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Anonymous
Not applicable

End Users receive pop-up asking for permission when launching Power Apps

Hi Team ,

 

I have created a Power Apps form to submit data to a SharePoint list. This form is shared with the whole organisation providing them with 'User' access on it. 

 

Problem Statement : When any of the end user opens the form for the first time , they have to 'Allow' access as seen below. This is not user friendly and can be confusing for most non-technical users. Is there a way to allow this by default so that every user does not require to go through the pop-up. We have alreay given them the required access on the form and the list it connects to. We have SSO(Single sign on) enabled on the enviroment.

 

Your early response will be appreciated as we are planning to go live soon.

 

pop-up_powerapps.png

 

 

 

 

 

 

Thanks & Regards ,

Neha

 

 

50 REPLIES 50

Hi,

 

I have been working with PowerApps over the last little while given that Microsoft have given up on Infopath and don't really have a form solution (Forms (Preview) is all but useless). Suffice to say, it is completely unworkable to deploy a "forms" solution and expect our 900+ nursing staff to have to go through the confusing process of needing to sign-in to request permissions to access a basic sharepoint list. This should all be transparent to the user. We have access to 2 top Microsoft resources who are part of our fasttrack deployment process. I keep asking for Microsoft roadmap in terms of a forms solution but the best I get is a few blogs abour PowerApps. I have been trying to keep track of the multiple limitations with PowerApps to try and give some feedback to MS. It's not a finished product and doesnt work well with SharePoint. the bottom line is that any form solution should be easy to use and not require any addition login once logged into SharePoint nor any additional licence to be assigned which is another suprising limitation. Lastly, users outside of the organisation should be able to access a powerapp without credentials. The SharePoint connector should do all the permission brokering. We are going to need to go with a third party product I believe. You can waste hours and hours fiddling around with PowerApps and especially  the specific licence and permission requirements.  You will notice that when you embed a powerapp that it can take a while to load. This is because its doing an additional login behind the scenes even though a user would have already logged in. Not making sense right now. InfoPath just works. R

Anonymous
Not applicable

I'm encountering similar issues/disgruntlements with how this works. I actually just had to throw away an app because the initial screens to create the connections and then permit the app were too confusing for the end users. 

 

The first time a user accesses an app that has a SP Online connection they are presented with THREE prompts. First is to Sign In (why? they are already logged into 365), second is to Create the connection (the most confusing as it's a description of the SharePoint connector which means nothing to the user), and third is to Allow the app to use the connection (least problematic, people are used to giving apps permissions to run). People gave up.

 

My question then is this: Is there ANY WAY at all to create these connections on the behalf of the users? That way they'd be presented with just ONE prompt, which is to give the app permissions. And from there, why doesn't this connector type work the same as others (SQL for example), where I can share the connector itself and not expect the user to create one?

 

Thank you

Anonymous
Not applicable

@Anonymous
cant help you with the Sign In part. But I may have a workaround by essentially using the "PowerApps Notification" connector that is auto shareable (similar to a sql database connection).
You essentially have a client-side app, and a "back-end" app that actually connects and modifies the sharepoint list.  The clientside app would then send related push notifications to the backend app that, upon recieving the related info, can work with that info(and perhaps vice versa).  If it is a forms application, I am assuming that the info being sent between apps is small enough.  If you need basic user info when sending, use "User()" on the client-side app.

I dunno, worth a shot at least.

dluzzi
Advocate I
Advocate I

We are also having a holdup deploying an app with that prompt causing a bad experiance for users.  I posted on the ideas page to get this looked at.  Not sure if anyone else has posted there as well.  Lets get some upvotes.

Anonymous
Not applicable

I just completed my first powerapp sharepoint form only to run into this.....disapointing.....this will definetely confuse end users....they get not one, but 3 screens:

 

one asks for permissions

then one prompts them to create the connection

and then finally, one prompts them to allow.......

 

cue the helpdesk tickets......."I tried to use your new form and I get these weird pop ups - should I do it?" said the employee who has been trained to never blindly click on an "allow" button, well, becuase it's 2018........

cchambers
Advocate I
Advocate I

Just ran into this issue myself, unfortunately this is a deal breaker because it will confuse the end-users. I also really don't want to publicize database names if I can avoid it.

 

I really don't understand why the end user needs to give permission to access a SQL database they have no control over anyway.

Suds
Frequent Visitor

Is there any update on below reported issue, as same is being faced by me and looking for a option to supress the message to allow access to SharePoint data

I agree that it is a confusing experience. We had to publish a step by step document for our users to explain how to initially log in which was disappointing since our apps are supposed to be intuitive. We spent some time trying to find a way to push out connections to users before we deploy our apps but were unable to find any solutions. 

I agree that it is a confusing experience. We had to publish a step by step document for our users to explain how to initially log in which was disappointing since our apps are supposed to be intuitive. We spent some time trying to find a way to push out connections to users before we deploy our apps but were unable to find any solutions. 

cchambers
Advocate I
Advocate I

Has anybody been able to come up with a workaround?

 

I've tried pulling the connections into Flow and using the "Respond to Powerapps" action, but any actions within the Flow still trigger permissions requests within Powerapps, which puts me back at square one.

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