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Anonymous
Not applicable

Filtering Gallery by Drop Down

I am trying to set a filter to show a Managers Direct reports in a gallery view. I have the Drop down set as the following... (Which works)

DD.Items =Sort(GroupBy(DirectReports.DisplayName,"DisplayName","DistinctDisplayName"),DisplayName,SortOrder.Ascending)

 

and the Gallery set to... (Doesn't work)

Items= Filter(DirectReports,Office365Users.Manager(DisplayName) = FilterTextBox.Selected.Value)

 

How do i get the Gallery to populate this information?

13 REPLIES 13
TimRohr
Solution Sage
Solution Sage

I'm guessing there is a reason you aren't doing this with the DirectReports functionality of the Office365 connector. If you have to work with a datasource named "DirectReports", then read on...

 

The logical comparison in your Items formula for the Gallery has to reference a field from DirectReports on one side, and the dropdown value on the other.

 

Right now you're referencing the Office connector on the left. (And your right side is... not only a "textbox", but doesn't match the DD designation of your first formula example... but I'm trusting that name matches your dropdown...)

 

 

There should be a field in your DirectReports datasource that represents the Manager for any given Employee record. That's the field you want to put in the left side of the comparison (DirectReports.theManagerField).

 

Post back if you still need help...

Anonymous
Not applicable

I wasnt using the connector because i couldnt find a valid solution using it. I tried the following formula but the .Text = is causing an error.

 

Filter(DirectReports,Office365Users.Manager(DisplayName).text = FilterTextBox.Selected.Value)

What is your DirectReports datasource (SharePoint List, Collection, Entity, etc.)? And what fields are in it? You're going to have to reference one of them.

 

Look at it this way:

If DirectReports has a field of "ManagerName"... and...

If your dropdown is named "ManagerPicker"... then...

 

...your formula for the Gallery's Items would be:

 

Filter(DirectReports, ManagerName = ManagerPicker.Selected.Value)

v-xida-msft
Community Support
Community Support

Hi @Anonymous,

Could you please share a bit more about your DirectReports data source?

Is there some error message with the Filter formula within the Items property of your Gallery? Could you please share a bit more about it?

Based on the Filter formula that you provided, I think there is something wrong with the Office365Users.Manager() function. The Office365Users.Manager() function is required to provide a User principal name or a email address as argument (as screenshot below), but you provided a DisplayName.13.JPG

In addition, the Office365Users.Manager() function would return a Table value, but the FilterTextBox.Selected.Value formula just return a text value, we could not compare a Table value with a Text value using "=" operator.

I assume that there is a Email column in your DirectReports data source, please modify the Filter formula within the Items property of the Gallery as below:

 

Filter(
DirectReports,
Office365Users.Manager(Email).DisplayName = FilterTextBox.Selected.Value
)

 

Best regards,

Kris

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

Right now its set to a specific user but yet when i roll this out it will pull their email. Which i will replace with "MyEmail" so the user can pull their information.  

 

On start of the application it collects this... 

ClearCollect(DirectReports, Office365Users.DirectReports("User.email@blah.com"));
Clear(InDirectReports);ForAll(DirectReports, Collect(InDirectReports, Office365Users.DirectReports(Mail)));
Clear(InDirectReports);
ForAll(Office365Users.DirectReports("User.email@blah.com"),
Collect(InDirectReports, Office365Users.DirectReports(Mail)));

AddColumns(DirectReports,"Manager",Office365Users.Manager(DisplayName));

 

It did take me a while but I realized I had to set the Id instead of the Persons name.

 

For Director I use:

 

Items = Sort(GroupBy(DirectReports.DisplayName ,"DisplayName","DistinctDisplayName"),DisplayName,SortOrder.Ascending)

 

For Manager I use:

Items = Sort(Filter(InDirectReports, Office365Users.Manager(Id).DisplayName = ManagerPicker.Selected.Value),DisplayName,Ascending)

 

Anonymous
Not applicable

Forgot to attach this here is what I see on my screen

 

Your post raises more questions...

(1) What is the workflow of this? I ask because you talk about doing a Collect() at the start of the application, but then you have a dropdown for the Manager... which makes me think that everytime you pick a new manager you would be changing the collection of DirectReports using a ClearCollect.

 

(2) Speaking of ClearCollect, why are you:

...clearing InDirectReports

...collecting InDirectReports

...clearing InDirectReports

...collecting inDirectReports

 

Why twice?

 

(3) Also, if you have a collection of a manager's direct reports in DirectReports why do you have to filter that to be the Manager's direct reports? Isnt' that redundant? It seems, based on what little I can glean of your structure, that the whole reason to have a DirectReports collection as the datasource for the gallery (rather than the Office365Users.DirectReports(...) table) is be because of how you add the Manager's name as another column. Still, though, you have the subset of the Manager's direct reports already in the collection, so why the filter?

Anonymous
Not applicable

Yeah this was actually a followup question for another i had last week. I updated my formula see below and this is what pulls Direct Reports and indirect Reports. I realized I had some edits in the formula (see third Responce) and thats why i have ClearCollect Duplicated.

 

1) 3) This whole page is for a manager view seeing stats on their teams and so forth.. Based off what my management needs, they want to see this from a Sr Management View. Right now the email is set to a my VP so i can edit that view. Based off my company hierarchy we have 4-5 levels i will pull in for my app. EVP --> SVP--> Director ---> Manager ---> Rep. At each level the manager or higher would need to see the Rep. So the current view for the SVP shows directors and Managers.  The VP will need to be able to be able to select the Director and Manager to see the stats.  

 

 

2) The formula below is what was sent to my from the PowerCommunity as i am still new to powerapps I am still learning.

 

On Start

ClearCollect(DirectReports, Office365Users.DirectReports("CompanyEmail@Email.com"));
Clear(InDirectReports);ForAll(DirectReports, Collect(InDirectReports, Office365Users.DirectReports(Mail)));
ForAll(Office365Users.DirectReports("CompanyEmail@Email.com"),

   Collect(InDirectReports, Office365Users.DirectReports(Mail)));

 

3) 

OK, so... first thing, AddColumns() doesn't permanently modify your Collection unless you use it at the time of Collection. That means that for the code the way you had it written, you wouldn't have arrived at a point where you had a "Manager" column as a part of your collection. To use AddColumns() at the time of collection, try this syntax:

 

ClearCollect(DirectReports, AddColumns(Office365Users.DirectReports("CompanyEmail@Email.com"),"Field Name in Collection", myDataToStore))

So if your Manager dropdown was named "ManagerPicker", and you wanted to add the ID of the Manager to the DirectReports collection in a field named "Manager", you would say:

(DirectReports, AddColumns(Office365Users.DirectReports("CompanyEmail@Email.com"),"Manager", ManagerPicker.Selected.Id))

 

Now you can use that in any Filtering you want... though I still don't see why you'd need to filter the results. The would GET filtered at the moment the DirectReports collection was created... wouldn't they?

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