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Anonymous
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Creating a common column Number for two separate data sets within Sharepoint. "Help identify which signatures are related to which form"

Hi there - I will add pictures. I have 6 signatures that are within a form. 3 within "PDR" and 3 within "DDR." I have a Sharepoint database where all the form data is going to except these 6 signatures. The 6 signatures are going into separate folders. One for PDR and one for DDR. I would like to identify these 6 signatures in accordance with within the form data, so I had created a column "Number." I was wondering how I could create an automatic generated number for each submitted form that will go into the "Name" column within the form database and separate signatures folders? So far I created two separate flow that will allow 3 signatures to go in their respective folder but have no way of identifying them in accordance with the submitted form. Any help would be grateful

3 REPLIES 3
GarethPrisk
Resident Rockstar
Resident Rockstar

Are you trying to correlate the three separate lists, using the Number field in each?

If so, then you may just want to add a fourth list. This way, you could create a record in this fourth list, and then use that to correlate the three other lists using a lookup column to the fourth list.

Otherwise, there's going to be no guarantee that the Numbers will match, or not be edited.

Anonymous
Not applicable

@GarethPrisk Yes, correlating all 3 lists. How can I input and match the "Number" column within this 4th list within Sharepoint? And how to input this lookup column? 

First make your updates on the SharePoint side.

  • Create your 4th list (example name: Number List)
  • For each of the 3 other lists
    • Add a new column
    • Type = Lookup, to Number List

Then add the new list to your app, and refresh the others.

Then, for your save pattern.

ClearCollect(
    colNewNumber, // Temporarily collects the record created in list4
    Patch(
        list4,
        Defaults(list4),
        {Title: "Whatever You Want"} // However you want to track your 'numbers'
    )
);
Patch(
    list1,
    Defaults(list1),
    {
        Title: "Whatever You Want", // Enter the Title and other columns
        list4LookupField: {
            Id: First(colNewNumber).ID,
            Value: First(colNewNumber).Title
        }
    }
)
// Copy list1 patch code for list2 and list3, only ClearCollect colNewNumber each time you create a new correlation record in list4, for the other 3 lists

 

Be sure to enable some data integrity - meaning Restrict Users from deleting records in the fourth (Number) list: https://techenthusiast.in/2018/05/28/exploring-enforce-relationship-behavior-option-for-sharepoint-l...

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