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Radoslavov
Post Prodigy
Post Prodigy

Filter collection items by two parameters

Hi all, I know that this might look like a bit stupid question to ask, but I really could make it work for 2 days, so I hope someone can point me where I'm going wrong.

I have a collection ColRequest, the collection stored items from an SPO list

Radoslavov_0-1656053812488.png

Inside I have two parameters that I want to use to filter the results, one is Created By and the other one is Status. For Created By I want to compare the Email with the email address of the user that I'm storing in a variable varUserEmail

Radoslavov_1-1656053904494.png

For the status, I want to get the value .

Radoslavov_2-1656053983881.png

If I use the filter directly connected to the SPO list everything is great and I can combine as many parameters as I want to further filter the results, but when I try to use the collection I cannot combine both into one filter.

If I use CountRows(Filter(ColRequests.Status,Status.Value="Received")) this returns all Requests from the collection with status Received.

Radoslavov_3-1656054139611.png

If I use CountRows(Filter(ColRequests.'Created By','Created By'.Email=varUserEmail)

This returns all Requests where Created By is the currently logged user.

 

But if I try to filter all Received requests by this user only, the formula says items cannot be compared.

CountRows(Filter(ColRequests.Status,Status.Value="Received",ColRequests.'Created By','Created By'.Email=varUserEmail))

 

What is the right approach for filtering these items based on the two parameters Status and Created By?

 

Thank you for any assistance in advance.

Regards,

Kiril

1 ACCEPTED SOLUTION

Accepted Solutions
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Radoslavov ,

If case sensitivity is the issue, do this

CountRows(
   Filter(
      ColRequests,
      Status.Value = "Received" &&
      StartsWith(
         Author.Email,
         varUserEmail
      )
   )
)

 

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View solution in original post

8 REPLIES 8
theapurva
Super User
Super User

Hello,
You are taking only one parameter for filtering datasource.

This should be your formula:

CountRows(Filter(ColRequests,Status.Value="Received",'Created By'.Email=varUserEmail))

 

 

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Hi, @theapurva this formula works if I'm connected to the SPO list directly, but when connected to the collection doesn't return any results.

Radoslavov_1-1656056324130.png

The problem is that I'm getting a delegation warning, so this is why I'm using a collection rather than an SPO list directly.

Radoslavov_0-1656057156786.png

 

 

theapurva
Super User
Super User

Hello The formula is correct.

CountRows(Filter(ColRequests,Status.Value="Received",'Created By'.Email=varUserEmail))


I am able to do on my PowerApps.

Please be informed that collection can store only 2000 records.
If your List had crossed this limit and your filtered items are not coming in this range in collection, They will not show up.

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I'm not saying that the formula is not correct, but that nothing is showing. My collection has 20 items, which is way far from the maximum of 2000.

Radoslavov_0-1656058910499.png

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@Radoslavov ,

Try

CountRows(
   Filter(
      ColRequests,
      Status.Value = "Received" &&
      Author.Email = varUserEmail
   )
)
Radoslavov
Post Prodigy
Post Prodigy

@WarrenBelz , still no results, and this is wierd

Radoslavov_0-1656230339048.png

I've noticed that the Created by.Email format is in the following format: admin@M365x716942.OnMicrosoft.com but the varUserEmail,
User().Email format is admin@M365x716942.onmicrosoft.com. I don't know if this thing is case-sensitive, but I'm starting to feel it is. When I use the same formula but connected directly to the SPO list and compare Created By with my variable, it sho results, but when I connect to the variable it doesn't, so I'm guessing comparing it withing SPO the email address is admin@M365x716942.onmicrosoft.com in both SPO list and the varUserEmail, but when I compare it with the collection its admin@M365x716942.OnMicrosoft.com and admin@M365x716942.onmicrosoft.com. Do you thin also this might be the case?

Radoslavov_1-1656230683437.pngRadoslavov_2-1656230816981.png

 

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @Radoslavov ,

If case sensitivity is the issue, do this

CountRows(
   Filter(
      ColRequests,
      Status.Value = "Received" &&
      StartsWith(
         Author.Email,
         varUserEmail
      )
   )
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Visit my blog Practical Power Apps

Radoslavov
Post Prodigy
Post Prodigy

Hi @WarrenBelz it worked! it was really a case-sensitive issue.

 

And the good thing is that I won't see this delegation warning anymore, which was why I used a collection in the first place. I've managed to store 9000 items in the collection without jeopardizing the app performance and without increasing the data row limit to 2000 as many would do to allow some extra rows to show up.

 

Radoslavov_0-1656314937435.pngRadoslavov_1-1656314988694.png

Thanks for the help with this filtering issue.

 

 

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