Showing results for 
Search instead for 
Did you mean: 
Resolver I
Resolver I

Custom Dialog to Set Status Value

I have a SharePoint list that is used to collect support requests. I have created a custom PowerApps form and am trying to add a custom dialog that pops up when the "Submission Status" selected value is "Draft". The pop-up opens and informs the user that their request is still in Draft status and asks if they want to Submit it now or save it as a draft. I added two buttons, one for Submit and one for Save as Draft. When they click "Submit", I need the Submission Status value to change to "Submitted". The only two options are "Draft" and "Submitted". If they click "Save as Draft" it just saves the form and closes. The "Save as Draft" is no problem. I can't get the "Submit" button to set the "Submission Status" value to "Submitted". 

Here are the formulas I have used so far:
Custom Save button OnSelect on main form



SubmissionStatusValue.Selected.Value = "Draft", 



If the selected submission status is "Draft", set the variable showDialog to True, otherwise submit the form.

Submit button OnSelect in dialog group



UpdateContext({varSubmissionStatus: "Submitted"});
UpdateContext({showDialog: false});



Set the variable varSubmissionStatus to "Submitted", set the variable showDialog to false and submit the form. 


grpShowDialog (consists of all elements in the pop-up dialog) Visible parameter







SubmissionStatusValue ComboBox DefaultSelectedItems parameter



SharePointForm1.Mode = FormMode.New, 
LookUp(Choices('M&D SharePoint Support Requests'.'Submission Status'), Value = "Draft"), If(
LookUp(Choices('M&D SharePoint Support Requests'.'Submission Status'), Value = varSubmissionStatus), 



If form mode is new, set the default Submission Status value to Draft. Otherwise, if the showDialog variable is true, set the default Submissions Status value to the value of varSubmissionStatus which should have been set to "Submitted" if the Submit dialog button was clicked. Otherwise, set the default to the parent default. 

This does not work. The Submission Status remains "Draft". 


Any ideas what I'm doing wrong?


Super User
Super User


The default property on a ComboBox is not constantly evaluated throughout the app, it will evaluate it once when the screen is loaded and that is it. to update it, so you cant use things like If statements in that property but you are close to the answer. 


Set the Default property of the dropdown to varSubmissionStatus 

Move your If statement to the onStart or onVisible Property, and instead of modifying the default property, you modify the variable. eg. if form new, set variable to draft, if not new, lookup parent value. 

then your submit button essentially stays the same where you update the variable to submitted 

the difference doing it this way is the Default property is just set to the value of the variable and not evaluating an IF statement, so when the variable updates, it triggers the default property to change. 



Thanks for the response. I tried your suggestion but the Default field won't accept the "varSubmissionStatus" variable because it contains text and not a record. I get an error that it is expecting a record. I can't use a record value primarily because the selected value from the "SubmissionStatusValue" combobox is what I need to check and update if the user chooses the "Submit" button on the pop-up dialog. In the form, I am using the UpdateContext function to make changes to the variables (varSubmissionStatus and showDialog). You had mentioned using the OnVisible property of the form to set variables, but it won't let me use UpdateContext there. I tried using Set, but that didn't work.

This is all so ridiculously complicated. I never had this kind of trouble when I was using Nintex for building solutions. Our company went to SP Online and dumped Nintex, so I'm stuck with the Power Platform. Not being a developer makes it a lot more difficult for me. I feel like I'm so close to having it, but I just can't figure out the final bit which is populating the "SubmissionStatusValue" combobox with "Submitted" and saving that value if they click the "Submit" button. All my other controls work as expected. The pop-up opens if "SubmissionStatusValue.Selected.Value = "Draft". It saves as "Draft" if the user clicks the "Save as Draft" button because nothing has to be done but submit the form.  It's just this pop-up dialog "Submit" button that is giving me nothing but headaches. 

I've changed all the UpdateContext functions to Set functions and have it working to the same point I had it previously. Still can't update the SubmissionStatusValue.Selected.Value programmatically with a button click. 

Super User
Super User

Hi @CCJones 

I've done some playing around and have been able to get a dropdown to update,
I have a few values that are in my dropdown from a data source. i noticed updating the default variable also doesn't trigger a change so I have had to update the variable to set the default and then trigger a reset of the dropdown 

three properties for my dropdown are required for this to work



//get items from a sharepoint list 

Filter(SmartScores,Question = 3) 





Then I have the button

If(Dropdown4.Selected.Title = "No more than 5",
UpdateContext({vcom: "Between 5 and 10"}) &&



Thank you for this!  I am not able to test right now, but will try to do so early next week. 

Hi, tried this and couldn't get it to work either. the Default property gives me an error that it is expecting a record when I apply the variable to it. It won't accept the text value that is stored. My Items is different than yours since it is looking up the values available from the choice column it is associated with:

Choices([@'SharePoint Support Requests'].'Submission Status')

Clearly, my "Items" property is pulling a record, so it expects a record from the variable. Am I going to have to make a lookup list or a collection that contains the choice values instead of using a choice column?

Super User
Super User


I've tried it with choices as well and I'm not getting an error

I changed the items property on my dropdown to 



And my Button 


If(Dropdown4.Selected.Value = "Submitted",

UpdateContext({vcom: "Draft"}) &&


Helpful resources


Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started:   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today!  

Top Solution Authors
Top Kudoed Authors
Users online (3,401)