list with one different data in a column

Hi. Suppose I have a list called "List1" on sharepoint that looks like this, shown in a gallery:

 

OrderIDItemSalesQty
10001ShirtsPeter1
10000PantsChris1

 

I'd like to copy and create a new record on the list when I click on the item in the gallery. But since I'd like to have a unique identifyer(not the default "ID" column), I'd like to have the column "OrderID" different. For example, when I click on the item with order ID 10001, the list becomes like this:

OrderIDItemSalesQty
10002ShirtsPeter1
10001ShirtsPeter1
10000PantsChris1

 

I can create a new record and use Collect() and put the data in one by one. But the above is just and example and the list I am dealing with has a lot of columns so I'd like to just copy and change one record. How can I do it? Thanks

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @CUCOOPE,

Have you checked my solution.

 

You should tell us you have an additional screen to do something amendment. However, if you want to modify something in other columns, then the all your have done seems to be necessary.

 

Create as a collection from gallery selected do generate some system columns, which could not be avoided.

Since you have done a lot of work, the following workaround may be a waste of time for you at some degree.

1). Add a form, once you click a record in your Gallery will navigate you to a new form by setting the OnSelect property of the Gallery as below:

NewForm(Form1)

2). Set the Default property of the TextInput corresponding to the OrderID as below:

Max(ForAll(List1.OrderID,Value(OrderID)),Value)+1

I assume that the OrderID is a Text Column type, if it is number, you just need to use the Sort().

3). Add a save button and set the OnSelect property as below:

Patch(List1,EditForm2.Updates)
Best Regards,
Qi

View solution in original post

4 REPLIES 4
Drrickryp
Super User
Super User

@CUCOOPE 

In the Edit form of a new Record, you can set the OrderID's Update property in the card to: First(Sort(List1,OrderID,Descending)).OrderID+1

and hide the card so that the user can't change it.  As far as the other fields are concerned, if you want them to retain the properties of the last record submitted, so for example, if you can make the default of the control in the Items card, 

Coalesce(Parent.Default, First(Sort(List1,OrderID,Descending)). Item).  That way if the Edit form is in New Mode, Parent.Default will be blank, as it always is in new mode, so the last entered value will be the default.  In the case of your example, it will be Shirts.  When the form is in edit mode, then Parent.Default will be the default. The same formula can be used for each field that you wish to retain as default, the last value for that field. 

v-qiaqi-msft
Community Support
Community Support

Hi @CUCOOPE,

Based on your description, I think you just have a single Gallery to do all the display thing and save thing, right?

You set the OnSelect of the Gallery to create a new record as the copy of the selected record, right?

 

If so, as @Drrickryp said, you should get the last OrderID and then add 1 as the increment to it, which will get you a new OrderID for the copy.

However, if you just have a single Gallery and you just want to change the OderID of the copy but keep the other column the same as the selected record, I think you could directly set the OnSelect property of the Gallery as below:

Collect(List1,{OrderID:First(Sort(List1,OrderID,Descending)).OrderID+1,Item:Gallery1.Selected.Item,Sales:Gallery1.Selected.Sales,Qty:Gallery1.Selected.Qty})
Best Regards,
Qi

Well I have a single gallery for display, yes. But when user click on the record it will navigate to another screen for user to input the record. The actual app has a design of amendment and it will keep the previous record, while copy and creating a new record for user to modify.

 

Last night I decided to:

1. creating a local collection that copies the filtered results

2. modifying the orderID in the local collection (just use updateIf to +1)

3 collect() the local collection back to sharepoint

 

This method works but one issue is that copying the records from sharepoint will also copy the system generated columns to the local collection, which will prompt error when I try to collect() the local collection back to sharepoint. One dumb approach I used is to use ShowColumn when copying the list to the local collection, but is was a LOT of columns and it took me a long time to do so (the column names changed into field_1, field_2 etc. and I ended up using excel to concated the code I needed lol)

 

I'd like to know more if I can have a better approach to do so. Thanks!

Hi @CUCOOPE,

Have you checked my solution.

 

You should tell us you have an additional screen to do something amendment. However, if you want to modify something in other columns, then the all your have done seems to be necessary.

 

Create as a collection from gallery selected do generate some system columns, which could not be avoided.

Since you have done a lot of work, the following workaround may be a waste of time for you at some degree.

1). Add a form, once you click a record in your Gallery will navigate you to a new form by setting the OnSelect property of the Gallery as below:

NewForm(Form1)

2). Set the Default property of the TextInput corresponding to the OrderID as below:

Max(ForAll(List1.OrderID,Value(OrderID)),Value)+1

I assume that the OrderID is a Text Column type, if it is number, you just need to use the Sort().

3). Add a save button and set the OnSelect property as below:

Patch(List1,EditForm2.Updates)
Best Regards,
Qi

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