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sudosaurus
Super User
Super User

Filter gallery text column

I am trying to filter SharePoint gallery in PowerApps.

I have managed to do this for a choice column from my horizontal menu however when trying to use a similar formula for text values, whilst the text values do show in a drop-down control, if I select one of the values, the data is not filtered to that value.

 

This is the formula I am using for my text column.

With({_items: SortByColumns( Filter( Distinct('Colleague Data', Manager), !IsBlank(Result) ), "Result" )}, ForAll(Sequence(CountRows(_items)+1,0), {Result: If(Value=0, "Manager", Last(FirstN(_items, Value)).Result)} ) ) 

 
As you can see I've got text values appearing in a drop-down control, however as mentioned above, when I select one of these, the list is not filtered to that Manager.

sudosaurus_1-1648482446680.png

What am I doing wrong in my formula?

 

Thanks,



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11 REPLIES 11
RandyHayes
Super User
Super User

@sudosaurus 

Your formula is correct.  However, you are mentioning that when you select a person from the list, that your gallery is not filtered.  So, we'd really need to look more at your gallery Items formula and not so much your dropdown Items formula.

 

Also, just as a bonus FYI - you can also write your formula on your Dropdown Items as this:

Ungroup(
    Table({Items: Table({Result: "Manager"})},
          {Items: 
              SortByColumns( 
	          Filter( 
	              Distinct('Colleague Data', Manager), 
	              !IsBlank(Result) 
	          ), 
	          "Result" 
              )
          }
     ),
     "Items"
)

When you are working with a single column result table (which is what you get from Distinct), then the above is also viable.

But, I only mention this for your arsenal of tricks to use...your current formula is fine.

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sudosaurus
Super User
Super User

Hi Randy, this is my gallery items formula:

Sort(
Filter('Colleague Data',
    (IsBlank(Search_textinput_1.Text) || Search_textinput_1.Text in Name & 'Employee ID' & Manager & 'Exec Director' & FormStatus.Value
     ) &&
    (FormStatus_dd.Selected.Result = "Form Status" || FormStatus.Value = FormStatus_dd.Selected.Result) &&
    (FormStatus_dd.Selected.Result = "Form Status" || FormStatus.Value = FormStatus_dd.Selected.Result
     )
),
ID,
Descending
)  

 

For reference the gallery menu looks like this and I also wish to filter the "Exec Director" drop-down.

sudosaurus_0-1648483606288.png

 



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RandyHayes
Super User
Super User

@sudosaurus 

So what is the name of the dropdown you originally stated and what role does it play in your current Gallery Items formula?  I am not seeing anything specific to it.

 

I think what I am confused on is that you originally mentioned a formula that is a formula producing a table, but you stated it was for a Text property.  That made no sense as you cannot use a table as text, so I assumed it a mistake.  So please clarify your goal here.

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@RandyHayes 

The dropdown control is named "FormStatus_dd_" and it is getting the values of plain text from a SharePoint single line of text column as shown in the screenshot above with the names in the dropdown.

 

I cant see any text where I mentioned a table?



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RandyHayes
Super User
Super User

@sudosaurus 

Perhaps there is a misunderstanding of terms...!?

 

You mentioned originally a dropdown control - that implies a table of records as it needs an items property to show values.  That property expects a table.  And, you provided the formula for your Items property which, in fact, is a table of records.

 

You mentioned in the original post about Text.  I am assuming this means that your column in your list is text and that what you are trying to do is to provide a filter for you gallery based on the distinct names in the manager column of your list.  Then, you will filter the gallery based on that value (except when it is "Manager").

 

What is not making sense though is that you have mentioned the name of the dropdown is "FormStatus_dd".  You are currently using this in your formula. It does not appear to reflect what you are putting into the dropdown control.  You are putting a "Manager" item in your list, presumably to act as a default "all" choice.  Yet, your formula shows "Form Status" in it - which seems more relevant to a control names FormStatus!  But your posts up to this point have been focused around manager - and you want to include as well another filtering for Exec Director.  So what does that have to do with FormStatus?  I am confused on the naming here!

Can you clarify?

 

My assumption would be this...that you have a dropdown (let's call it Manager_dd) that has the Items property you mentioned originally.  Then, your Items property for the Gallery would be:

Sort(
    Filter('Colleague Data',
        (IsBlank(Search_textinput_1.Text) || Search_textinput_1.Text in Name & 'Employee ID' & Manager & 'Exec Director' & FormStatus.Value
         ) &&
        (FormStatus_dd.Selected.Result = "Form Status" || FormStatus.Value = FormStatus_dd.Selected.Result) &&
        (Manager_dd.Selected.Result = "Manager" || Manager = Manager_dd.Selected.Result
     )
    ),
    ID, Descending
)  

 

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sudosaurus
Super User
Super User

@RandyHayes 

 

@RandyHayes your assumtion was correct. I must admit my brain is a bit foggy having recently had a bad case of covid! Yes, the dropdown should've read Manger_dd and equally ExecDirector_dd.

 

I have updated my gallery to include your formula and I have added ExecDirector_dd into it:

 

Sort(
    Filter('Colleague Data',
        (IsBlank(Search_textinput_1.Text) || Search_textinput_1.Text in Name & 'Employee ID' & Manager & 'Exec Director' & FormStatus.Value
         ) &&
        (FormStatus_dd.Selected.Result = "Form Status" || FormStatus.Value = FormStatus_dd.Selected.Result) &&
        (Manager_dd.Selected.Result = "Manager" || Manager = Manager_dd.Selected.Result) &&
        (ExecDirector_dd.Selected.Result = "Exec Director" || 'Exec Director' = ExecDirector_dd.Selected.Result
     )
    ),
    ID, Descending
)  

 


If for example, I filter the "Exec Director" column to a specific person, how can I then get the "Manager" column to automatically filter it's values to only show the people that are under that "Exec Director" rather than showing everyone in the filter?

 

Thank you for your help so far 🙂 

 



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RandyHayes
Super User
Super User

@sudosaurus 

Sorry to hear of the covid case, but I am glad you are on the other side of it at least! Now to clear that fog!

 

So, as for the manager column.  Are you stating that if someone chooses the Exec Director, you want the dropdown to only show the people under them?  Or, it sounds like, you are referring to the gallery list...but I would think that if you've filtered by the Exec, then the managers on the records produced would only be relevant to that director!?

 

Then, the next question would be...how are you determining who is under the director?  Is there some other list, or are you planning to rely on the Office 365 direct reports?

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sudosaurus
Super User
Super User

Hi Randy,

 

Fortunately each row in the sharepoint list starts with a staff members name and also contains their manager and their exec director. Therefore, if we filter the list by the Exec Director column, it will show all entries where Bill Gates is the Exec Director. However we'd also like to secondarily filter this by the Manager. At the moment, all Managers are showing in the Manager column and I only wish it to display Managers where the item equals the exec director that is already filtered.

 

Hope that makes better sense?

 

I was wondering, can we also add A-Z filtering with ↑↓ arrows? to the Name, Manager and Exec Director columns so that the people using the app can sort alphabetically?

 

Sorry, if I'm asking too much.

 

Ill pick this up in the morning as its late here in the UK.

 

Thanks again.



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sudosaurus
Super User
Super User

@RandyHayes any thoughts on these?



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