cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
sudosaurus
Super User
Super User

Display doc library folder that matches name of list item

Hello,

 

I have posted in another thread however had stopped getting responses and still need assistance with this if possible.

 

So the main SharePoint list has a column called "Contract Ref"
contractref.png

When an item is created, there is a Power Automate workflow that creates a folder in the "Contract Documents" document library named with the same value as the "Contract Ref" column in the list. The folder column is called "Name" (default).

contractdocs.png

 

Documents are manually added to this folder in the document library.

 

contractdocs1.png

 

So when I open the list item named "LWCM-09-06-2020-10", I am expecting these documents to display in the Power Apps form.

 

I have therefore changed the 'Items' code to the below however I am not seeing any files displayed in the form 

gallerycode.png


If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
33 REPLIES 33
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @sudosaurus ,

How many documents are you likely to have? Neither Name nor 'Folder Path' are Delegable Filters.

I just did a test this end and got exactly the same result (valid formula with Delegation Warning, but blank gallery).

There is a workaround however, which I use on thousands of Documents. Put the Folder structure in metadata fields (one field for each level) and your queries will become delegable.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

HI @WarrenBelz , there could be several documents in each folder.

 

How would I go about the metadata option? Users will be uploading to these folders and we want to make it as easy as possible.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus

@sudosaurus 

 

I tried the same and it worked my Document Library named Account, the DataSource is Account but the library name in sharepoint is account

the Folder path however do not work with Account in Capital but it worked on account with small letters

Filter(Account,'Folder path'="account/yourFolderName"&"/")

 

Mira_Ghaly_0-1595325172744.png

 

My Library name in URL 

Mira_Ghaly_1-1595325215189.png

 

 

Please mark as accepted solution if this has fixed your problem

If this post helps you with your problem, please mark your as Accepted solution.If you like my response, please give it a Thumbs Up.

Blog: here
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @sudosaurus ,

You would do it in your Power Automate with "Update File Properties". Depending on your file structure, you can make this one folder (with the full path as a text string) or one field per folder level (as I do). You are already naming the folder/s, so you have this information available to the Flow.

If for instance you used one folder for the full path, you would use this text in your filter instead of the folder path as you do now with the difference being text filters are Delegable and you will get reliable results

As I mentioned smaller data sets may work, but you will always get a Delegation warning (as the post from @Mira_Ghaly also displayed one of these). My practice is to simply not work with these as you are never sure you are getting complete results., particularly as the data grows in size.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

@Mira_Ghaly I am not sure what I'm doing wrong?

 

Filter(Contract Documents,'Folder path'="Contract Documents"&"/")

 

Contract Documents in the document library name.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus

@sudosaurus

Folder path parameter should match your document library name as you see it in the URL when u navigate to the document library in sharepoint. 

If this post helps you with your problem, please mark your as Accepted solution.If you like my response, please give it a Thumbs Up.

Blog: here

@Mira_Ghaly 

This is my path: https://mysite.onmicrosoft.com/sites/ContractSupplierRegister/Contract%20Documents/Forms/AllItems.as...

Should I be typing Contract&20Documents ? As the folder consists of two words even though the display name is Contract Documents ?



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus

@Mira_Ghaly 

 

This is my folder path URL:

 

https://domain.sharepoint.com/sites/ContractSupplierRegister/Contract%20Documents/Forms/AllItems.asp...

 

Contract%20Documents is the document library folder - does that mean I should use Contract%Documents or the Display Name "Contract Documents" ?



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus

@sudosaurus

YesPlease try

ContractSupplierRegister/Contract%20Documents/

 

Or

 

Contract%20Documents/

If this post helps you with your problem, please mark your as Accepted solution.If you like my response, please give it a Thumbs Up.

Blog: here

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Top Solution Authors
Top Kudoed Authors
Users online (5,075)