cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
tagustin2020
Power Participant
Power Participant

Filter Comment Gallery by Current Project

Hello,

 

I was wondering if someone could help guide me through how to filter my Comments Gallery by the selected project as my Comments gallery currently shows all Comments. My "Parent" list is a SharePoint list called 'Tool Design Support Requests'. My "Child" list is a SharePoint list called 'Tool Request Comments'. I can't figure out how to tie the two together. I created a LookUp column in the Comments SharePoint List that looks up to the TDSR SharePoint List attempting to tie them together with the Request Summary Title, but as you can see in the attached screenshot, the LookUp columns aren't populating. I'm happy to tie them together by SharePoint ID as well, but I don't know how to do that either. I've watched several tutorials, but none of them match my use case (e.g. they are done in Excel or have other key differences) so as someone new to Power Apps, the concept isn't clicking yet.

 

The only thing I have in my Items property for the Comments so far is Sort('Tool Request Comments',Modified,Descending). I've attached a screenshot of the gallery and form users use to add new comments to it. I'm 90% of the way there, I just need this all important piece.

 

Thank you!

Teresa

1 ACCEPTED SOLUTION

Accepted Solutions
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Thanks @tagustin2020 ,

I will still go with my original post concept - hide a card on the comment add/edit/view form (you did not show me this one) for the Field 'Parent ID' - I will refer to the form as frmComments below - change to your name.
When you select an item to display in any of the tabs, add this to the Gallery OnSelect.

Set(varID,Self.Selected.ID)

In the Default of the hidden 'Parent ID' Text Control on the Comments Form when you add or view/edit the comment.

If(
   frmComments.Mode=FormMode.New,
   varID,
   Parent.Default
)

Then the Items of your Comments gallery

Sort(
   Filter(
      'Tool Request Comments',
      'Parent ID'=varID
   ),
   Modified,
   Descending
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

View solution in original post

12 REPLIES 12
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @tagustin2020 ,

You simply need a "common key" and probably the easiest (which I use) is having the ID number of the parent 'Tool Design Support Requests' in a field in 'Tool Request Comments'. I see you have a field 'Parent ID' in the list, but it is empty. If you had the number in there and (for instance) had the ID of the main form in a hidden field called txtID, your gallery Filter would be

Filter(
   'Tool Request Comments',
   'Parent ID' = Value(txtID.Text)
)

Is this what you are asking and I am not entirely clear?

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

 

Hello Warren, 

 

Thank you for responding to my question. I know you are somewhat familiar with my app at this point since you have helped me with a few other items, but I'll recap here for anyone else who might read the post.

 

My app has a home screen gallery, a new request form screen and an edit screen with four tabs. The gallery and all of the forms except for the the New Comment form and display gallery have 'Tool Design Support Requests' as the data source. I set up a variable on the nav arrow in the gallery so the app knows which record to pull up for each of the Edit forms (Request, Designer and Model Shop). Where I am stuck is how to have the Comment form know which record I wish to add a comment to so that the information displays correctly in the Comment gallery. I created a column in the Request Comments SharePoint List to capture a key to the 'Tool Design Support Requests' SharePoint list, but I don't know how to actually establish the connection. Can you help me understand that piece of it? Is there either a visible or hidden field I need to put in the Comments form to hook it up to the record they are trying to establish a connection to? That's where I get lost.

 

Thank you,

Teresa

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Thanks @tagustin2020 ,

I will still go with my original post concept - hide a card on the comment add/edit/view form (you did not show me this one) for the Field 'Parent ID' - I will refer to the form as frmComments below - change to your name.
When you select an item to display in any of the tabs, add this to the Gallery OnSelect.

Set(varID,Self.Selected.ID)

In the Default of the hidden 'Parent ID' Text Control on the Comments Form when you add or view/edit the comment.

If(
   frmComments.Mode=FormMode.New,
   varID,
   Parent.Default
)

Then the Items of your Comments gallery

Sort(
   Filter(
      'Tool Request Comments',
      'Parent ID'=varID
   ),
   Modified,
   Descending
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Hi Warren,

 

Thanks for the advice. Unfortunately, I can't quite get it working yet. I've attached detailed notes and screenshots of what I tried in connection to your latest post. 

 

Kind regards,

Teresa

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @tagustin2020 ,

I do not have a lot of time at the moment, but you can set varID to varRecord.ID immediately after you set varRecord.

I will look at the rest a little later on.

Thank you so much Warren. That last step made everything fall into place. Just one more question. I am getting a delegation warning for my Gallery Items property formula, under the = sign (see screenshot). Do you know how I could rephrase the formula so this is not an issue? I expect we will have a lot of Comments so I don't want to run into display issues down the road. As you can see below, my goal is to have the most recent comments shown at the top of the gallery.

 

Sort(Filter('Tool Request Comments',ParentID=varRecord.ID),Modified,Descending)

 

Thanks again. I've been trying for so long to get this going without success, that I am very grateful for your help.

Teresa

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @tagustin2020 ,

I am assuming ParentID is a Numeric field in the list? This is quite strange. For a test, try this

With(
   {wID,varRecord.ID},
   Sort(
      Filter(
         'Tool Request Comments',
          ParentID=wID
      ),
      Modified,
      Descending
   )
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Hi Warren,

 

The ParentID column is a single line of text field. The formula below is fully underlined in red when I copy paste it into the Items property of the Comments gallery and it is a no-go if I try to manually type it in. Intellisense won't even surface the name of the SharePoint List. I think PowerApps might be confused by wID. Is that a variable I need to set somewhere before proceeding to this step?

 

Teresa

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @tagustin2020 ,

This issue is the mismatch - two options

  1. Change the ParentID to Numeric (preferred) and the formula will work
  2. Use the below
With(
   {wID,Text(varRecord.ID)},
   Sort(
      Filter(
         'Tool Request Comments',
          ParentID=wID
      ),
      Modified,
      Descending
   )
)​

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!    Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Top Solution Authors
Top Kudoed Authors
Users online (6,415)