cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
szita2000
Frequent Visitor

Dropdown list to load default value from sharepoint list

Hi All. 

 

How can I make a dropdown to lookup the username in a sharepoint list and load the value for the user from another column on application start?
Right now I have a normal dropdown on a settings screen, where I was able to load in the list of folders from a sharepoint list, but I need to make the selected value load in as default for the user on application start. 
(Each user can specify where the application will write to. (Sharepoint folder))

Also on select I need to write the selected value from the dropdown for the user. Is this something I can only make with form control? 

Thanks

1 ACCEPTED SOLUTION

Accepted Solutions
v-xiaochen-msft
Community Support
Community Support

Hi @szita2000 ,

 

It looks like you saved the user's settings information in the sharepoint document library (in the folder) instead of sharepoint list.

 

So , you should create a list to save the user and the department name selected by the user.

 

For example:

1\ This is my sharepoint document library ‘TestGG’.

v-xiaochen-msft_0-1614756770671.png

 

 

2\ This is my sharepoint list ‘LIST86

v-xiaochen-msft_1-1614756770673.png

 

 

2\ Add a dropdown control ‘Dropdown1’ and set its Items property to:

TestGG

 

3\ Add a button control and set its onselect property to:

If(CountRows(Filter(LIST86,UserName=User().FullName))=0,Patch(LIST86,Defaults(LIST86),{Title:"Test",UserName:User().FullName,folders:Dropdown1.Selected.Name}))

// If the user has not set it before, create a new record. The record saves the name of the user and the name of the department selected by the user.

 

4\ Set the dropdown control’s default property to:

LookUp(LIST86,UserName=User().FullName).folders

// Every time a user opens the application, if the user has set a department, the default value of the dropdown control is the name of the department.

 

Best Regards,

Wearsky

If my post helps, then please consider Accept it as the solution to help others. Thanks.

View solution in original post

6 REPLIES 6
v-xiaochen-msft
Community Support
Community Support

Hi @szita2000 ,

 

According to your description, I've made a test for your reference:

1\ This is my list ‘LIST86’. ‘UserName’ and ‘folders’ are ‘Single line of text’ columns. The value of the folders column is displayed in the dropdown control.

v-xiaochen-msft_0-1614739833703.png

 

2\ Add a dropdown control ‘Dropdown1’ and set its Items property to:

LIST86

 

Set the dropdown control’s Default property to:

LookUp(LIST86,UserName=User().FullName).folders

 

// At this time, the default value of the dropdown control will change according to the user.

 

For your second question:

You could use other controls instead of form control.

For example: you could use a textinput control and a button control instead of form control.

1\ Add a textinput control ‘TextInput1’

 

2\ Add a button control and set its onselect property to:

Patch(LIST86,Dropdown1.Selected,{folders:TextInput1.Text})

 

// At this point you can modify the value of the folder column of the record selected by the Dropdown control.

// The value of the folders column is the value entered by the textinput control.

 

3\ The result is as follows:

v-xiaochen-msft_1-1614739833705.png

 

v-xiaochen-msft_2-1614739833707.png

 

 

Best Regards,

Wearsky

If my post helps, then please consider Accept it as the solution to help others. Thanks.

Hi Wearsky. 

Thanks very much for the help. Much appreciated.

The initial dropdown items are pre-loaded, not generated by the user. 
(For the items I have a list set up with one column as the items for my dropdown, the other column is the url where the application will save, Essentially I am looking up the items in the dropdown and bringing in the corresponding urls in to a textbox with a lookup)

So when the user stats the app for the first time, I will need to take them to the settings screen and ask them to set the department they want to save to. At this point the dropdown has to be blank.


My problem is to reload the user choice when the app will be opened next time. 


This is why I am trying to - on dropdown select - Write out the username and the selected item to a Sharepoint List. I was trying to make a lookup on application start bringing back the user's previously selected value to the dropdown. 
If the lookup can't find the user's default, I would send them to the settings screen prompting for configure first.

Maybe this is not the right method? Maybe we can store the user's selection of a dropdown for next application start with some other way?

Thanks

 

 

v-xiaochen-msft
Community Support
Community Support

Hi @szita2000 ,

 

Thank you for your detailed reply.

Sorry, I am still very confused about your needs...

If possible, please provide some pictures to explain your needs.

I try my best to help you.

 

Best Regards,
Wearsky

Hi @v-xiaochen-msft 
Here is my settings screen.

szita2000_0-1614753575239.png

The items in the dropdown are pre-defined. They are coming from this sharepoint list.

szita2000_1-1614753653638.png

 


The app taking a picture then you presented with a "Save to sharepoint list" button (Sorry but I had to blur.)

szita2000_2-1614753944250.png

 

Then they write to one of the folders above based on what is the dropdown set to.(with a flow)

 

The Button OnSelect property sets the variables for concatenating the url together then uploads to the selected folder.
OnSelect:
Set(UrlData, lbURL.Text);
Set(Siteaddress, lbSiteAddress.Text);
Set(Folderpath, lbFolderPath.Text);
Set(filelinkfromflow, Gyöngyös5sPictureFlow.Run(myTime & ".jpg",
TakenPic,UrlData,Siteaddress,Folderpath).filelink);

What I am trying to achieve is that when a user sets up his department on the setting page it will stay as default. 
So when the app opened the next time, the default of the dropdown stays the same as before. (Talking about of the event of complete shutdown of the app on the user's phone)

Hope this clears it up. 
Thanks again.

v-xiaochen-msft
Community Support
Community Support

Hi @szita2000 ,

 

It looks like you saved the user's settings information in the sharepoint document library (in the folder) instead of sharepoint list.

 

So , you should create a list to save the user and the department name selected by the user.

 

For example:

1\ This is my sharepoint document library ‘TestGG’.

v-xiaochen-msft_0-1614756770671.png

 

 

2\ This is my sharepoint list ‘LIST86

v-xiaochen-msft_1-1614756770673.png

 

 

2\ Add a dropdown control ‘Dropdown1’ and set its Items property to:

TestGG

 

3\ Add a button control and set its onselect property to:

If(CountRows(Filter(LIST86,UserName=User().FullName))=0,Patch(LIST86,Defaults(LIST86),{Title:"Test",UserName:User().FullName,folders:Dropdown1.Selected.Name}))

// If the user has not set it before, create a new record. The record saves the name of the user and the name of the department selected by the user.

 

4\ Set the dropdown control’s default property to:

LookUp(LIST86,UserName=User().FullName).folders

// Every time a user opens the application, if the user has set a department, the default value of the dropdown control is the name of the department.

 

Best Regards,

Wearsky

If my post helps, then please consider Accept it as the solution to help others. Thanks.

Thanks for this. 
Not exactly what I had in mind, but with your post I was able to figure out the final formula on the button. 

Helpful resources

Announcements

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Copilot Cookbook Challenge | Week 1 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders     Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Top Solution Authors
Top Kudoed Authors
Users online (5,590)