cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

End Users receive pop-up asking for permission when launching Power Apps

Hi Team ,

 

I have created a Power Apps form to submit data to a SharePoint list. This form is shared with the whole organisation providing them with 'User' access on it. 

 

Problem Statement : When any of the end user opens the form for the first time , they have to 'Allow' access as seen below. This is not user friendly and can be confusing for most non-technical users. Is there a way to allow this by default so that every user does not require to go through the pop-up. We have alreay given them the required access on the form and the list it connects to. We have SSO(Single sign on) enabled on the enviroment.

 

Your early response will be appreciated as we are planning to go live soon.

 

pop-up_powerapps.png

 

 

 

 

 

 

Thanks & Regards ,

Neha

 

 

50 REPLIES 50

Hi,

 

I have been working with PowerApps over the last little while given that Microsoft have given up on Infopath and don't really have a form solution (Forms (Preview) is all but useless). Suffice to say, it is completely unworkable to deploy a "forms" solution and expect our 900+ nursing staff to have to go through the confusing process of needing to sign-in to request permissions to access a basic sharepoint list. This should all be transparent to the user. We have access to 2 top Microsoft resources who are part of our fasttrack deployment process. I keep asking for Microsoft roadmap in terms of a forms solution but the best I get is a few blogs abour PowerApps. I have been trying to keep track of the multiple limitations with PowerApps to try and give some feedback to MS. It's not a finished product and doesnt work well with SharePoint. the bottom line is that any form solution should be easy to use and not require any addition login once logged into SharePoint nor any additional licence to be assigned which is another suprising limitation. Lastly, users outside of the organisation should be able to access a powerapp without credentials. The SharePoint connector should do all the permission brokering. We are going to need to go with a third party product I believe. You can waste hours and hours fiddling around with PowerApps and especially  the specific licence and permission requirements.  You will notice that when you embed a powerapp that it can take a while to load. This is because its doing an additional login behind the scenes even though a user would have already logged in. Not making sense right now. InfoPath just works. R

Anonymous
Not applicable

I'm encountering similar issues/disgruntlements with how this works. I actually just had to throw away an app because the initial screens to create the connections and then permit the app were too confusing for the end users. 

 

The first time a user accesses an app that has a SP Online connection they are presented with THREE prompts. First is to Sign In (why? they are already logged into 365), second is to Create the connection (the most confusing as it's a description of the SharePoint connector which means nothing to the user), and third is to Allow the app to use the connection (least problematic, people are used to giving apps permissions to run). People gave up.

 

My question then is this: Is there ANY WAY at all to create these connections on the behalf of the users? That way they'd be presented with just ONE prompt, which is to give the app permissions. And from there, why doesn't this connector type work the same as others (SQL for example), where I can share the connector itself and not expect the user to create one?

 

Thank you

Anonymous
Not applicable

@Anonymous
cant help you with the Sign In part. But I may have a workaround by essentially using the "PowerApps Notification" connector that is auto shareable (similar to a sql database connection).
You essentially have a client-side app, and a "back-end" app that actually connects and modifies the sharepoint list.  The clientside app would then send related push notifications to the backend app that, upon recieving the related info, can work with that info(and perhaps vice versa).  If it is a forms application, I am assuming that the info being sent between apps is small enough.  If you need basic user info when sending, use "User()" on the client-side app.

I dunno, worth a shot at least.

dluzzi
Advocate I
Advocate I

We are also having a holdup deploying an app with that prompt causing a bad experiance for users.  I posted on the ideas page to get this looked at.  Not sure if anyone else has posted there as well.  Lets get some upvotes.

Anonymous
Not applicable

I just completed my first powerapp sharepoint form only to run into this.....disapointing.....this will definetely confuse end users....they get not one, but 3 screens:

 

one asks for permissions

then one prompts them to create the connection

and then finally, one prompts them to allow.......

 

cue the helpdesk tickets......."I tried to use your new form and I get these weird pop ups - should I do it?" said the employee who has been trained to never blindly click on an "allow" button, well, becuase it's 2018........

cchambers
Advocate I
Advocate I

Just ran into this issue myself, unfortunately this is a deal breaker because it will confuse the end-users. I also really don't want to publicize database names if I can avoid it.

 

I really don't understand why the end user needs to give permission to access a SQL database they have no control over anyway.

Suds
Frequent Visitor

Is there any update on below reported issue, as same is being faced by me and looking for a option to supress the message to allow access to SharePoint data

I agree that it is a confusing experience. We had to publish a step by step document for our users to explain how to initially log in which was disappointing since our apps are supposed to be intuitive. We spent some time trying to find a way to push out connections to users before we deploy our apps but were unable to find any solutions. 

I agree that it is a confusing experience. We had to publish a step by step document for our users to explain how to initially log in which was disappointing since our apps are supposed to be intuitive. We spent some time trying to find a way to push out connections to users before we deploy our apps but were unable to find any solutions. 

cchambers
Advocate I
Advocate I

Has anybody been able to come up with a workaround?

 

I've tried pulling the connections into Flow and using the "Respond to Powerapps" action, but any actions within the Flow still trigger permissions requests within Powerapps, which puts me back at square one.

Helpful resources

Announcements

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip: Community User Groups

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: Community User Groups and YOU Being part of, starting, or leading a User Group can have many great benefits for our community members who want to learn, share, and connect with others who are interested in the Microsoft Power Platform and the low-code revolution.   When you are part of a User Group, you discover amazing connections, learn incredible things, and build your skills. Some User Groups work in the virtual space, but many meet in physical locations, meaning you have several options when it comes to building community with people who are learning and growing together!   Some of the benefits of our Community User Groups are: Network with like-minded peers and product experts, and get in front of potential employers and clients.Learn from industry experts and influencers and make your own solutions more successful.Access exclusive community space, resources, tools, and support from Microsoft.Collaborate on projects, share best practices, and empower each other. These are just a few of the reasons why our community members love their User Groups. Don't wait. Get involved with (or maybe even start) a User Group today--just follow the tips below to get started.For current or new User Group leaders, all the information you need is here: User Group Leader Get Started GuideOnce you've kicked off your User Group, find the resources you need:  Community User Group ExperienceHave questions about our Community User Groups? Let us know! We are here to help you!

Super User of the Month | Ahmed Salih

We're thrilled to announce that Ahmed Salih is our Super User of the Month for April 2024. Ahmed has been one of our most active Super Users this year--in fact, he kicked off the year in our Community with this great video reminder of why being a Super User has been so important to him!   Ahmed is the Senior Power Platform Architect at Saint Jude's Children's Research Hospital in Memphis. He's been a Super User for two seasons and is also a Microsoft MVP! He's celebrating his 3rd year being active in the Community--and he's received more than 500 kudos while authoring nearly 300 solutions. Ahmed's contributions to the Super User in Training program has been invaluable, with his most recent session with SUIT highlighting an incredible amount of best practices and tips that have helped him achieve his success.   Ahmed's infectious enthusiasm and boundless energy are a key reason why so many Community members appreciate how he brings his personality--and expertise--to every interaction. With all the solutions he provides, his willingness to help the Community learn more about Power Platform, and his sheer joy in life, we are pleased to celebrate Ahmed and all his contributions! You can find him in the Community and on LinkedIn. Congratulations, Ahmed--thank you for being a SUPER user!  

Top Solution Authors
Top Kudoed Authors
Users online (4,387)