cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Dropdown Choice with an Automatic Reduction of Choices

Hello,

 

I am trying to create a safety audit app for my factory that has 10 different work areas. What I would like to do is have a list of the 10 work areas that users can select to audit from a dropdown... easy enough so far.

 

What I would also like, is that as users complete audits, the list of the 10 different work areas decreases automatically. So that after six work areas have been audited, only four choices are left in the dropdown.

 

Lastly I would like the app/list to reset at the beginning of a new month.

 

Has anyone tried anything like this and could offer me some guidance? Thank you!

2 ACCEPTED SOLUTIONS

Accepted Solutions

In your launching of the form (little suitcase looking icon) I think you may have NewForm(), change it to EditForm()

_____________________________________________________________________________________
Like my answer? - Hit that Thumbs Up. Resolved the Issue? - Hit Accept as Solution.
This helps others find solutions to future issues!

View solution in original post

try putting Blank() in the default maybe? Not sure if you can do that with edit or not. If you cannot just create a flow that runs on the 1st of every month in powerautomate and copies your history from that sharepoint list to an archived one (if you want historical records) and then clears all data that isn't LastChecked or the item name is what I would do

_____________________________________________________________________________________
Like my answer? - Hit that Thumbs Up. Resolved the Issue? - Hit Accept as Solution.
This helps others find solutions to future issues!

View solution in original post

29 REPLIES 29

Make yourself a SharePoint list called checklist or something similar that you like.

In it have two columns. Title, and LastChecked. Title Will Just be exact same text as the 10 items you will check off monthly. LastChecked columns will be a number column, 0 decimal places.

 

In your app your dropdown will have a be a filter of this list. FIlter(CheckList, LastChecked<>Month(Today())) which will give you a list of any item that doesn't have the month number of today in its lastchecked column. When you submit an audit, you will also write back to this list to update last checked column to Month(Today())

_____________________________________________________________________________________
Like my answer? - Hit that Thumbs Up. Resolved the Issue? - Hit Accept as Solution.
This helps others find solutions to future issues!

Thanks @TheRobRush ,

 

I understand your solution. how do you accomplish the last part though, "When you submit an audit, you will also write back to this list to update last checked column to Month(Today())"???

 

Thanks!

Patch(ListName, ColumnName=ThisItem.ColumnName, ColumnDate:Month(Today())))

 

something like that, but with your column names and such put in place. If you cannot get it to work let me know and i will try and make a example in a working app

_____________________________________________________________________________________
Like my answer? - Hit that Thumbs Up. Resolved the Issue? - Hit Accept as Solution.
This helps others find solutions to future issues!

Alright, I think I am very close. My LastChecked column in my sharepoint list is set to be a number with zero decimal places, but I am getting an incompatible type error.

poweljj_0-1647278644159.png

poweljj_1-1647278760250.pngpoweljj_2-1647278778951.png

 

Thank you for the assistance @TheRobRush !!!

 

 

Sorry, try this instead, was just typing off the cuff without testing

Patch('Std. Work Audit Schedule', ThisItem, {LastChecked:Month(Today())})

 

 

 

_____________________________________________________________________________________
Like my answer? - Hit that Thumbs Up. Resolved the Issue? - Hit Accept as Solution.
This helps others find solutions to future issues!

@TheRobRush , still getting some errors. Please excuse my newness, trying to learn though!

 

poweljj_0-1647285371047.png

 

poweljj_1-1647285388763.png

 

This code shouldn't be on the items of a data card, the patch code i gave you should go on the submit button. Items should be the options for that card, and the update value shown in other screenshot should just be set to the column needed to update for that card. Patches etc. go in the submit button, or onsuccess, depending on what you want running when

_____________________________________________________________________________________
Like my answer? - Hit that Thumbs Up. Resolved the Issue? - Hit Accept as Solution.
This helps others find solutions to future issues!

Alright @TheRobRush , tell me if this all looks correct:

 

update of my data card:

poweljj_0-1647346297608.png

 

Items of the dropdown are my audit areas/title from my sharepoint list:

poweljj_1-1647346365955.png

 

Patch statement put in the OnSelect of my submit button:

poweljj_2-1647346393522.png

 

 

No, UpdateIf can be removed, your update section should have what column that control card should update. Add a generic form and connect it to just whatever datasource, then look at what it defaults to to get what it is supposed to look like. And for your patch, need to click in formula bar and find out which part of it is coming up as name not valid. If it is the lastcheck portion, you need to be sure to add that column to your splist, and then remove and readd the datasource in powerapps so it properly refreshes its column and name layout (don't have to remove/readd it but powerapps is weird sometimes and misses structural changes made on lists, so just easier to do it)

_____________________________________________________________________________________
Like my answer? - Hit that Thumbs Up. Resolved the Issue? - Hit Accept as Solution.
This helps others find solutions to future issues!

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (2,849)