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AndyPowerAppNew
Post Prodigy
Post Prodigy

Employee signin/out

  • have a list called 'StaffWhosin' the 'employee' name is a lookup list from 'StaffNames' i can get a signin date time etc, but the signout againist the name, doesnt work, can you help again.

 

basixally on the sign out , I would like a dropdown which it gets from the ‘staffwhosin’ list of staff that have already signed in - then pick the name from the dropdown on the ‘sign out’ screen , they would then press ‘sign out’ button , function would then find the record in the ‘staffwhosin’ then put a date and time in the ‘sign out’ column next to the name selected from the dropdown.

can anyone help plesse with code 

53 REPLIES 53
AndyPowerAppNew
Post Prodigy
Post Prodigy

 @poweractivate, what do i replace Title= the name from sharepoint list (StaffWhosIn) where do i store the email address for users, i stillcant get it working , and i also need staff out function too.

what am not doing here?

 

AndyPowerAppNew
Post Prodigy
Post Prodigy

@poweractivate, this is what my feilds look like in my SP list?

 

AndyPowerAppNew_0-1671540456409.png

 

So the code should work? what feilds do my form need to have on the form ?

 

Thanks

poweractivate
Super User
Super User

@AndyPowerAppNew 

 

 

//OnVisible SigninScreen
Set(var_myEmpName,User().Email);

//OnSelect Sign In Button
With
(
	 {_myRecord:LookUp(StaffWhosIn,Title=var_myEmpName)
	,If
	 (
	 	!IsBlank(_myRecord)
	 	,If
	 	(
	 		_myRecord.SignedIn
	 	   ,Notify(_myRecord.Name & " is already signed in - they must sign out first",Error);
	 		Navigate(SignOutScreen)
	 	   ,Patch //change the existing record to signed in
	 	   (
	 		  StaffWhosIn
	 		 ,{
	 			  ID: _myRecord.ID
	 			 ,SignedIn: true
	 			 ,SignInTimeDate: Now()
	 		  }
	 	   );Notify(var_myEmpName & " has signed in!",Success);Navigate(SignOutScreen)
	 	)
	 	,Patch //create new record if not existing yet and set it to signed in
	 	 (
	 		StaffWhosIn
	 	   ,{
	 			Name=var_myEmpName
	 		   ,SignedIn: true
	 		   ,SignInTimeDate: Now()
	 		}
	 	 );Notify(var_myEmpName & " has signed in for the first time!",Success);Navigate(SignOutScreen)
	 )
)
	 
//OnSelect Sign Out Button
With
(
	 {_myRecord:LookUp(StaffWhosIn,Title=var_myEmpName)
	,If
	(
		!IsBlank(_myRecord)
		,If
		(
		   !_myRecord.SignedIn
		   ,Notify(_myRecord.Name & " is already signed out - they must sign in first",Error);
			Navigate(SignInScreen)
		   ,Patch //change the existing record to not signed in
		   (
			  StaffWhosIn 
			 ,{
				  ID: _myRecord.ID
				 ,SignedIn: false
				 ,SignOutTimeDate: Now()
			  }
		   );Notify(var_myEmpName & " has signed out!",Success);Navigate(SignInScreen)
		)
		,Notify(var_myEmpName & " does not exist in the table / is not signed in",Error);
		 Navigate(SignInScreen)
		
	)
)
	 

 

The formulas above may need to be adjusted.

It is also possible to make improvements on the above.

I'm not available for the moment any further @AndyPowerAppNew , if any one wants such as @iAm_ManCat @BCBuizer @WarrenBelz or any one else they could continue it, but in case you still have any issue @AndyPowerAppNew you should figure it out for yourself, or maybe someone else could help you if they are available.

AndyPowerAppNew
Post Prodigy
Post Prodigy

Hi @poweractivate , this is what sign in form looks  like i have added code on onsubmit button, it errors

 

AndyPowerAppNew_0-1671540797992.png

 

poweractivate
Super User
Super User

@AndyPowerAppNew Check if formulas I gave in my most recent response work.

You don't need anything on the form at all other than the Sign in button.

You don't even need a form actually, since these formulas are using Patch.

 

Since the formulas are using Patch the Remote Working control doesn't have to be in a Form.

 

If you want to use your Remote Working control you need to reference it in the Patch formulas for Sign In, such as YourAppropriateColumn:YourControlName.YourAppropriateProperty

but focus first just on getting it to work without this control, then you can try adding it in after you got it to work without it first and just with the Sign in button and sign out buttons by themselves.

 

I changed the formulas again now in my recent post but that is all, and you should try to adjust the formulas so they work for you. You can check the notifications and check the SharePoint List to see if it is working or not.

 

You'll need to figure it out from here how to do it yourself now @AndyPowerAppNew or maybe someone else could help you if they are available and willing to do it.

AndyPowerAppNew
Post Prodigy
Post Prodigy

Hi @poweractivate , one quick question, if we also have a signin button on the form, so are different meant to signin how will the system know this , and feed back to SP list - is there anyone else you know how can help ?

AndyPowerAppNew
Post Prodigy
Post Prodigy

Hello, wonder if anyone can help again, i have made an sign-in/out staff/employee app, but i can the signout to work, this would be the signout screen,

AndyPowerAppNew_0-1671616093598.png

The dropdown list above would be populated from the sharepoint list when users have signed in, they selecte their name from the dropdown press the button, it then fills in the date/time in the empy column again their name that is already in the list (because they signed in)

This is my SP list.

AndyPowerAppNew_1-1671616317348.png

 

so, it would keep the record above, but just update the 'SignOutTimeDate' column, when user clicks button on form.

AndyPowerAppNew
Post Prodigy
Post Prodigy

update; i have tried this

 

AndyPowerAppNew_2-1671617740031.png

Where am i going wrong?

Thanks

AndyPowerAppNew
Post Prodigy
Post Prodigy

Hello,

 

Has anyone got any ideas please - im really stuck

poweractivate
Super User
Super User

@AndyPowerAppNew 

 

I try once more to help you, I just built out the whole app myself and it works for your scenario on my side.

I have a sign in and out functionality which also knows if the person is currently signed in or out, and it works properly when multiple people are using the app at the same time.

 

I corrected any imperfection in the previous formulas for you, so please follow the below including the screenshots, step by step, and it should work for you.

 

These are steps to build everything from the List to the whole app.

These steps are different from what I gave before and the formulas are different,

so be sure to follow each step carefully below.

 

1. Here is how your SharePoint List should look and it should be called MyStaffList.

Go ahead and see the next steps to check the setting for each column.

Step1.png

 

Title should just be left alone and it should still be called Title for now.

2. Here are the settings for the other columns

2a. SignInDateTime

 Site2.png

 

2b. SignOutDateTime

Site3.png

 

2c. SignedIn

Site1.png

Make sure the Default value is set to No for the SignedIn column just like in the above screenshot.

 

Now to build the app:

 

3. After doing both steps above you have built out the SharePoint List MyStaffList 

Add this SharePoint List MyStaffList  as data source to a brand new canvas app

 

When you are done adding the data source it should look like this:

poweractivate_0-1671661081646.png

 

For the next steps from this point, just ignore any errors (if any even appear at all), and do all of the steps all the way through, and there should be no more errors by the time you are done with all the steps below.

 

4. Now add a few Screens - rename the first one SignInScreen and the next one MainScreen - and the third one BlankScreen

 

4b. OnVisible of SignInScreen use this formula

 

Set(var_myEmpName,User().Email)

 

Step2.png

4c. For best results, now click on BlankScreen from the left side (tree view) and then click on SignInScreen again. This initializes the variable, so you may see results more quickly in the next steps even as you are doing the steps.

 

5. Now add a Label control and call it SigninStatusLabel1.

For the Text property put this formula:

 

"Signed In: " & With({_myRecord:LookUp(MyStaffList,Title=var_myEmpName)},If(IsBlank(_myRecord),false,_myRecord.SignedIn))

 

Step3.png

6. Add another Label Control. Below it's called Label2. I've left the name of the Control alone this time. You can rename it if you want to.

For the text Property of that Label put

 

var_myEmpName

 

Step4.png

7. Add a Button. Below it's called Button1. I've left the name of the Control alone this time. You can rename it if you want to.

For the OnSelect of that Button use this formula:

 

With
(
	 {_myRecord:LookUp(MyStaffList,Title=var_myEmpName)}
	,If
	 (
	 	!IsBlank(_myRecord)
	 	,If
	 	(
	 		_myRecord.SignedIn
	 	   ,Notify(_myRecord.Name & " is already signed in - they must sign out first",Error);
	 		Navigate(MainScreen)
	 	   ,Patch //change the existing record to signed in
	 	   (
	 		  MyStaffList
	 		 ,{
	 			  ID: _myRecord.ID
	 			 ,SignedIn: true
	 			 ,SignInDateTime: Now()
	 		  }
	 	   );Notify(var_myEmpName & " has signed in!",Success);Navigate(MainScreen)
	 	)
	 	,Patch //create new record if not existing yet and set it to signed in
	 	 (
	 		MyStaffList
	 	   ,{
	 			Title:var_myEmpName
	 		   ,SignedIn: true
	 		   ,SignInDateTime: Now()
	 		}
	 	 );Notify(var_myEmpName & " has signed in for the first time!",Success);Navigate(MainScreen)
	 )
)
	 

 

Step5.png

7b. For the Text property of that Button put

 

"Sign In"

 

poweractivate_1-1671661677881.png

8. Now go to MainScreen

Add a Label Control. I have left the name as the default, you can rename it if you want to.

For the Text property put:

 

var_myEmpName

 

Step6.png

9. Now add a Label control and call it SigninStatusLabel2.

For the Text property put this formula:

 

"Signed In: " & With({_myRecord:LookUp(MyStaffList,Title=var_myEmpName)},If(IsBlank(_myRecord),false,_myRecord.SignedIn))

 

Step7.png

10. Now add a Button control 

For the OnSelect property put this formula:

 

With
(
	 {_myRecord:LookUp(MyStaffList,Title=var_myEmpName)}
	,If
	(
		!IsBlank(_myRecord)
		,If
		(
		   !_myRecord.SignedIn
		   ,Notify(_myRecord.Name & " is already signed out - they must sign in first",Error);
			Navigate(SignInScreen)
		   ,Patch //change the existing record to not signed in
		   (
			  MyStaffList
			 ,{
				  ID: _myRecord.ID
				 ,SignedIn: false
				 ,SignOutDateTime: Now()
			  }
		   );Notify(var_myEmpName & " has signed out!",Success);Navigate(SignInScreen)
		)
		,Notify(var_myEmpName & " does not exist in the table / is not signed in",Error);
		 Navigate(SignInScreen)
		
	)
)

 

Step8.png

 10b.  For the Text property of that Button put

 

"Sign Out"

 

poweractivate_2-1671661767336.png

11. Now try the app. If not sure how to try it, check Step 12 below.

The app should know if they are currently signed in or not.

Even if you test the app starting with the MainScreen instead of starting with the SignInScreen it should still work correctly and it knows if they are not signed in, and takes them to the Sign In page, giving a message that they were not yet signed in.

 

Same is true vice versa - if they are already Signed In, and you intentionally start the app while on the SignInScreen and press Sign In, it should not sign them in again, it should take them to the MainScreen instead, giving a message that they were already signed in.

 

If you want step by step on how to try it, see the next step.

 

12. Preview the App (or you can ALT+CLICK if you want to test directly in the Editor)

12a. Click on Sign In.
After you see the green message saying they successfully signed in, go to your SharePoint List and manually check the entry. You should see it as correct - the Sign In Date Time

 

12b. Click on Sign Out
After you see the green message saying they successfully signed out, go to your SharePoint List and manually check the entry. You should see it as correct - the Sign Out Date Time

 

13. Repeat Steps 12a and 12b  above again.

Notice it's working and it updates the Sign In Date Time, Sign Out Date Time and Sign In Status accordingly to the correct record in the SharePoint List every time.

 

If you use multiple different users at the same time on this app, it should work correctly for all of them.

 

14. If you like this solution, go ahead and add in your other columns you had before into this same SharePoint List MyStaffList

 

See if it helps @AndyPowerAppNew 

 

P.S.:

 

@AndyPowerAppNew 

 

have attached a working sample msapp file SignInOutApp_1.msapp of the full app built out with all formulas. 

if you would like to import a full, working example yourself for your convenience.

 

To use the sample msapp attached, follow these steps:

 

1) Download the msapp file attached to this post (it's at the bottom of this post), to Desktop or a folder of your choice, by clicking on it from this post.

 

2) Create a new, blank Power App Canvas App

 

3) Click on the three dotsellipses (just to the right of Settings)-> then from the menu that appears, click Open

poweractivate_0-1667393291182.png

 

4) Click Browse

poweractivate_1-1667393328619.png

5 ) Navigate to location of .msapp file from Step 1, select it, and press the "Open" button.

6 ) The working example msapp file should load

 

7) There will be errors showing up. So now you need to add the data source MyStaffList.

Follow the instructions at the top of this post to build out the SharePoint List from scratch.

 

See if this helps as well @AndyPowerAppNew 

 

 

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