cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
gmbeee
Helper III
Helper III

Filter gallery based on 2nd SP list

Hi, I can’t seem to get my head around this. 

I have a SP with around 5000 items which will grow. One of the fields is a multi choice column. Let’s call this list nLISTdb

 

I need to filter this column, amongst others E and display filtered results in a gallery. 

I can pull all records into a large merged collection but this is having a hit on performance. So I’d like to delegate the filter to SP.

 

@RandyHayes suggested one route to be a 2nd SP list. 

I have the following field:

 

FLAG | recordID

 

Lets call this list nLISTflag

 

So when an item is created in nLISTdb, the choices I made for FLAGS are added individually into nLISTflag with the item ID from nLISTdb

 

So if an item is created like this in nLISTdb:

 

Choices             |           ID

ABC,XYZ,123     |         5001


This is patched ti nLISTflag as:

 

FLAG      |      recordID

ABC                  5001

XYZ                   5001

123                   5001


So now I’m trying to filter my gallery to display all the records in nLISTdb which have the ABC flag for example.

 

The closest I get give me a delegation warning because of ‘in’ which is not delegator. But I can’t figure out another way:


Snippet from my gallery items field.

 

ID in Filter(nLISTflag, FLAG=varFLAGfilter).recordID

 

Where ID is the ID of the record in nLISTdb and varFLAGFilter is a combobox selection for example “ABC”

 

Any help appreciated.

 

9 REPLIES 9
gmbeee
Helper III
Helper III

Anyone any ideas?

Been looking at this today. I’m not sure this is the right approach now. Anyone point me in the right direction? Thanks

Found the answer thanks to @WarrenBelz 

 

https://powerusers.microsoft.com/t5/Building-Power-Apps/Filter-one-Gallery-based-on-two-SharePoint-L...

 

This works perfectly! My app can now filter multi choice without delegation issues.

gmbeee
Helper III
Helper III

Ok, so this doesn’t work as expected.


The code works fine. However because I’ve used LookUp() the filter only returns the first item. I need all the matching items returned.

 

When I substitute A second filter() for LookUp() I get an error. Below…

 

Incompatible types for comparison…: Number/record

 

 

ID=Filter(nTIR_flags,Title=varFlagfilter).recordID

@RandyHayes 


Any ideas? Thanks

Still looking at this.

 

I’ve found that Delegation issues can be avoided by using a LookUp column with Search(Choices())

 

This actually works, but I can’t find a way to combine it with my other filters.

 

There must be a way to delegate filtering of a multi choice / lookup column to SP. 

I’m just missing it!!! All help appreciated.

 

@WarrenBelz  Any ideas?

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @gmbeee ,

You are not missing anything - the Choices workaround you mentioned has some limitations (as you have discovered), but the in filter is simply not Delegable. Filter() will not help here as that simply returns all records with a field matching the first item in the multi-select column. I had a look at a Collection looping through the items, but you still need AddColumns and Split, where both are subject to Delegation limits also.

The best you could do here would be to "pre-filter" both lists to numbers under your delegation limit (maybe the newest 2,000 records) before adding your filter. 

Hi @WarrenBelz 

 

Thank you for the reply.

 

The gallery is subject to several combobox filters. The user filters it accordingly.

 

I’ve gone with a toggle called ‘Large dataset filter’. When checked the toggle sets a variable to true.

 

I have an if statement in the gallery items field. If the toggle is true, I collect all list records into a collection using an ID mirror column to count the records and collect them in batches. 

This give performance a hit. But only when the toggle is checked.

 

By default it’s fault and the gallery is filtered with delegation warnings but prefiltered by date. So no performance issues.

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @gmbeee ,

Yes - @RezaDorrani has a good video on this process and actually refers in part to the pre-filter process I mentioned - I assume you are following this logic. Is this not resolved?

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (1,784)