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jamescosten
Post Prodigy
Post Prodigy

Distinct Filter by Most Recent

I have a Sharepoint list with multipl entries against the column Tool Number. This allows me to track movements of a tool, however i need the below to show the most recent entry and not the first.

 

jamescosten_0-1659971859906.png

For Example Number 1 has 3 data entries in the sharepoint list but it is showing the first one entered and i would like it to show the most recent whilst still mainting the distinct format.

1 ACCEPTED SOLUTION

Accepted Solutions
BCBuizer
Multi Super User
Multi Super User

Hi @jamescosten ,

 

Try replacing the form Item property with:

 

        LookUp(
            Sort(
                'Tool Locations',
                Created,
                Descending
            ),
            'Tool Number' = Gallery6.Selected.'Tool Number'
        )

 



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View solution in original post

9 REPLIES 9
jamescosten
Post Prodigy
Post Prodigy

also forgot to ask if it could also be searchable by tool number field in the search box above. If left blank it shows all.

NandiniBhagya20
Super User
Super User

Assuming your search input text = TextInput8, you can use below formula on items property of gallery - 

Search(SortByColumns(Distinct(DatasourceName, Title), "Result", Ascending), TextInput8.Text, "Result")

Replace DatasourceName with 'Tool locations' and Title with 'Tool Number'

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DavidZoon
Most Valuable Professional
Most Valuable Professional

Hi,
I think you can simplify by removing the ForAll()

In the gallery, to have the tool numbers filtered:

Distinct(Filter('Tool locations',If(Len(TextInput.Text)>0,1=1,TextInput.Text in 'Tool Number').'Tool Number')

In the form to get the last record corresponding to the selected tool number:

First(SortByColumns,LookUp('Tools location','Tool Number'=Gallery1.Selected.'Tool Number'),"createdon",Descending))

 

Will not probably not work if your tool number column is not type string

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily.

BCBuizer
Multi Super User
Multi Super User

Hi @jamescosten ,

 

The LookUp function will return the item in the first item in your data source, so that's the oldest. In order to get the newest, you'll have to sort your data source in revers chronological order before applying the LookUp. The whole can then be wrapped in a Search function as already mentioned by @NandiniBhagya20 :

 

 

 

Search(
    ForAll(
        Distinct(
            'Tool Locations',
            'Tool Number'
        ),
        LookUp(
            Sort(
                'Tool Locations',
                Created,
                Descending
            ),
            'Tool Number' = Result
        )
    ),
    TextInput1.Text,
    "Tool Number"
)

 

 

 

In the above I have used the 'Created' column for the reverse chronological order, but if you have a different column, you just have to replace the identifier. TextInput1 is the control I referred to for the Search function.



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DavidZoon
Most Valuable Professional
Most Valuable Professional

Sorting must be descending (most recent to the oldest), not ascenting 

Your response wroked bu ti cant check to see the if the it is fully working as i cannot get the Form viewer to accept the gallery selected option? 

jamescosten_0-1659974096486.png

Works in other pages but this wont work with your gallery code?

BCBuizer
Multi Super User
Multi Super User

Hi @jamescosten ,

 

Try replacing the form Item property with:

 

        LookUp(
            Sort(
                'Tool Locations',
                Created,
                Descending
            ),
            'Tool Number' = Gallery6.Selected.'Tool Number'
        )

 



Did you like my post? Please give it a thumbs up! Did I resolve your issue? Please click Accept as Solution to close the topic and so other members of the community can find solutions more easily.
Drrickryp
Super User
Super User

@jamescosten 

I took a different approach.  First, I sorted the list (Sales5000) by Country, Ascending and Order Date, Descending.  Then I used GroupBy() to group the data by Country and restofdata.  Then, I used a dropdown for restofdata and since it was sorted descending, it automatically shows the last date in its window and then I disabled it but if you set the dropdown's display mode to View, it looks like a label. 
The Form datasource in the screenshot is Sales5000 and the Item property is
Lookup(Sales5000, ID=Dropdown1.Selected.ID and it is analogous to your situation.

Screenshot 2022-08-08 092108.png

Worked, only had to change the selected.'tool number' to Result


'Tool Number' = Gallery6.Selected.Result
)

 

Just entered a new entry and it showed that one. Thank you for your help.

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