Showing results for 
Search instead for 
Did you mean: 
Power Participant
Power Participant

Data source 500 item limit for SP list and 256 items for AWA table

Hello all.

I am banging my head against a limit of 500 items on a SharePoint* list and 256 items for an Access Web App table (should be equivalent to an Azure SQL table).

I test this by simply adding a data source and then show the result in a text box with text = CountRows(MyDataSource)

Does anyone have any ideas how to increase these limits or work around them?


*SharePoint online as part of Office 365

Power Apps
Power Apps

This is something we're actively working on improving -- stay tuned for updates on this front very soon.

Community Champion
Community Champion

I posted a highly roundabout solution the other day:

Microsoft Employee
Not applicable

Do we have any updates on when SharePoint's items limit will be increased? I know it has already been sorted for SQL Azure, so I was wondering if SP will be next? 😄 

Helper II
Helper II

Somehow my Sharepoint list shows only 256 items

This is known issue. I received an Email from support saying that this should be fixed by the middle of November.

I will keep my fingers crossed.


Thnak you

Not applicable

Bad news for everyone waiting for this 😞 looks like it's not going to be released until Jan/Feb 2017...


PowerApps-Forum - Only-256-Entries-show-from-Sharepoint-list/m-p/11314#M5026

Advocate IV
Advocate IV

Was this issue successfully resolved? Is there a bottom line effective limit on the number of Sharepoint list rows/items when used by PowerApps as a data source? Is it 500? Is it 5,000,000?
Advocate IV
Advocate IV

Further to the above, is the effective limit dependent on the number of fields/columns in the sharepoint list data source?
Not applicable



The 500 items list items has been raised, however it will only work in some cases using Delegation..


Have you seen these articles?

Helpful resources

PA_User Group Leader_768x460.jpg

Manage your user group events

Check out the News & Announcements to learn more.

Power Query PA Forum 768x460.png

Check it out!

Did you know that you can visit the Power Query Forum in Power BI and now Power Apps

Carousel 2021 Release Wave 2 Plan 768x460.jpg

2021 Release Wave 2 Plan

Power Platform release plan for the 2021 release wave 2 describes all new features releasing from October 2021 through March 2022.

R2 (Green) 768 x 460px.png

Microsoft Dynamics 365 & Power Platform User Professionals

DynamicsCon is a FREE, 4 half-day virtual learning experience for 11,000+ Microsoft Business Application users and professionals.

Users online (1,320)