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External user

I want to creat a app, I want that the app users can include data as text and photos.

Do they users need to have a license? If not, how can they access the app?

Helper I
Helper I

You have a few options when it comes to external users using your PowerApp.


Canvas Apps:  If they are within your organization and you created the application within the same environment they would have access to, you can simply manage the permissions of the app to share it to them. Keep in mind you will need to ensure they also have access to any of the data sources you have on the application.


If they are not in your organization, they do need to have a Microsoft account, but you will need to add them as a guest user on the Azure Active Directory (AAD). I believe this link will get you to that function, simply click 'New' to get started adding someone onto the AAD... .


Portal Apps: If you are just learning, chances are you know more about Canvas Apps and not as much about Portal Apps. Portal Apps is exactly how it sounds, creates a portal for users to register their credentials for access to the app. This avoids needing to mess around with guest licensing in AAD. This isn't exactly built the same way as a canvas app, so I know I usually YouTube creating a portal power app for some good how-to's.


Perhaps someone else may have a better answer, but that's what I've learned so far.

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