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Excel - cannot use Filter, Sort, Sum functions if the rows exceeds 500 in Data-source

Hello @MicrosoftTodd @v-micsh-msft,

 

Our Time registration application has been built very well from blank as Powerapps supports lots of useful features in the front end. We are using Excel as a datasource for my application.

 

We have rolled out the application for all the users in our organisation and now we are experiencing the Data limitation of 500 rows in excel file using Delegation functions like Filter, Sort, Sum which is making us to complete stopover on this front.

 

There seems to be no workaround to avoid this limitation as we have already tried 'collection' to store data locally and then used Filter, Sort, Sum function but it failed.

 

Would you please let us know if you know workaround on this issue or when can be Excel added to the Delegation datasources list.

 

Kind regards,

Naga

 

8 REPLIES 8
Community Support Team
Community Support Team

Re: Excel - cannot use Filter, Sort, Sum functions if the rows exceeds 500 in Data-source

Hi @Nagaviswanath,

 

Have you checked the solution posted by Mr-dang?

Overcoming the 500 record limit locally

There is no ETA that could be shared from my side regarding the delegation of Excel.

 

Regards,

Michael

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

Re: Excel - cannot use Filter, Sort, Sum functions if the rows exceeds 500 in Data-source

Hi @Nagaviswanath

 

Just FYI you cannot use Mr-dang solution on Excel since his solution requires a data source which is delegable to be able to pull in more than 500 records into a local collection.

 

Since there is no delegation in Excel you cannot work with Excel tables that have more than 500 records. I strongly recommend using Azure Database as for me it seems to work the best with PowerApps and it supports the most functions for delegation.

 

Re: Excel - cannot use Filter, Sort, Sum functions if the rows exceeds 500 in Data-source

Hello @Anonymous

 

You are correct, Mr-Dang solution wont work for excel database.

 

Can you share me the details how to get Azure SQL and will it be included in Office 365 business packages?

Your input would be much helpful for me to get started 🙂

 

Kind regards,

Naga

Anonymous
Not applicable

Re: Excel - cannot use Filter, Sort, Sum functions if the rows exceeds 500 in Data-source

Hi @Nagaviswanath

 

If you already have Microsoft Products in your organization it should be very simple to get Azure Database.

 

https://azure.microsoft.com/en-ca/

 

https://azure.microsoft.com/en-ca/services/sql-database/

Re: Excel - cannot use Filter, Sort, Sum functions if the rows exceeds 500 in Data-source

Hello @Anonymous,

 

Thanks for all the inputs, we have made connection between SQL to my Application in Powerapps. 

Filter/Sort works fine. However, Sum() still has limitations on above 500 rows even though i have filtered the 20-30 records from my Database of 1000 records. 

 

Kind regards,

Naga

 

 

Re: Excel - cannot use Filter, Sort, Sum functions if the rows exceeds 500 in Data-source

Hello @v-micsh-msft

 

It won't work that way for Excel database as Mr.Dang has mentioned the solution for CDS.

 

Kind regards,

Naga

 

 

Anonymous
Not applicable

Re: Excel - cannot use Filter, Sort, Sum functions if the rows exceeds 500 in Data-source

Hi @Nagaviswanath

 

How is your Sum() function setup because in SQL Server the SUM() function is fully delegable since few months ago.

 

Take a look at this table of what is delegable for what data source:

1.png

 

 

Re: Excel - cannot use Filter, Sort, Sum functions if the rows exceeds 500 in Data-source

Hi @Anonymous

 

Below is my formula for Sum:


Coalesce(Sum(Filter('[dbo].[TimeSheet_Entries]',Month= TextBox22.Text,User=TextBox9_3.Text,Year= TextBox25.Text, Task= "Raven"),Hours),0)

 

Do you think i have to tweak a bit to my formula?

 

Kind regards,

Naga

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