cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
szita2000
Frequent Visitor

Dropdown list to load default value from sharepoint list

Hi All. 

 

How can I make a dropdown to lookup the username in a sharepoint list and load the value for the user from another column on application start?
Right now I have a normal dropdown on a settings screen, where I was able to load in the list of folders from a sharepoint list, but I need to make the selected value load in as default for the user on application start. 
(Each user can specify where the application will write to. (Sharepoint folder))

Also on select I need to write the selected value from the dropdown for the user. Is this something I can only make with form control? 

Thanks

1 ACCEPTED SOLUTION

Accepted Solutions
v-xiaochen-msft
Community Support
Community Support

Hi @szita2000 ,

 

It looks like you saved the user's settings information in the sharepoint document library (in the folder) instead of sharepoint list.

 

So , you should create a list to save the user and the department name selected by the user.

 

For example:

1\ This is my sharepoint document library ‘TestGG’.

v-xiaochen-msft_0-1614756770671.png

 

 

2\ This is my sharepoint list ‘LIST86

v-xiaochen-msft_1-1614756770673.png

 

 

2\ Add a dropdown control ‘Dropdown1’ and set its Items property to:

TestGG

 

3\ Add a button control and set its onselect property to:

If(CountRows(Filter(LIST86,UserName=User().FullName))=0,Patch(LIST86,Defaults(LIST86),{Title:"Test",UserName:User().FullName,folders:Dropdown1.Selected.Name}))

// If the user has not set it before, create a new record. The record saves the name of the user and the name of the department selected by the user.

 

4\ Set the dropdown control’s default property to:

LookUp(LIST86,UserName=User().FullName).folders

// Every time a user opens the application, if the user has set a department, the default value of the dropdown control is the name of the department.

 

Best Regards,

Wearsky

If my post helps, then please consider Accept it as the solution to help others. Thanks.

View solution in original post

6 REPLIES 6
v-xiaochen-msft
Community Support
Community Support

Hi @szita2000 ,

 

According to your description, I've made a test for your reference:

1\ This is my list ‘LIST86’. ‘UserName’ and ‘folders’ are ‘Single line of text’ columns. The value of the folders column is displayed in the dropdown control.

v-xiaochen-msft_0-1614739833703.png

 

2\ Add a dropdown control ‘Dropdown1’ and set its Items property to:

LIST86

 

Set the dropdown control’s Default property to:

LookUp(LIST86,UserName=User().FullName).folders

 

// At this time, the default value of the dropdown control will change according to the user.

 

For your second question:

You could use other controls instead of form control.

For example: you could use a textinput control and a button control instead of form control.

1\ Add a textinput control ‘TextInput1’

 

2\ Add a button control and set its onselect property to:

Patch(LIST86,Dropdown1.Selected,{folders:TextInput1.Text})

 

// At this point you can modify the value of the folder column of the record selected by the Dropdown control.

// The value of the folders column is the value entered by the textinput control.

 

3\ The result is as follows:

v-xiaochen-msft_1-1614739833705.png

 

v-xiaochen-msft_2-1614739833707.png

 

 

Best Regards,

Wearsky

If my post helps, then please consider Accept it as the solution to help others. Thanks.

Hi Wearsky. 

Thanks very much for the help. Much appreciated.

The initial dropdown items are pre-loaded, not generated by the user. 
(For the items I have a list set up with one column as the items for my dropdown, the other column is the url where the application will save, Essentially I am looking up the items in the dropdown and bringing in the corresponding urls in to a textbox with a lookup)

So when the user stats the app for the first time, I will need to take them to the settings screen and ask them to set the department they want to save to. At this point the dropdown has to be blank.


My problem is to reload the user choice when the app will be opened next time. 


This is why I am trying to - on dropdown select - Write out the username and the selected item to a Sharepoint List. I was trying to make a lookup on application start bringing back the user's previously selected value to the dropdown. 
If the lookup can't find the user's default, I would send them to the settings screen prompting for configure first.

Maybe this is not the right method? Maybe we can store the user's selection of a dropdown for next application start with some other way?

Thanks

 

 

v-xiaochen-msft
Community Support
Community Support

Hi @szita2000 ,

 

Thank you for your detailed reply.

Sorry, I am still very confused about your needs...

If possible, please provide some pictures to explain your needs.

I try my best to help you.

 

Best Regards,
Wearsky

Hi @v-xiaochen-msft 
Here is my settings screen.

szita2000_0-1614753575239.png

The items in the dropdown are pre-defined. They are coming from this sharepoint list.

szita2000_1-1614753653638.png

 


The app taking a picture then you presented with a "Save to sharepoint list" button (Sorry but I had to blur.)

szita2000_2-1614753944250.png

 

Then they write to one of the folders above based on what is the dropdown set to.(with a flow)

 

The Button OnSelect property sets the variables for concatenating the url together then uploads to the selected folder.
OnSelect:
Set(UrlData, lbURL.Text);
Set(Siteaddress, lbSiteAddress.Text);
Set(Folderpath, lbFolderPath.Text);
Set(filelinkfromflow, Gyöngyös5sPictureFlow.Run(myTime & ".jpg",
TakenPic,UrlData,Siteaddress,Folderpath).filelink);

What I am trying to achieve is that when a user sets up his department on the setting page it will stay as default. 
So when the app opened the next time, the default of the dropdown stays the same as before. (Talking about of the event of complete shutdown of the app on the user's phone)

Hope this clears it up. 
Thanks again.

v-xiaochen-msft
Community Support
Community Support

Hi @szita2000 ,

 

It looks like you saved the user's settings information in the sharepoint document library (in the folder) instead of sharepoint list.

 

So , you should create a list to save the user and the department name selected by the user.

 

For example:

1\ This is my sharepoint document library ‘TestGG’.

v-xiaochen-msft_0-1614756770671.png

 

 

2\ This is my sharepoint list ‘LIST86

v-xiaochen-msft_1-1614756770673.png

 

 

2\ Add a dropdown control ‘Dropdown1’ and set its Items property to:

TestGG

 

3\ Add a button control and set its onselect property to:

If(CountRows(Filter(LIST86,UserName=User().FullName))=0,Patch(LIST86,Defaults(LIST86),{Title:"Test",UserName:User().FullName,folders:Dropdown1.Selected.Name}))

// If the user has not set it before, create a new record. The record saves the name of the user and the name of the department selected by the user.

 

4\ Set the dropdown control’s default property to:

LookUp(LIST86,UserName=User().FullName).folders

// Every time a user opens the application, if the user has set a department, the default value of the dropdown control is the name of the department.

 

Best Regards,

Wearsky

If my post helps, then please consider Accept it as the solution to help others. Thanks.

Thanks for this. 
Not exactly what I had in mind, but with your post I was able to figure out the final formula on the button. 

Helpful resources

Announcements

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank! 🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!    Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Tuesday Tips: Community Blogs--A Great Place to Start

It's TUESDAY, so it's time for an all-new TUESDAY TIP.    This ongoing series of posts is our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: COMMUNITY BLOGS One of the highlights of the Power Platform Community is the very active Community Blog. Whether you're working mostly with Power Apps, creating flows in Power Automate, unlocking the power of Copilot Studio, or building websites with Power Pages, each Community has its own, dedicated blog that is written by--and for--our Community members!When you have a question and aren't sure how to ask it, or when you're looking for a solution to a particularly vexing problem, what you're looking for may already have been written about by someone who has faced the issue--and found an answer! Our blogs are written by both Super User pros and by low-code rookies, because it doesn't matter how long you've been part of Power Platform or the Community. What matters is whether or not you have a solution that can be shared to people who really need the help.   With new blog posts released several times a week, you never know what answer you will find. And the blogs are a great place to discuss what works, share what you may have found yourself, and build connections with other Community members facing similar questions or concerns! We are so grateful for the awesome group of bloggers who share their tips, knowledge, and skills. It's been exciting to see so many new Community members join the blog since last fall.Check Out the Community Blogs Today: Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog There's so much more you'll discover in the Community Blogs, and we hope you'll check them out today!  Interested in blogging? Click here & message your Community Managers today to get started.

February 2024 Community Newsletter

Welcome to our February Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond. Are you ready to "Leap" in to all we've got to share today?   COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members post regularly, answer questions, kudos, and provide top solutions in their communities. We are so thankful for all your great work in January, and we can't wait to see who will be our most active members next month!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   There was a lot of activity in the Community in February! Did you miss anything? Here are just a few of the announcements and updates we shared: Super User Season 1 is HereFebruary 2024 User Group Update: Welcoming New GroupsCelebrating a New Season of Super UsersCheck out the February 2024 Dynamics NewsletterAnnouncing Copilot Cookbook GallerySuper User of the Month D. PoggemannTuesday Tips: Getting Started in the Community The best way to not miss them is to make sure you're subscribed to your community's News & Announcements. Subscribe today and don't miss anything next month! Power Apps News, Power Automate News, Copilot Studio News, Power Pages News Copilot Cookbook for Power Apps The all-new Copilot Cookbook is now available in the #PowerApps Community - offering a wide array of best practices on how to use Microsoft Copilot to develop and create in Power Apps.   The #CopilotCookbook is your new go-to resource when you need inspiration (or when you're stuck!) and aren't sure how to best partner with Copilot. So, whether you're looking for the best prompts or just want to know about responsible AI use, you can visit the Copilot Cookbook for regular, high-quality content that you can rely on. Our team will be reviewing posts using the new "Copilot " label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!   The curated gallery is now ready for you to experience, so click the image below and check out the all-new Copilot Cookbook for Power Apps today. We can't wait to see what you "cook" up! 👨🍳       Power Platform Dev Weekly Celebrate 200th Episode Congratulations to Danish Naglekar, Anwesha Sharma, Matt Beard, Mark Carrington Carl Cookson and the team, as they celebrated the 200th episode of Power Platform Dev Weekly in February!   Click the image below to check out this landmark episode, featuring content from the likes of Nati Turtledove, Matthew Devaney, Inogic, Mohamed Ashiq Faleel, Mike Hartley, Nishant Rana, James Yumnam, Carl Cookson, Yannick Reekmans, Deepesh Somani, and many more.       "Get Started With" Power Platform Shorts Series This month we launched our new 'Get Started With' series on YouTube - a selection of sweet snapshots to keep you in the loop with all the latest Copilot trends that you can try out through advice at Microsoft Learn. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.     UPCOMING EVENTS Canadian Power Platform Summit - Vancouver - 16th March 2024 Check out the first ever Canadian Power Platform Summit, which takes place at Microsoft Vancouver office on Saturday 16th March 2024! Get ready to immerse yourself in the ultimate Power Platform experience at the #CPPS24. This event is tailored for makers, developers, students and tech enthusiasts eager to explore the depths of Power Platform technologies. With sessions ranging from beginner-friendly to advanced-intermediate, this event offers a diverse range of insights for attendees of all levels.   There's a great range of speakers, including the likes of Lisa Crosbie, Matthew Devaney, Ulrikke Akerbæk, Oleksandr Olashyn, Mark Smith, Jake Harvey, Manju Gurjar, Adam Tobias, Mats Necker, Natasza Kosakowska, Linn Zaw Win, Salim Adamon, Tomas Prokop, Maxim Nikonov, and many more.   Great work by Chris Piasecki, Éric Sauvé, Nick Doelman, Scott Durow, Victor Dantas and the team for putting this amazing event together. So, whether you're a seasoned pro or a rising star, click the image below to join the Microsoft Community in Canada to gain practical insights, discover real-world examples, and take away actionable skills to boost your expertise.   Business Applications Launch Event - Virtual - 10th April 2024 Registration is now open for the Microsoft Business Applications Launch event which kicks off at 9am PST on Wednesday 10th April 2024. Join Microsoft product leaders and engineers for an in-depth look at the latest news and AI capabilities in Power Platform and #Dynamics365, featuring the likes of Charles Lamanna, Sangya Singh, Julie Strauss, Donald Kossmann, Lori Lamkin, Georg Glantschnig, Mala Anand, Jeff Comstock, and Mike Morton.     Microsoft Fabric - Las Vegas - 26-28th March 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas! The conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions, with guest speakers including Arun Ulag, Amir Netz, Jessica Hawk, Eric Boyd, Kim Manis, Adam Saxton, Patrick LeBlanc, Bob Ward, Wangui McKelvey, Wee Hyong T., Justyna Lucznik, Priya Sathy, Mehrnoosh Sameki, Rachel Shepard, Karthik Ravindran, Jason Himmelstein, and many more.   On-site there will be a special Community Lounge, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!   If you'd like to learn how the latest advances in AI and how #MicrosoftCopilot can help you streamline your processes, click the image below to register today!       LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (2,638)