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xCM22x
Regular Visitor

Filtering Gallery based on Text Label contained within Gallery

Hi All,

 

First time poster - attempted to self-solve for ages, have searched forums for solutions, but all without success! Time to reach out for help!  Entry to Moderate level of Powerapps understanding.

 

I'm building a contract management solution for my business.  I have a SP List that contains staff contract information.  The SP List contains entries of type "Contract" and "Staff". The "Contract" entries lists (amongst other fields) the Contract Number and the number of hours that contract is funded per week (i.e. 40 hours per week).  The "Staff" entries list (amongst other fields) the Staff Name, contract number and hours worked per week.  My Powerapp uses the dataset as an Oracle.

 

Multiple staff can be assigned to the same Position number.  i.e.:

Contract 1:  40 hours per week

Staff A:  20 hours per week in Contract 1

Staff B:  10 hours per week in Contract 1

Leaving 10 hours vacant per week in Contract 1

 

In Powerapps, I have a Gallery that lists all Contract numbers, total funded hours, total hours currently filled (through sum(filter functionality due to multiple staff filling one contract) and then a calculated "Vacant Hours" text label.  I am trying to filter on button select to only Contract numbers with Vacant Hours > 0.

 

Have tried referencing the label directly without success (creates circular reference), tried calculating the "Vacant Hours" field in the Gallery Filter, tried a separate dummy gallery containing Contract numbers and Vacant Hours to reference but can't get anything to work..

 

Please help!  Can provide variables as needed.  Simple screenshot below for additional context.

 

Many thanks in advance to everyone!

8 REPLIES 8
JR-BejeweledOne
Super User
Super User

Please share your current filter formula for your gallery.



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Hi BejewledOne,

 

My current Filter Formula is:

 

Filter([@' FTE Manager'],'Entry Type'.Value = "Position", Search_Position.Text in 'Position Number')

 

I have tried:

Filter([@'FTE Manager'],'Entry Type'.Value = "Position", Search_Position.Text in 'Position Number',(Sum(Filter('FTE Manager','Position Number' = ThisRecord.'Position Number','Entry Type'.Value  = "Position"),FTE) - Sum(Filter('FTE Manager','Position Number' = ThisRecord.'Position Number','Entry Type'.Value  = "Staff", Status.Value = "Active"),FTE)) > 0)

 

And:

 

Filter([@’FTE Manager'],'Entry Type'.Value = "Position", Search_Position.Text in 'Position Number', Value(Gallery.AllItems.Vacant_FTE) > 0 )

 

Both without success..

JR-BejeweledOne
Super User
Super User

Try this.   You can't reference the gallery as you are filtering on the gallery.  So you want to reference the label.,  It shouldn't give you an error.

 

 

Filter([@’FTE Manager'],'Entry Type'.Value = "Position", Search_Position.Text in 'Position Number', Value(Vacant_FTE) > 0 )

 

 

You indicate you want to do this on a button press.   So you will have to have some sort of If or Switch to differentiate between the two.   A context variable would be great for this.

 

On your button press, UpdateContext({ cvSortOnVacant: !cvSortOnVacant }), you will need to set it as false to start with.  OnVisible of the screen is a great place to do this.  This formula will set the variable to the opposite value.  If it's true it will be set to false and if false it will be set to true.  This allows it to be turned off by clicking the button a second time.  Or you could use an icon.  There are some great ones for sorting.

 

Then I would use a switch.

 

Switch(
   cvSortOnVacant,
   false,
   Filter([@’FTE Manager'],'Entry Type'.Value = "Position", Search_Position.Text in 'Position Number'),
   
   true,
   Filter([@’FTE Manager'],'Entry Type'.Value = "Position", Search_Position.Text in 'Position Number', Value(Vacant_FTE) > 0 )
)

 

 



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Many Thanks!  However I am still received a circular reference error.

 

The text property of the Vacant_FTE text label is as below:

 

Sum(Filter('FTE Manager','Position Number' = ThisItem.'Position Number','Entry Type'.Value  = "Position"),FTE) - Sum(Filter('FTE Manager','Position Number' = ThisItem.'Position Number','Entry Type'.Value  = "Staff", Status.Value = "Active"),FTE)

 And my Gallery Item formula is:

Filter([@'FTE Manager'],'Entry Type'.Value = "Position", Search_Position.Text in 'Position Number', Value(Vacant_FTE) > 0 )
JR-BejeweledOne
Super User
Super User

Is Vacant_FTE in the gallery?



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xCM22x
Regular Visitor

Yes, Vacant_FTE is a Text Label contained within the Gallery.

Are you receiving the circular reference error on Vacant_FTE or in the Gallery Items formula? 



If you like this post, give it a Thumbs up. If it answered your question, Mark it as a Solution to enable other users find it.

On the Gallery Items formula.

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