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Anonymous
Not applicable

Disable button in PowerApps untill form responses are approved by Manager/Supervisor

I am trying to create a PowerApp with a SharePoint list that consists of two separate forms maintained as 2 different lists in SharePoint. I am trying to build a logic wherein once the user fills and submits the first form he has to wait for the responses to be approved by a supervisor/manager (either through email or by a separate login page within the app) and until then the button linking to the next page shall remain disabled.

 

As soon as the responses are approved by the supervisor the button shall become active and the user shall be able to navigate to the next pages to fill the second form. Second form doesn't require approval.

1 ACCEPTED SOLUTION

Accepted Solutions
ganeshsanap
Memorable Member
Memorable Member

@Anonymous Here's a approach to fulfill your requirements.

 

1. Add one column in your SharePoint list, say IsApproved with to values Yes/No.

2. When First users submits the form, set it's value to No --> OR keep default value of SharePoint column to No.

3. When manager approves the request, set the column value to Yes

4. Set DisplayMode property of button control based on this column, something like: 

 

If(SPListItem.IsApproved = "Yes", DisplayMode.Edit, DisplayMode.Disabled)

 

Where SPListItem is the record/item from SharePoint list data source.


Please click Accept as solution & ‌‌👍 if my answer helped you to solve your issue. This will help others to find the correct solution easily. If the answer was useful in other ways, please consider giving it ‌‌👍

 

Best Regards,

Ganesh Sanap

Blog site 

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7 REPLIES 7
CNT
Super User
Super User

@Anonymous You will need a column in the SP List to denote if its been approved. If this flag is "Yes" then you can Enable the Button.

ganeshsanap
Memorable Member
Memorable Member

@Anonymous Here's a approach to fulfill your requirements.

 

1. Add one column in your SharePoint list, say IsApproved with to values Yes/No.

2. When First users submits the form, set it's value to No --> OR keep default value of SharePoint column to No.

3. When manager approves the request, set the column value to Yes

4. Set DisplayMode property of button control based on this column, something like: 

 

If(SPListItem.IsApproved = "Yes", DisplayMode.Edit, DisplayMode.Disabled)

 

Where SPListItem is the record/item from SharePoint list data source.


Please click Accept as solution & ‌‌👍 if my answer helped you to solve your issue. This will help others to find the correct solution easily. If the answer was useful in other ways, please consider giving it ‌‌👍

 

Best Regards,

Ganesh Sanap

Blog site 

Anonymous
Not applicable

Hi @ganeshsanap,

Thanks for the quick response. Just wanted to ask if "SPListItem" in the example is the name of the sharepoint list.

 

I tried using the above mentioned code wherein I added the IsApproved Column in my sharepoint list, refreshed the datasource in my powerapps and pasted this code for the button as below:

 

If (Basic_Test.IsApproved = "yes",DisplayMode.Edit,DisplayMode.Disabled)

 

Here, Basic_Test is the name of my SP list.

However this is showing an error : Incompatible types for comparison. Left value is a table and right value is a text.

@Anonymous To keep things simple, make the IsApproved column in share point as single line of text and set the default value to "No". When you check for the value of IsApproved, you must check for the value in a particular record (the selected record).

But I'm not sure how you are selecting a particular record from your 1st SP List. If you share more on that (screens, formulas) I can help you get going.

@Anonymous SPListItem in my example is not the name of data source. It's the single record/list item (submitted by first user) from data source for which you are checking the value of IsApproved.

 

You are getting the error message because you are trying to compare the whole record with the text value ("Yes"). You must be using a form control or gallery control to show the list items. So, you need to check given condition for particular record in gallery control or form control.


Please click Accept as solution & ‌‌👍 if my answer helped you to solve your issue. This will help others to find the correct solution easily. If the answer was useful in other ways, please consider giving it ‌‌👍

 

Best Regards,

Ganesh Sanap

Blog site 

Anonymous
Not applicable

Thank you everyone for your help. The issue has been fixed using filter function to find the most recent entry.

Anonymous
Not applicable

.

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