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Anonymous
Not applicable

Filter Multiple SharePoint Lists in a Gallery

I've searched and tried to figure this one out but i think I am just not understanding.  Can anyone help with this one please?

 

I have two SharePoint lists with a one-to-many relationship for a Resume Database. The main list (Resume Database) holds the user's information and the secondary list (Resume Education) hold their Education, which could be more than one.   The secondary list has a column that holds the ResumeID which is the ID from the main list.  I am using a gallery to display everything in the main list but want to be able to filter on their education as well.  

 

Here is the Items on the gallery.  My problem is that the Degree and Field should be pulling from the secondary list.  Currently I am using a flow to copy this over to the main list but would rather not have to do that.

 

SortByColumns(
Filter(
AddColumns(
'Resume Database',
"Employee Name",
Name.DisplayName
),
StartsWith(
Name.DisplayName,
txtName_1.Text
),
DD_Status_1.Selected.Value in EmployeeStatus.Value,
DD_Clearance_1.Selected.Value = "All" || DD_Clearance_1.Selected.Value in 'Current Clearance'.Value,
DD_Certs_1.Selected.Value = "All" || DD_Certs_1.Selected.Value in 'Certification/Licenses'.Value,
DD_Agencies_1.Selected.Value = "All" || DD_Agencies_1.Selected.Value in 'Other Agencies'.Value,
DD_Software_1.Selected.Value = "All" || DD_Software_1.Selected.Value in Software.Value,
DD_Specialized_1.Selected.Value = "All" || DD_Specialized_1.Selected.Value in Specialized.Value,
DD_Tools_1.Selected.Value = "All" || DD_Tools_1.Selected.Value in Tools.Value,
DD_Degree_1.Selected.Value = "All" || DD_Degree_1.Selected.Value in Degree,
DD_Field_1.Selected.Value = "All" || DD_Field_1.Selected.Value in Field
),
"Employee Name",
Ascending
)

 

How would I get the information from the secondary list in this query??  Any help would be appreciated.  Thanks 

2 ACCEPTED SOLUTIONS

Accepted Solutions
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous ,

Another reason I do not use Choice field except for multi-values . . . please try the below

With(
   {
      wEd:
      AddColumns(
         'Resume Education',
         "DegreeType",
         'Degree Type'.Value,
         "FieldType",
         'Field of Study'.Value
      )
   },      
   SortByColumns(
      Filter(
        AddColumns(
          'Resume Database',
          "Employee Name",
          Name.DisplayName,
          "Degree",
          LookUp(
            wEd,
            ResumeID = ID
          ).DegreeType,
          "Field",
          LookUp(
            wEd,
            ResumeID = ID
          ).FieldType
        ),
        StartsWith(
          'Employee Name',
          txtName_1.Text
        ) &&
        DD_Status_1.Selected.Value in EmployeeStatus.Value,
        (
          DD_Clearance_1.Selected.Value = "All" || 
          DD_Clearance_1.Selected.Value in 'Current Clearance'.Value
        ) &&
        (
          DD_Certs_1.Selected.Value = "All" || 
          DD_Certs_1.Selected.Value in 'Certification/Licenses'.Value
        ) &&
        (
          DD_Agencies_1.Selected.Value = "All" || 
          DD_Agencies_1.Selected.Value in 'Other Agencies'.Value
        ) &&
        (
          DD_Software_1.Selected.Value = "All" || 
          DD_Software_1.Selected.Value in Software.Value
        ) &&
        (
          DD_Specialized_1.Selected.Value = "All" || 
          DD_Specialized_1.Selected.Value in Specialized.Value
        ) &&
        (
          DD_Tools_1.Selected.Value = "All" || 
          DD_Tools_1.Selected.Value in Tools.Value
        ) &&
        (
          DD_Degree_1.Selected.Value = "All" || 
          DD_Degree_1.Selected.Value in Degree
        ) &&
        (
          DD_Field_1.Selected.Value = "All" || 
          DD_Field_1.Selected.Value in Field
        )
      ),
      "Employee Name",
      Ascending
   )
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

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View solution in original post

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous ,

Probably last throw of the dice as you now have a many-to-many relationship on a field in a large and complex filter, but try this.

SortByColumns(
   Filter(
      AddColumns(
         'Resume Database',
         "Employee Name",
         Name.DisplayName,
         "DegreeType",
         Concat(
            Filter(
               'Resume Education',
               ResumeID = ID
            ),
            'Degree Type'.Value,
            " "
         )
      ),
      StartsWith(
         'Employee Name',
         txtName_1.Text
      ),
      DD_Status_1.Selected.Value in EmployeeStatus.Value,
      (DD_Clearance_1.Selected.Value = "All" || DD_Clearance_1.Selected.Value in 'Current Clearance'.Value),
      (DD_Certs_1.Selected.Value = "All" || DD_Certs_1.Selected.Value in 'Certification/Licenses'.Value),
      (DD_Agencies_1.Selected.Value = "All" || DD_Agencies_1.Selected.Value in 'Other Agencies'.Value),
      (DD_Software_1.Selected.Value = "All" || DD_Software_1.Selected.Value in Software.Value),
      (DD_Specialized_1.Selected.Value = "All" || DD_Specialized_1.Selected.Value in Specialized.Value),
      (DD_Tools_1.Selected.Value = "All" || DD_Tools_1.Selected.Value in Tools.Value),
      (DD_Degree_1.Selected.Value = "All" || DD_Degree_1.Selected.Value in DegreeType)
   ),
   "Employee Name",
   Ascending
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

View solution in original post

9 REPLIES 9
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous ,

You just need to add them as below

SortByColumns(
   Filter(
      AddColumns(
         'Resume Database',
         "Employee Name",
         Name.DisplayName,
         "Degree",
         LookUp(
            'Resume Eduction',
            ResumeID = ID
         ).Degree,
         "Field",
         LookUp(
            'Resume Eduction',
            ResumeID = ID
         ).Field
      ),
      StartsWith(
         'Employee Name',
         txtName_1.Text
      ) &&
      DD_Status_1.Selected.Value in EmployeeStatus.Value,
      (
         DD_Clearance_1.Selected.Value = "All" || 
         DD_Clearance_1.Selected.Value in 'Current Clearance'.Value
      ) &&
      (
         DD_Certs_1.Selected.Value = "All" || 
         DD_Certs_1.Selected.Value in 'Certification/Licenses'.Value
      ) &&
      (
         DD_Agencies_1.Selected.Value = "All" || 
         DD_Agencies_1.Selected.Value in 'Other Agencies'.Value
      ) &&
      (
         DD_Software_1.Selected.Value = "All" || 
         DD_Software_1.Selected.Value in Software.Value
      ) &&
      (
         DD_Specialized_1.Selected.Value = "All" || 
         DD_Specialized_1.Selected.Value in Specialized.Value
      ) &&
      (
         DD_Tools_1.Selected.Value = "All" || 
         DD_Tools_1.Selected.Value in Tools.Value
      ) &&
      (
         DD_Degree_1.Selected.Value = "All" || 
         DD_Degree_1.Selected.Value in Degree
      ) &&
      (
         DD_Field_1.Selected.Value = "All" || 
         DD_Field_1.Selected.Value in Field
      )
   ),
   "Employee Name"
   Ascending
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

Anonymous
Not applicable

Thank you @WarrenBelz  I think this is close.  Here is what it looks like now.  I forgot to mention that the Degree and Field are choice columns.  When I place the updated code in, I get this error.  "Resume Education failed: Fetching items failed. Possible invalid string in filter query"

 

SortByColumns(
    Filter(
        AddColumns(
            'Resume Database',
            "Employee Name",
            Name.DisplayName,
            "DegreeType",LookUp('Resume Education',ResumeID = ID).'Degree Type',
            "FieldType",LookUp('Resume Education',ResumeID = ID).'Field of Study'
        ),
        StartsWith(
            Name.DisplayName,
            txtName_1.Text
        ),
        DD_Status_1.Selected.Value in EmployeeStatus.Value,
        DD_Clearance_1.Selected.Value = "All" || DD_Clearance_1.Selected.Value in 'Current Clearance'.Value,
        DD_Certs_1.Selected.Value = "All" || DD_Certs_1.Selected.Value in 'Certification/Licenses'.Value,
        DD_Agencies_1.Selected.Value = "All" || DD_Agencies_1.Selected.Value in 'Other Agencies'.Value,
        DD_Software_1.Selected.Value = "All" || DD_Software_1.Selected.Value in Software.Value,
        DD_Specialized_1.Selected.Value = "All" || DD_Specialized_1.Selected.Value in Specialized.Value,
        DD_Tools_1.Selected.Value = "All" || DD_Tools_1.Selected.Value in Tools.Value,
        DD_Degree_1.Selected.Value = "All" || DD_Degree_1.Selected.Value in DegreeType.Value,
        DD_Field_1.Selected.Value = "All" || DD_Field_1.Selected.Value in FieldType.Value
           ),
    "Employee Name",
    Ascending
)

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous ,

Another reason I do not use Choice field except for multi-values . . . please try the below

With(
   {
      wEd:
      AddColumns(
         'Resume Education',
         "DegreeType",
         'Degree Type'.Value,
         "FieldType",
         'Field of Study'.Value
      )
   },      
   SortByColumns(
      Filter(
        AddColumns(
          'Resume Database',
          "Employee Name",
          Name.DisplayName,
          "Degree",
          LookUp(
            wEd,
            ResumeID = ID
          ).DegreeType,
          "Field",
          LookUp(
            wEd,
            ResumeID = ID
          ).FieldType
        ),
        StartsWith(
          'Employee Name',
          txtName_1.Text
        ) &&
        DD_Status_1.Selected.Value in EmployeeStatus.Value,
        (
          DD_Clearance_1.Selected.Value = "All" || 
          DD_Clearance_1.Selected.Value in 'Current Clearance'.Value
        ) &&
        (
          DD_Certs_1.Selected.Value = "All" || 
          DD_Certs_1.Selected.Value in 'Certification/Licenses'.Value
        ) &&
        (
          DD_Agencies_1.Selected.Value = "All" || 
          DD_Agencies_1.Selected.Value in 'Other Agencies'.Value
        ) &&
        (
          DD_Software_1.Selected.Value = "All" || 
          DD_Software_1.Selected.Value in Software.Value
        ) &&
        (
          DD_Specialized_1.Selected.Value = "All" || 
          DD_Specialized_1.Selected.Value in Specialized.Value
        ) &&
        (
          DD_Tools_1.Selected.Value = "All" || 
          DD_Tools_1.Selected.Value in Tools.Value
        ) &&
        (
          DD_Degree_1.Selected.Value = "All" || 
          DD_Degree_1.Selected.Value in Degree
        ) &&
        (
          DD_Field_1.Selected.Value = "All" || 
          DD_Field_1.Selected.Value in Field
        )
      ),
      "Employee Name",
      Ascending
   )
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

Anonymous
Not applicable

@WarrenBelz  You are the best.  This works perfectly.  Thank you so much.

Anonymous
Not applicable

Hi @WarrenBelz , I think i spoke too soon.   I noticed today while testing that it the filter was only pulling the first item it found from the secondary list.  Example:  if I entered a Degree Type of AS first then a Degree Type of MBA second the filter below is only finding AS and not the MBA.  

 

 

With(
    {
        wED: AddColumns(
            'Resume Education',
            "DegreeType",
            'Degree Type'.Value
        )
    },
    SortByColumns(
        Filter(
            AddColumns(
                'Resume Database',
                "Employee Name",
                Name.DisplayName,
                "DegreeType",
                LookUp(
                    'Resume Education',
                    'Resume Database'[@ID] = ResumeID
                ).'Degree Type'.Value
            ),
            StartsWith(
                'Employee Name',
                txtName_1.Text
            ),
            DD_Status_1.Selected.Value in EmployeeStatus.Value,
            (DD_Clearance_1.Selected.Value = "All" || DD_Clearance_1.Selected.Value in 'Current Clearance'.Value),
            (DD_Certs_1.Selected.Value = "All" || DD_Certs_1.Selected.Value in 'Certification/Licenses'.Value),
            (DD_Agencies_1.Selected.Value = "All" || DD_Agencies_1.Selected.Value in 'Other Agencies'.Value),
            (DD_Software_1.Selected.Value = "All" || DD_Software_1.Selected.Value in Software.Value),
            (DD_Specialized_1.Selected.Value = "All" || DD_Specialized_1.Selected.Value in Specialized.Value),
            (DD_Tools_1.Selected.Value = "All" || DD_Tools_1.Selected.Value in Tools.Value),
            (DD_Degree_1.Selected.Value = "All" || DD_Degree_1.Selected.Value in DegreeType)
        ),
        "Employee Name",
        Ascending
    )
)

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@Anonymous ,

You did not say anything about it being multi-choice - I assume the field is multi-choice as well ?

Anonymous
Not applicable

Sorry @WarrenBelz.  I might not have explained this fully.  There are two SharePoint lists like below.  The main list if Resume Database.  The ID for the Resume Database is copied over to Resume Education in the ResumeID column.  This is where the one-to-many relationship is.  Right now the code is only pulling back the first Degree and not all of them for the one person.  The Degree field is a choice field (dropdown field not multiple select checkbox.)

 

Resume Database

IDName
20John Doe
22Jane Frost

 

Resume Education

IDResumeIDNameDegree
120John DoeAS
220John DoePhD
322Jane FrostMBA
422Jane FrostBS

 

I think i need a ForAll in this code but learning this as i go.  Here is what i have so far but it is still only pulling the first degree per person and not all degree's per person.

 

With(
    {
        wED: AddColumns(
            'Resume Education',
            "DegreeType",
            'Degree Type'.Value
        )
    },
    SortByColumns(
        Filter(
            AddColumns(
                'Resume Database',
                "Employee Name",
                Name.DisplayName,
                "DegreeType",
                ForAll(wED,LookUp(
                    'Resume Education',
                    ResumeID = 'Resume Database'[@ID]
                ).'Degree Type'.Value)
            ),
            StartsWith(
                'Employee Name',
                txtName_1.Text
            ),
            DD_Status_1.Selected.Value in EmployeeStatus.Value,
            (DD_Clearance_1.Selected.Value = "All" || DD_Clearance_1.Selected.Value in 'Current Clearance'.Value),
            (DD_Certs_1.Selected.Value = "All" || DD_Certs_1.Selected.Value in 'Certification/Licenses'.Value),
            (DD_Agencies_1.Selected.Value = "All" || DD_Agencies_1.Selected.Value in 'Other Agencies'.Value),
            (DD_Software_1.Selected.Value = "All" || DD_Software_1.Selected.Value in Software.Value),
            (DD_Specialized_1.Selected.Value = "All" || DD_Specialized_1.Selected.Value in Specialized.Value),
            (DD_Tools_1.Selected.Value = "All" || DD_Tools_1.Selected.Value in Tools.Value),
            (DD_Degree_1.Selected.Value = "All" || DD_Degree_1.Selected.Value in DegreeType)
        ),
        "Employee Name",
        Ascending
    )
)

 

 

 Thank you for all your help with this.

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Anonymous ,

Probably last throw of the dice as you now have a many-to-many relationship on a field in a large and complex filter, but try this.

SortByColumns(
   Filter(
      AddColumns(
         'Resume Database',
         "Employee Name",
         Name.DisplayName,
         "DegreeType",
         Concat(
            Filter(
               'Resume Education',
               ResumeID = ID
            ),
            'Degree Type'.Value,
            " "
         )
      ),
      StartsWith(
         'Employee Name',
         txtName_1.Text
      ),
      DD_Status_1.Selected.Value in EmployeeStatus.Value,
      (DD_Clearance_1.Selected.Value = "All" || DD_Clearance_1.Selected.Value in 'Current Clearance'.Value),
      (DD_Certs_1.Selected.Value = "All" || DD_Certs_1.Selected.Value in 'Certification/Licenses'.Value),
      (DD_Agencies_1.Selected.Value = "All" || DD_Agencies_1.Selected.Value in 'Other Agencies'.Value),
      (DD_Software_1.Selected.Value = "All" || DD_Software_1.Selected.Value in Software.Value),
      (DD_Specialized_1.Selected.Value = "All" || DD_Specialized_1.Selected.Value in Specialized.Value),
      (DD_Tools_1.Selected.Value = "All" || DD_Tools_1.Selected.Value in Tools.Value),
      (DD_Degree_1.Selected.Value = "All" || DD_Degree_1.Selected.Value in DegreeType)
   ),
   "Employee Name",
   Ascending
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

Anonymous
Not applicable

@WarrenBelz  Thank you so much for all the help.  Happy to report that this worked perfectly.  

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In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank! 🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

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