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Excel -One drive; Any limitations for data storing/filtering?



Can someone shed light on how much data can excel store on one drive. I am using 2 excels files for my timesheet application to store data of the 30+ users. And also i am using Gallery items to display the timesheet entries of selected month by user.


For every month, each user can insert max of 100 rows in a single file totalling close to 3000 rows and the number increases every month. Does Excel file in Onedrive can handle such amount of data? If so, will it filter and display the results of selected month as said earlier.


Awaiting for the information.


Kind regards,



Community Support
Community Support

Re: Excel -One drive; Any limitations for data storing/filtering?

Hi @Nagaviswanath,


For Data storage in Excel, please check:

Excel specifications and limits

For OneDrive storage and the corresponding plan, please check:

OneDrive storage plan and billing questions

OneDrive for Business


For data filtering, currently there is delegation limitation within PowerApps for Excel.

Please check the article below:

Delegable data srouces

Which mentions that Excel is not supported for delegation under PowerApps, means PowerApps would impose a limit on the amount of data that can be processed locally: 500 records.

Understand delegation





Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Kudo Collector
Kudo Collector

Re: Excel -One drive; Any limitations for data storing/filtering?

Hello Michael,


Sorry i was bit confused on 500 rows limitation. So, Powerapps cannot retrieve data correctly if the data is more than 500 rows in the excel file (which acts as datasource) or it cannot show more than 500 rows in the app if we use Filter/Lookup functions.


I will tell you my requirement to know it in better way. 30+ users add their timesheet entries every month adding ~ 3000 rows to the excel file. And we have below screen which shows the user's selected month timesheet entries (i.e., max 30 rows).


I am using this formula: Filter(Table1, User = TextBox26.Text, Month= TextBox22.Text, Year=TextBox25.Text)

Will it work properly?


Display_Month sheet.PNG



Kudo Collector
Kudo Collector

Re: Excel -One drive; Any limitations for data storing/filtering?

Hello @v-micsh-msft


Do you have any update on this when we can filter the rows from the excel containing above 500 rows.

This is really making my application useless for my company.


Kind regards,



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