cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
bux123
New Member

Filter gallery where drop down value is contained within sharepointlist field

Hi there,

 

I am trying to add a filter to my gallery which filters by comparing a dropdown value (from a separate excel datasource) to a column in my sharepoint list.

 

The column in the sharepoint list has values delimited by ';' (can be seen below)

bux123_0-1617211326034.png

 

The dropdown value needs to be contained within the field in the sharepoint list, not an exact match. For example, if the dropdown value I select is 'Research', the gallery item for the screenshot above should be returned because 'Research' is contained within the field 'Research;Strategy;' 

 

Table1 is the table of dropdown values

SharepointList is the datasource for my gallery, and where I want to filter 

TagDD is the name of the dropdown 

 

I am mostly working off collections (this is my 'OnVisible' on my main screen). Collectiontag is where I am storing the dropdown values from Table1 and that seems to be working fine and displaying the drop down values on my app:

ClearCollect(collectfiltering, {Result:"All"});
Collect(collectfiltering, Distinct(SharepointList, Application));
ClearCollect(collectfiltersector, {Result:"All"});
Collect(collectfiltersector, Distinct(SharepointList, Sector));
ClearCollect(collecttag, {Result:"All"});
Collect(collecttag, Distinct(Table1, 'Engagement Tags'))

 

Dropdown: 

bux123_1-1617211510381.png

 

The following is the code for my gallery under Items.

All of the filtering and dropdowns etc. are working except the 'TagDD'. First line is to say that if I select the value 'All' from the dropdown, to just display all Gallery items. Then second line is where the issue is - I tried using a split to separate the values within the field in the sharepoint list by their delimiter ';' and then filter if the result of this equals the dropdown value but this isn't working.

 

I want some way to 'Filter if SharepointList column 'Engagement Tags' contains TagDD.Selected.Result' 

Filter(
    If(
    ApplicationDD.Selected.Result = "All" And SectorDD.Selected.Result = "All",SharepointList,
    ApplicationDD.Selected.Result = "All" And SectorDD.Selected.Result <> "All", 
    Filter(SharepointList, Sector = SectorDD.Selected.Result),
    SectorDD.Selected.Result = "All" And ApplicationDD.Selected.Result <> "All", 
    Filter(SharepointList, Application = ApplicationDD.Selected.Result),
    SectorDD.Selected.Result <> "All" And ApplicationDD.Selected.Result <> "All", 
    Filter(SharepointList, Application = ApplicationDD.Selected.Result And Sector = SectorDD.Selected.Result),
//Here is my problem below
    TagDD.Selected.Result = "All", SharepointList,
    TagDD.Selected.Result <> "All", Filter(SharepointList, Split('Engagement Tags',";").Result = TagDD.Selected.Result)
    ),
//This bit works fine
    SearchEM.Text in EP||SearchEM.Text in EM||SearchEM.Text in Client
   )

 

1 ACCEPTED SOLUTION

Accepted Solutions

Update - I realised I am using IF clauses for multiple search drop downs. 

 

I updated these to integrate the 'In' search across all of the IF scenarios and it is now working. Thank you @v-bofeng-msft for you help with the function! 

 

If anyone is interested, the code I have used to get three separate drop downs working using If and including an 'in' search is: 

 

Filter(
    If(
    //All so no filtering
    ApplicationDD.Selected.Result = "All" And SectorDD.Selected.Result = "All" And TagDD.Selected.Result = "All",'Sharepoint List',
    //All Applications, All Tag, Selected Sector
    ApplicationDD.Selected.Result = "All" And TagDD.Selected.Result = "All" And SectorDD.Selected.Result <> "All", 
    Filter('Sharepoint List', Sector = SectorDD.Selected.Result),
    //Selected Application, All Tag, All Sector
    SectorDD.Selected.Result = "All" And TagDD.Selected.Result = "All"  And ApplicationDD.Selected.Result <> "All", 
    Filter('Sharepoint List', Application = ApplicationDD.Selected.Result),
    //All Applications, Selected Tag, All Sector
    SectorDD.Selected.Result = "All" And ApplicationDD.Selected.Result = "All"  And TagDD.Selected.Result <> "All", 
    Filter('Sharepoint List', TagDD.Selected.Result in 'Engagement Tags'),
  //Selected Applications, All Tag, Selected Sector
    ApplicationDD.Selected.Result <> "All" And TagDD.Selected.Result = "All" And SectorDD.Selected.Result <> "All", 
    Filter('Sharepoint List', Application = ApplicationDD.Selected.Result And Sector = SectorDD.Selected.Result),
    //Selected Application, Selected Tag, All Sector
    ApplicationDD.Selected.Result <> "All" And TagDD.Selected.Result <> "All" And SectorDD.Selected.Result = "All", 
    Filter('Sharepoint List', Application = ApplicationDD.Selected.Result And TagDD.Selected.Result in 'Engagement Tags'),
    //All Applications, Selected Tag, Selected Sector
     ApplicationDD.Selected.Result <> "All" And TagDD.Selected.Result <> "All" And SectorDD.Selected.Result = "All", 
    Filter('Sharepoint List', Sector = SectorDD.Selected.Result And TagDD.Selected.Result in 'Engagement Tags'),
  //Selected Applications, Selected Tag, Selected Sector
     ApplicationDD.Selected.Result <> "All" And TagDD.Selected.Result <> "All" And SectorDD.Selected.Result <> "All", 
    Filter('Sharepoint List', Sector = SectorDD.Selected.Result And TagDD.Selected.Result in 'Engagement Tags' And Application = ApplicationDD.Selected.Result)
    ))

 

View solution in original post

6 REPLIES 6
bensh
Regular Visitor

If you're looking for a "contains" or 'wildcard' filter, you may need to use the 'in' qualifier.

Filter if SharepointList column 'Engagement Tags' in TagDD.Selected.Result

 

v-bofeng-msft
Community Support
Community Support

Hi @bux123 :

Could you tell me:

What is TagDD.Selected.Result 's data type?Is it a string?

What is 'Engagement Tags'?Is it a text column?

I assume  TagDD.Selected.Result is a string and 'Engagement Tags' is it a text column.

Please try:

Filter(SharepointList, TagDD.Selected.Result in Split('Engagement Tags',";").Result)

Or 

Filter(SharepointList, TagDD.Selected.Result in 'Engagement Tags')

 Best Regards,

 Bof

Hi @v-bofeng-msft 

 

What is TagDD.Selected.Result 's data type?Is it a string? - yes it's a text string for example 'Strategy' is one of the drop down values

What is 'Engagement Tags'?Is it a text column? - Yes, it's text, for example 'Research;Strategy;' is one of the column values

 

I've tried both of the suggestion you have given but neither are working. It isn't throwing any errors in the function bar, but it just isn't filtering on anything - as you can see here from my application, I've selected to filter on 'Strategy' but it hasn't filtered the first item out. 

 

Any ideas?

Hi @bux123 :

Oh ,It's so wired.It should work. I've made a test:

1.JPG

Could you check the value of TagDD.Selected.Result?For example:

Add a label control and set it's Text property to:

 

TagDD.Selected.Result="Strategy"

 

  • If the result you get is "False", then there is a problem with the value of TagDD.Selected.Result.
  • If the result you get is "True",then set the text property to

 

CountRows(Filter(SharepointList, "Strategy" in 'Engagement Tags'))

 

  • If you get 0, then there is a problem with the 'Engagement Tags 'column
  • If the result you get is greater than 0 ,explain that there is a problem with the logic of your original formula.

Best Regards,

Bof

 

Hi @v-bofeng-msft ,

 

Thank you for your suggestions!

 

I am getting a false with the first one. So it must be my drop down value. I am using a separate list for the dropdown which is an excel table that I have connected through onedrive. It pulls through fine to the collection and displays the values in the dropdown.

 

I've got this in the OnVisible on my main screen

ClearCollect(collecttag, {Result:"All"});
Collect(collecttag, Distinct(Table1_1, Tags))

 

This is the source excel table: 

bux123_0-1617789264128.png

 

Here they are pulling through correctly to the drop down:

bux123_1-1617789404311.png

 

It's even showing the correct result when I hover over it in the function:

bux123_3-1617789687920.png

 

So I'm not sure why it's not working when I try to use the selected value to filter the original sharepoint list?

Update - I realised I am using IF clauses for multiple search drop downs. 

 

I updated these to integrate the 'In' search across all of the IF scenarios and it is now working. Thank you @v-bofeng-msft for you help with the function! 

 

If anyone is interested, the code I have used to get three separate drop downs working using If and including an 'in' search is: 

 

Filter(
    If(
    //All so no filtering
    ApplicationDD.Selected.Result = "All" And SectorDD.Selected.Result = "All" And TagDD.Selected.Result = "All",'Sharepoint List',
    //All Applications, All Tag, Selected Sector
    ApplicationDD.Selected.Result = "All" And TagDD.Selected.Result = "All" And SectorDD.Selected.Result <> "All", 
    Filter('Sharepoint List', Sector = SectorDD.Selected.Result),
    //Selected Application, All Tag, All Sector
    SectorDD.Selected.Result = "All" And TagDD.Selected.Result = "All"  And ApplicationDD.Selected.Result <> "All", 
    Filter('Sharepoint List', Application = ApplicationDD.Selected.Result),
    //All Applications, Selected Tag, All Sector
    SectorDD.Selected.Result = "All" And ApplicationDD.Selected.Result = "All"  And TagDD.Selected.Result <> "All", 
    Filter('Sharepoint List', TagDD.Selected.Result in 'Engagement Tags'),
  //Selected Applications, All Tag, Selected Sector
    ApplicationDD.Selected.Result <> "All" And TagDD.Selected.Result = "All" And SectorDD.Selected.Result <> "All", 
    Filter('Sharepoint List', Application = ApplicationDD.Selected.Result And Sector = SectorDD.Selected.Result),
    //Selected Application, Selected Tag, All Sector
    ApplicationDD.Selected.Result <> "All" And TagDD.Selected.Result <> "All" And SectorDD.Selected.Result = "All", 
    Filter('Sharepoint List', Application = ApplicationDD.Selected.Result And TagDD.Selected.Result in 'Engagement Tags'),
    //All Applications, Selected Tag, Selected Sector
     ApplicationDD.Selected.Result <> "All" And TagDD.Selected.Result <> "All" And SectorDD.Selected.Result = "All", 
    Filter('Sharepoint List', Sector = SectorDD.Selected.Result And TagDD.Selected.Result in 'Engagement Tags'),
  //Selected Applications, Selected Tag, Selected Sector
     ApplicationDD.Selected.Result <> "All" And TagDD.Selected.Result <> "All" And SectorDD.Selected.Result <> "All", 
    Filter('Sharepoint List', Sector = SectorDD.Selected.Result And TagDD.Selected.Result in 'Engagement Tags' And Application = ApplicationDD.Selected.Result)
    ))

 

Helpful resources

Announcements

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip: Community User Groups

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: Community User Groups and YOU Being part of, starting, or leading a User Group can have many great benefits for our community members who want to learn, share, and connect with others who are interested in the Microsoft Power Platform and the low-code revolution.   When you are part of a User Group, you discover amazing connections, learn incredible things, and build your skills. Some User Groups work in the virtual space, but many meet in physical locations, meaning you have several options when it comes to building community with people who are learning and growing together!   Some of the benefits of our Community User Groups are: Network with like-minded peers and product experts, and get in front of potential employers and clients.Learn from industry experts and influencers and make your own solutions more successful.Access exclusive community space, resources, tools, and support from Microsoft.Collaborate on projects, share best practices, and empower each other. These are just a few of the reasons why our community members love their User Groups. Don't wait. Get involved with (or maybe even start) a User Group today--just follow the tips below to get started.For current or new User Group leaders, all the information you need is here: User Group Leader Get Started GuideOnce you've kicked off your User Group, find the resources you need:  Community User Group ExperienceHave questions about our Community User Groups? Let us know! We are here to help you!

Super User of the Month | Ahmed Salih

We're thrilled to announce that Ahmed Salih is our Super User of the Month for April 2024. Ahmed has been one of our most active Super Users this year--in fact, he kicked off the year in our Community with this great video reminder of why being a Super User has been so important to him!   Ahmed is the Senior Power Platform Architect at Saint Jude's Children's Research Hospital in Memphis. He's been a Super User for two seasons and is also a Microsoft MVP! He's celebrating his 3rd year being active in the Community--and he's received more than 500 kudos while authoring nearly 300 solutions. Ahmed's contributions to the Super User in Training program has been invaluable, with his most recent session with SUIT highlighting an incredible amount of best practices and tips that have helped him achieve his success.   Ahmed's infectious enthusiasm and boundless energy are a key reason why so many Community members appreciate how he brings his personality--and expertise--to every interaction. With all the solutions he provides, his willingness to help the Community learn more about Power Platform, and his sheer joy in life, we are pleased to celebrate Ahmed and all his contributions! You can find him in the Community and on LinkedIn. Congratulations, Ahmed--thank you for being a SUPER user!  

Tuesday Tip: Getting Started with Private Messages & Macros

Welcome to TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   This Week's Tip: Private Messaging & Macros in Power Apps Community   Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member!   Our Knowledge Base article about private messaging and macros is the best place to find out more. Check it out today and discover some key tips and tricks when it comes to messages and macros:   Private Messaging: Learn how to enable private messages in your community profile and ensure you’re connected with other community membersMacros Explained: Discover the convenience of macros—prewritten text snippets that save time when posting in forums or sending private messagesCreating Macros: Follow simple steps to create your own macros for efficient communication within the Power Apps CommunityUsage Guide: Understand how to apply macros in posts and private messages, enhancing your interaction with the Community For detailed instructions and more information, visit the full page in your community today:Power Apps: Enabling Private Messaging & How to Use Macros (Power Apps)Power Automate: Enabling Private Messaging & How to Use Macros (Power Automate)  Copilot Studio: Enabling Private Messaging &How to Use Macros (Copilot Studio) Power Pages: Enabling Private Messaging & How to Use Macros (Power Pages)

Top Solution Authors
Top Kudoed Authors
Users online (6,371)