cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
KimberlyM
Helper IV
Helper IV

CountIf no longer counting all my record entries

Up until recently I was able to keep count of all my record status settings. Now I notice none of my numbers are changing so I did an export of all my records and sorted by my 2020 records so so the excel screenshot is showing my actual record values where my powerapps is "maxed" out at 1624. Can someone suggest to me why this is happening?

 

My formula is:

CountIf(Lead_Data, CreatedYear = ReportYear_1.SelectedText.Value)

 

I have no delegation warnings so I am unsure why it would not be able to count the records.

See attached screenshot to see the formula, powerapp screen and excel document side-by-side.

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @KimberlyM ,

ClearCollect and Collect function is also not delegate.

So if you use these two functions :ClearCollect(RecordsToCount, Lead_Data);Collect(RecordsToCount, Lead_Data);,

you will save the first 2K records of Lead_Data to your collection for two times.

Then actually, your collection have 4K records and half of them is repeated.

The reason why you get 3248 result is that the first 2K records in Lead_Data have 1624 records that meet this rule:CreatedYear = ReportYear_1.SelectedText.Value.

Then the result is 1624*2=3248

 

What I suggest you is: 

save your data to multiple collections per 2K records by filtering your original table(use delegate functions).

If you insist in saving data to one collections, then please save at most 2K records every time by filtering table.

For example:

ClearCollect(collection1,
Filter(listname,numberfield<=2000)
);
Collect(collection1,
Filter(listname,numberfield>2000)
)

By using formula like this "Filter(listname,numberfield<=2000)" to make sure that you save at most 2K records one time in a collection. You need to replace the filter rule based on your situation.

 

Notice that: please use delegate data source like sharepoint list. Excel is not delegate.

 

 

Best regards,

Community Support Team _ Phoebe Liu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

11 REPLIES 11
Drrickryp
Super User
Super User

Hi @KimberlyM 

What do you get if you do

CountRows(Filter(Lead_Data, CreatedYear = ReportYear_1.SelectedText.Value))

@Drrickryp Adding the filter to it creates a delegation error and no number change.

@KimberlyM 

Most likely you are dealing with a delegation issue. CountIf and  CountRows is not delegatable but Filter is so if the filter results in less than 2000 items CountRows should give a correct result regardless, provided that File>Settings>Advanced Settings> data row limit is 2000. 
Just for a test, use Import from Excel as static data to bring in your table and try our formulae against that datasource.  Static Excel files are not subject to delegation and CountRows and CountIf should give you accurate results.  if you are getting the correct count using the static source then that would prove that the problem is delegation related. Otherwise there must be an error somewhere in your calculations. 

 

v-yutliu-msft
Community Support
Community Support

Hi @KimberlyM ,

Could you tell me

1)what is your data source?

2)how many records in your data source?

Not having delegation warning does not mean that you do not have delegation limit.

Delegation warning will show when you use delegate data sources and no-delegate functions.

Delegate data sources are: cds, sql and sharepoint.

If you use no-delegate data source, delegation warning will not show but you still could at most deal with 2000 records.

(If you have changed delegation limit to 2000.)

To deal this problem, you need to :

1)change to use delegate function

2)save data to collection (countif is not delegate functions.)

3)count the collection 

 

 

Best regards,

Community Support Team _ Phoebe Liu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hello @v-yutliu-msft! Thank you for your response.

1)what is your data source?
My data source is SharePoint.

2)how many records in your data source?
I have 2 SharePoint lists I am pulling. 1- Lead_Data is now 2394 records. 2- Lead_History is now 5083 records. 

Lead_Data is the one I am counting as Lead_History is all the comments that is assigned to each particular lead record.

 

What do you mean by 1)change to use delegate function?

 

Thanks again.

Hi @KimberlyM ,

If your data source is larger than delegation limit number(2000) and you use no-delegate functions, your app will not perform good, just like the issue that you described.

The solution is to only use delegate functions.

The delegate functions for sharepoint list:

Item Number Text Boolean DateTime Complex [1]
Filter
Yes Yes Yes No [4] Yes
Sort Yes Yes Yes Yes No
SortByColumns Yes Yes Yes Yes No
Lookup Yes Yes Yes No Yes
= Yes Yes Yes No [4] Yes
<, <=,<>, >, >= Yes [2] No No No Yes
StartsWith - Yes - - Yes
IsBlank - No [3] - - No

CoutIf or CountRows are both not delegate.

 

If you insist in using this function, there's another solution: use collection.

In collection, there's no delegate limit. So you could use CountIf function for collection.

However, to save data to collection, you also need to pay attention to delegate functions.

One key point: ID is not delegate for <,>, other number field is delegate for <,>,Filter.

So you need to :
insert another number field to save data to collections.

For example:

ClearCollect(collection1,
Filter(listname,numberfield<=2000)
);
//make sure the filtered records number is less than 2000 records
ClearCollect(collection2,
Filter(listname,numberfield>2000)
)

 Then count then one by one.

 Here's a doc about delegate functions for sharepoint in details for your reference:

https://docs.microsoft.com/en-us/connectors/sharepointonline/

 

 

Best regards,

Community Support Team _ Phoebe Liu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

@v-yutliu-msft thank you for your response! I have taken some time to work this out and further understand it. 

I have it calculating now but I am not understanding the number it is giving me. Here is what I have done:

  • OnVisible of my screen I have set:
    ClearCollect(RecordsToCount, Lead_Data);
    Collect(RecordsToCount, Lead_Data);
  • On my field I want to calculate the Total Amount of Leads for 2020 I have set (see screen capture attachment):
    CountIf(RecordsToCount, CreatedYear = ReportYear_1.SelectedText.Value)

  • When I download and manually calculate how many records it should count I get 2105 records/rows in excel. It is counting 3248. Are you able to suggest why this is happening/how I can fix this/what may be happening? The number doesn't make sense to me as my total number of leads for 2019 and 2020 (all records) is 2481 based on the data at this time.

I hope I am being clear and providing enough information. Thank you again for helping me with this! FYI I tried the filter option but I don't know that I need it to calculate all records on this first cell. I tried it and just kept getting errors.

Hi @KimberlyM ,

ClearCollect and Collect function is also not delegate.

So if you use these two functions :ClearCollect(RecordsToCount, Lead_Data);Collect(RecordsToCount, Lead_Data);,

you will save the first 2K records of Lead_Data to your collection for two times.

Then actually, your collection have 4K records and half of them is repeated.

The reason why you get 3248 result is that the first 2K records in Lead_Data have 1624 records that meet this rule:CreatedYear = ReportYear_1.SelectedText.Value.

Then the result is 1624*2=3248

 

What I suggest you is: 

save your data to multiple collections per 2K records by filtering your original table(use delegate functions).

If you insist in saving data to one collections, then please save at most 2K records every time by filtering table.

For example:

ClearCollect(collection1,
Filter(listname,numberfield<=2000)
);
Collect(collection1,
Filter(listname,numberfield>2000)
)

By using formula like this "Filter(listname,numberfield<=2000)" to make sure that you save at most 2K records one time in a collection. You need to replace the filter rule based on your situation.

 

Notice that: please use delegate data source like sharepoint list. Excel is not delegate.

 

 

Best regards,

Community Support Team _ Phoebe Liu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thank you @v-yutliu-msft for your reply. I think I understand what you are saying about breaking the collection into two groups.

My next question comes in with the "numberfield". The only sequential number field I have is the ID field but using this setup I am still capping out at 1624 total records (it should be calculating at least 2140 as this is what I reported at the end of Friday with manual calculations using Excel). I have attached a screenshot again as well as an image into this area. My data is in a SharePoint list. I also tried to separate it into two differently name collections which did not render a different result.

KimberlyM_0-1598284722847.png

If I need to have another numerical column in my SharePoint list, other than ID do you know how I could apply this to all my records without having to do it one-by-one?

 

Thank you again for your time in helping me understand this.
 

Helpful resources

Announcements

Power Platform Connections - Episode 7 | March 30, 2023

Episode Seven of Power Platform Connections sees David Warner and Hugo Bernier talk to Dian Taylor, alongside the latest news, product reviews, and community blogs.     Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.     

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.    Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash  ScottShearer     Rusk  ChristianAbata     cchannon  Koen5     a33ik   Heartholme     AaronKnox        Matren        Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg    rubin_boer   cwebb365   Dorrinda   G1124   Gabibalaban   Manan-Malhotra   jcfDaniel   WarrenBelz   Waegemma      If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.       Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.    Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Welcome to the Power Apps Community

Welcome! Congratulations on joining the Microsoft Power Apps community! You are now a part of a vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun! Now that you are a member, you can enjoy the following resources:   The Microsoft Power Apps Community Forums If you are looking for support with any part of Microsoft Power Apps, our forums are the place to go. They are titled "Get Help with Microsoft Power Apps " and there you will find thousands of technical professionals with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Apps community forums! Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered!   Microsoft Power Apps IdeasDo you have an idea to improve the Microsoft Power Apps experience, or a feature request for future product updates? Then the "Power Apps Ideas" section is where you can contribute your suggestions and vote for ideas posted by other community members. We constantly look to the most voted Ideas when planning updates, so your suggestions and votes will always make a difference.   Community Blog & NewsOver the years, more than 600 Power Apps Community Blog Articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on building Power Apps. On the Power Apps Community Blog, read the latest Power Apps related posts from our community blog authors around the world. Let us know if you would like to become an author and contribute your own writing — everything Power Apps related is welcome!   Power Apps Samples, Learning and Videos GalleriesOur galleries have a little bit of everything to do with Power Apps. Our galleries are great for finding inspiration for your next app or component. You can view, comment and kudo the apps and component gallery to see what others have created! Or share Power Apps that you have created with other Power Apps enthusiasts. Along with all of that awesome content, there is the Power Apps Community Video & MBAS gallery where you can watch tutorials and demos by Microsoft staff, partners, and community gurus in our community video gallery.   Again, we are excited to welcome you to the Microsoft Power Apps community family! Whether you are brand new to the world of process automation or you are a seasoned Power Apps veteran. Our goal is to shape the community to be your ‘go to’ for support, networking, education, inspiration and encouragement as we enjoy this adventure together!   Let us know in the Community Feedback if you have any questions or comments about your community experience.To learn more about the community and your account be sure to visit our Community Support Area boards to learn more! We look forward to seeing you in the Power Apps Community!The Power Apps Team

Top Solution Authors
Top Kudoed Authors
Users online (4,381)