Hi everyone,
I've followed the guide by Shane Young for uploading files via PowerApps to a SharePoint library. I'd like to build on this by showing the document properties in an editform below the upload so that the user can populate and save this information.
What do I need to put into the Item field on the Form to get it to pull the newly uploaded file?
Solved! Go to Solution.
Yeah ok.
I think we need to look at this problem differently because the Flow you are following is rather specific and messing with it is getting you into grief. How about using a Gallery as a different solution?
You could upload your files, as per the original method, then users are navigated to a gallery screen which shows all the uploaded files by name. Users can then select the file they want to add metadata to and get taken to another screen with the form. Simples
Where Shane uses Set(varfilelink ... ) you could instead use Set(varFileInfo ...) and drop off the .sharepointfilelink part. That way you will have ALL the information about the uploaded file in the variable varFileInfo.
If you then set the Item property of your form to varFileInfo that should do it, I think 🙂
If that doesn't work try using LookUp(yourDocLibrary, ID = varFileInfo.ID) as the Item property.
Thanks Eelman! So should I add that as a new variable to the attachments code (ie before I have the reset)? I'm still trying to get my head around what each bit of Shane's code does so a bit scared to tweak it!
If you share the actual code you are using I'll be able to help you understand what's happening as well as help you adjust it to what I'm getting at.
My apologies for the delay in replying, I'm on Australian time so went off to bed 🙂
Hey Eelman, sure thing! I'm on UK time so I'm probably getting up just as you're getting to bed!
My code on the file upload is as below:
Set(VarDemofromattachmentcontrol, JSON(Image2.Image, JSONFormat.IncludeBinaryData));Set(VarBase64only, Mid(VarDemofromattachmentcontrol, Find(",", VarDemofromattachmentcontrol)+1, Len(VarDemofromattachmentcontrol) -Find(",", VarDemofromattachmentcontrol) -1));Set(varFileLink, 'UploadPermitsImport/Export'.Run(Last(DataCardValue53_1.Attachments).Name, VarBase64only).sharepointfilelink);Reset(DataCardValue53_1)
So you would replace the bit in RED
Set(VarDemofromattachmentcontrol, JSON(Image2.Image, JSONFormat.IncludeBinaryData));Set(VarBase64only, Mid(VarDemofromattachmentcontrol, Find(",", VarDemofromattachmentcontrol)+1, Len(VarDemofromattachmentcontrol) -Find(",", VarDemofromattachmentcontrol) -1));Set(varFileLink, 'UploadPermitsImport/Export'.Run(Last(DataCardValue53_1.Attachments).Name, VarBase64only).sharepointfilelink);Reset(DataCardValue53_1)
with this
Set(varFileInfo, 'UploadPermitsImport/Export'.Run(Last(DataCardValue53_1.Attachments).Name, VarBase64only))
Then, if you set the Item property of your Form to varFileInfo you should get access to ALL the data about that record.
What Shane is doing with the code in RED is just returning one field (ie the sharepointfilelink) and setting that to varFileLink. What I'm doing is returning all the fields and setting it to varFileInfo and then you can use all these fields how you like.
You will need to adjust your hyperlink that uses varFileLink and set it to varFileInfo.sharepointfilelink to make it work.
Let me know how you get on with this.
Hi Eelman! Thank you so much again 🙂 I've tried it out and it's gone well up until the point of using it as an item for the form:
It only gives the option for sharepointfilelink if I put a stop to varFileInfo.
So, I've just watched the relevant parts of Shane's video (should've done that first hehe) and see what I've done wrong. The sharepointfilelink is a parameter sent back via Flow so we just need to swap that for the ID of the recently uploaded file.
To do this:
1. Go to your Flow
2. Edit the Step - 'Respond to PowerApps' - call the Title 'SharePointFileID' then add the Dynamic Content called 'Id' (ie remove the content currently there)
3. Save your Flow
4. Back in PowerApps, goto Action --> Power Automate then remove/delete the Flow from the top of the list that pops up
At this point you may need to Save and Close your App but you can do that later if the following doesn't work.
5. Find the Flow in the list of Flows and re-add it back in
6. Change the code I listed in RED to this instead
Set(varFileID, 'UploadPermitsImport/Export'.Run(Last(DataCardValue53_1.Attachments).Name, VarBase64only).sharepointfileid)
You can now use this ID to LookUp your SP Library and return info you want. So for your Item property of your form you can use
LookUp( yourSPLibraryName, ID = varFileID)
You will also need to re-setup your link, which you can do in a number of ways, but this will work. Add this code to the bottom of your code block:
Set( varFileLink, LookUp( yourSPLibraryName, ID = varFileID, 'Link to item'))
If you do this, then your Launch formula doesn't need to change, which is easy 🙂
I may have missed something here, but let me know how you get on.
Thanks Eelman!
So it's given me an 'incompatible type' error on the file ID/form.
Also I set up SharePointFileLink alongside the ID as the ID = varfileID wasn't working, this seems to be working ok.
So the code on my attachment upload is currently:
Set(VarDemofromattachmentcontrol, JSON(Image2.Image, JSONFormat.IncludeBinaryData));Set(VarBase64only, Mid(VarDemofromattachmentcontrol, Find(",", VarDemofromattachmentcontrol)+1, Len(VarDemofromattachmentcontrol) -Find(",", VarDemofromattachmentcontrol) -1));Set(varFileID, 'UploadPermitsImport/Export'.Run(Last(DataCardValue53_1.Attachments).Name, VarBase64only).sharepointfileid);Set(varFileLink, 'UploadPermitsImport/Export'.Run(Last(DataCardValue53_1.Attachments).Name, VarBase64only).sharepointfilelink);Reset(DataCardValue53_1)
Ok, well that's odd. Is the 'incompatible type' error on the Item property of your form? It's a little hard to tell from your image. Also, is the datasource of your form the SP Library? It should be for the above to work.
The reason the old code is working is because you are running the Flow twice ie adding the same attachment to your library twice. I'm pretty sure that isn't what you want?
This weekly series is our way of helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we will feature new areas of content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! Have you ever wondered how your fellow community members earn the different ranks available? What is the difference between an Advocate and a Helper, a Solution Sage and a Community Champion? In today's #TuesdayTip, we share the secrets and tips to help YOU keep your ranking growing--and why it's so important to our communities. What are community ranks? - Power Platform Community (microsoft.com) Get the details in this Knowledge Base article that shows you what ranks are, how they are achieved, and what they mean to you as you engage with other community members on a regular basis. Once you start your journey in the community, ranking up, you'll find the benefits. So get busy with those kudos, solutions, and more! We can't wait to see how you rank!That's it for this week. Tune in for more Tuesday Tips next Tuesday and join the community as we continue to get "Back to Basics."
After all the planning and preparing, the annual Microsoft Power Platform Conference is finally here! We are excited to see so many of our community in Las Vegas this week. To help make sure you don't miss any of the workshops, sessions, and events we have planned, make sure to check out this handy Community One-Sheet, and download the pdf today! Make sure to stop by the Community Lounge to meet @hugobernier, @EricArcher, @heaher_italent, and @AshleyFelts from our team! See you in Vegas!
Join us for the first-ever the Biz Apps Community User Group meeting live from the Power Platform Conference! This one hour user group meeting is all about discovering the value and benefits of User Groups! Discover how you can find a group in your local area or about specific topics where you can learn new skills and meet like-minded people as a user group member. Hear from User Group leaders about why they do what they do and what resources they receive to help them succeed as community ambassadors. If you have never attended a User Group meeting before, this will be a great introduction! We hope you are inspired to find a group that meets your unique interests! October 5th at 2:15 pm Pacific time If you're attending #MPPC23 in Las Vegas, join us in person! Find out more here: https://powerplatformconf.com/#!/session/Biz%20Apps%20Community%20User%20Group%20Meeting%20-%20Live%20from%20MPPC/6172 Not at MPPC23? Attend vvirtually by registering here: https://aka.ms/MPPCusergroupmeeting2023 If you can't attend this meeting live, don't worry! We will record this meeting and share it with the Community at powerusers.microsoft.com
We are excited to kick off our new #TuesdayTIps series, "Back to Basics." This weekly series is our way of helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we will feature new areas of content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! This Week's Tips: Account Support: Changing Passwords, Changing Email Addresses or Usernames, "Need Admin Approval," Etc.Wondering how to get support for your community account? Check out the details on these common questions and more. Just follow the link below for articles that explain it all.Community Account Support - Power Platform Community (microsoft.com) All About GDPR: How It Affects Closing Your Community Account (And Why You Should Think Twice Before You Do)GDPR, the General Data Protection Regulation (GDPR), took effect May 25th 2018. A European privacy law, GDPR imposes new rules on companies and other organizations offering goods and services to people in the European Union (EU), or that collect and analyze data tied to EU residents. GDPR applies no matter where you are located, and it affects what happens when you decide to close your account. Read the details here:All About GDPR - Power Platform Community (microsoft.com) Getting to Know You: Setting Up Your Community Profile, Customizing Your Profile, and More.Your community profile helps other members of the community get to know you as you begin to engage and interact. Your profile is a mirror of your activity in the community. Find out how to set it up, change your avatar, adjust your time zone, and more. Click on the link below to find out how:Community Profile, Time Zone, Picture (Avatar) & D... - Power Platform Community (microsoft.com) That's it for this week. Tune in for more Tuesday Tips next Tuesday and join the community as we get "Back to Basics."
Welcome to our September 2023 Newsletter, where we highlight the latest news, product releases, podcasts, upcoming events, and the great work of our Power Platform Community members. As usual, please make sure you follow our News & Announcements in the Community to stay up to date. Another great way to connect is to join our Power Platform Community on LinkedIn. You can join our LInkedIn community here. MPPC's Got Power - Submissions end September 28th! Are you ready to showcase your skills at the Microsoft Power Platform Conference in Las Vegas? Don't miss out on the "MPPC's Got Power" talent show, a grand celebration of connection, inspiration, and shared journeys. Whether you're a technical innovator, a talented storyteller, or have a hidden creative side, we want to see what you've got! With three categories to choose from, you have the chance to shine on stage and make your mark in the Microsoft Power Platform community. Click the GIF to sign up by Thursday 28th September to be part of an unforgettable MPPC23 experience. Now is your time to shine! Check Out the Low Code Approach Podcast Give the Low Code Approach Podcast a listen! Hosted by Sean Fiene, Wendy Haddad, and Kenric Auguillard, this innovative show shines a light on how Microsoft MVPs, product team members, and Community users are building exciting solutions using Microsoft Power Platform. Plus, with guests like Kartik Kanakasabesan, April Dunnam, Ricardo Duncan Jr., Sonja Gu, Phil Topness, Shane Young and more, this weekly show is a must for all you Business Applications enthusiasts out there. Click the image below to check it out! COMMUNITY HIGHLIGHTS Check out the most active Community users for August 2023. These hardworking members are posting regularly, answering questions, writing blogs, giving kudos, and providing top solutions in their communities across Power Platform. Huge thanks to these amazing community members for their great contributions last month! trice602poweractivateLaurensMWarrenBelzAmikBCBuizerSamLedcreativeopinion timlExpiscornovusManishSolankiMattJimisonfernandosilvaMisterMarkPstork1saudali_25hafizsultan242Lucas001ragavanrajanp_doc UPCOMING EVENT: 365 EDUCON CHICAGO Whether you're new to Microsoft 365, Power Platform and SharePoint, or an experienced power user, admin or developer, 365 EduCon has content designed to fit your experience level and area of interest. Their workshops and sessions are taught by Microsoft Certified Trainers, MVPs, Regional Directors, and Engineers. Find out more and register here: Home - Microsoft 365 EduCon Chicago - A Microsoft 365 Conference.
Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show! Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before. We're casting a wider net with three captivating categories: Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine! Got That Special Spark? A Story That Demands to Be Heard? Your moment is now! 🚀 Sign up to Showcase Your Brilliance: https://aka.ms/MPPCGotPowerSignUp 🔥 Deadline for submissions: Thursday, Sept 28th How It Works: Submit this form to sign up: https://aka.ms/MPPCGotPowerSignUp We'll contact you if you're selected. Get ready to be onstage! The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark. Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes. Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes. Event Details: 📆 Date and Time: Wed Oct 4th, 6:30-9:00PM 📍 Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA