cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Backbeat
Regular Visitor

Gallery TemplateFill If Statement using Sharepoint List Values

I am using an IF Statement to hightlight Gallery Items (source SharePoint List)

     1) Fill LightBlue if Selected:   If(ThisItem.IsSelected, LightBlue)

     2) Fill LightGray based on conditional values (text) from a 2nd sharepoint List

 

I hard coded the values I wanted to pick up from the 2nd list in the If Statement and it works fine.   If (field = "abc", lightGray, field = "def", LightGray, thisitem.isselected, LightBlue)

 

In this case this is mimicing if I had found 2 records in List2 filtered by user in the list with the target field having values "abc" in the column on one record and "def" in a 2nd record.   

 

There are approx 20 Items in the gallery (from SP List 1), and we might have say 2-6 of the items in the gallery1 for a user also on the sharepoint list 2. 

 

The Items on the gallery come from sharepoint list 1 (20 Items).   

On sharepoint list2 we a column for the user  and another column for the target field  we want to use conditionly in the If statement in the Template Fill, so we can show the matching items found in list 2 in LightGray.   The SP List 2 would have records for number of users, it would filter for the user logged in and capture all of the values for the that we wanted to find matching on List1.

 

How should I incorporate the Sharepoint List column values instead of hard coding the values in the formula?    

 

Lookup, Switch, Filter, Collect ???  I am a newbie, so looking for some guidance.

3 ACCEPTED SOLUTIONS

Accepted Solutions

@Backbeat
From your most recent post I understand there is a single gallery and you want to highlight in LightGray when one or more matches are found for the current item’s CoEGuid in ‘SharePointList2’. Put this code in your TemplateFill:

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, ThisItem.IsSelected,LightBlue)

Of course, you could do this for all your join fields including email and SAPID.

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, CountIf(SharePointList2,email=ThisItem.email)>0,LightGray, CountIf(SharePointList2,SAPID=ThisItem.SAPID)>0,LightGray, ThisItem.IsSelected,LightBlue)

I am assuming here that the matching column names are the same in SharepointList1 and SharepointList2. You’ll need to make some slight changes to the ThisItem references if they are different.

Let me know if it works. I am typing from a phone so unfortunately I could not format this post very neatly 🙂

—-
Please Accept as Solution if this post answered your question so others may find it more quickly. If you found this post helpful consider giving it a Thumbs Up.


View solution in original post

@mdevaney 

 

That worked, amazing.   I am just getting in how to use the functions and that would taken me a long to find and stumble onto.  Worked perfectly, and finding this solution and forum


@mdevaney wrote:
@Backbeat
From your most recent post I understand there is a single gallery and you want to highlight in LightGray when one or more matches are found for the current item’s CoEGuid in ‘SharePointList2’. Put this code in your TemplateFill:

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, ThisItem.IsSelected,LightBlue)

Of course, you could do this for all your join fields including email and SAPID.

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, CountIf(SharePointList2,email=ThisItem.email)>0,LightGray, CountIf(SharePointList2,SAPID=ThisItem.SAPID)>0,LightGray, ThisItem.IsSelected,LightBlue)

I am assuming here that the matching column names are the same in SharepointList1 and SharepointList2. You’ll need to make some slight changes to the ThisItem references if they are different.

Let me know if it works. I am typing from a phone so unfortunately I could not format this post very neatly 🙂

—-
Please Accept as Solution if this post answered your question so others may find it more quickly. If you found this post helpful consider giving it a Thumbs Up.




is just a wonderful first step on my journey 🙂 .

View solution in original post

@Backbeat 

My read of your issue is you only want to show an item when IsDirty equals no.  Here's your original code.

 

If(
CountIf(Filter(CoEJoins,HCLEmail=User().Email),CoEGuid=ThisItem.CoEGuid)>0,
LightGray,
ThisItem.IsSelected,
LightBlue
)

 

I would make the following change assuming IsDirty is a column in CoEJoins

 

If(
CountIf(Filter(CoEJoins,HCLEmail=User().Email,IsDirty=false),CoEGuid=ThisItem.CoEGuid)>0,
LightGray,
ThisItem.IsSelected,
LightBlue
)

 

---
Please click "Accept as Solution" if my response helped to solve your issue so that others may find it more quickly. If your thought the post was helpful please give it a "Thumbs Up."

View solution in original post

8 REPLIES 8
mdevaney
Super User
Super User

@Backbeat 

I want to make sure I understand the scenario so I am going to restate it in my own words.  You didn't give any column names so I am going to make them up.

 

There are 2 galleries with the following behaviour:

  • Gallery1 - the user clicks on a gallery item to control the output of Gallery2.  Columns there is one column named [Category]
  • Gallery2 - rows matching the selection in Gallery1 are highlighted in LightGray.  this gallery is filtered for the user logged in. There are 3 columns named [Item, Category, User Email]

 

Input the following code in the TemplateFill property of Gallery2 to highlight all records having the same Category as the selected record in Gallery1.

 

If(ThisItem.Category=Gallery1.Selected.Category,LightGray,White)

 

Your second requirement was to filter Gallery2 by the current user.  You can obtain the email of the current User with the function below assuming they are logged into O365.

 

User().Email

 

Put this code in the Items property of Gallery2 to show only records for the current user.  This assumes you have a column named Email in your SPList2

 

Filter(SPList2,Email=User().Email)

 

If you apply the methods from this example you should be able to get the desired result in your own galleries.  Best of luck! 

 

---
Please click "Accept as Solution" if my response helped to solve your issue so that others may find it more quickly. If your thought the post was helpful please give it a "Thumbs Up."

The scenario is a little different, I did not explain it well.

There is only 1 gallery ( Source : Sharepoint list1 = COEs) that has 20 items and I have two different colors in play in the gallery.   Gray if I find a match on the 2nd sharepoint list (Sharepoint List2 = Joins), and Blue if selected:

 

Hardcoding the the two matches I used this formula for TemplateFill and I it renders as we want.

If(CoEGuid = "abc",LightGray,CoEGuid = "def",LightGray, ThisItem.IsSelected,LightBlue)

 

 

In the Join Sharepoint2 List Joins there are Columns for 

Name, COE Guid (to match on), email, SAPID

 

In order to get the CoEGuid to match from the Joins Sharepoint List we want to filter for the user (we have variables for email and SAPID to match on) and collect the CoEGuids to hightlight in the gallery.  In this scenario I found two matches out of gallery to highlight in Gray.   For another user there could none to twenty matches depending on the data in Sharepoint List 2.

 

@Backbeat
From your most recent post I understand there is a single gallery and you want to highlight in LightGray when one or more matches are found for the current item’s CoEGuid in ‘SharePointList2’. Put this code in your TemplateFill:

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, ThisItem.IsSelected,LightBlue)

Of course, you could do this for all your join fields including email and SAPID.

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, CountIf(SharePointList2,email=ThisItem.email)>0,LightGray, CountIf(SharePointList2,SAPID=ThisItem.SAPID)>0,LightGray, ThisItem.IsSelected,LightBlue)

I am assuming here that the matching column names are the same in SharepointList1 and SharepointList2. You’ll need to make some slight changes to the ThisItem references if they are different.

Let me know if it works. I am typing from a phone so unfortunately I could not format this post very neatly 🙂

—-
Please Accept as Solution if this post answered your question so others may find it more quickly. If you found this post helpful consider giving it a Thumbs Up.


@mdevaney 

 

That worked, amazing.   I am just getting in how to use the functions and that would taken me a long to find and stumble onto.  Worked perfectly, and finding this solution and forum


@mdevaney wrote:
@Backbeat
From your most recent post I understand there is a single gallery and you want to highlight in LightGray when one or more matches are found for the current item’s CoEGuid in ‘SharePointList2’. Put this code in your TemplateFill:

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, ThisItem.IsSelected,LightBlue)

Of course, you could do this for all your join fields including email and SAPID.

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, CountIf(SharePointList2,email=ThisItem.email)>0,LightGray, CountIf(SharePointList2,SAPID=ThisItem.SAPID)>0,LightGray, ThisItem.IsSelected,LightBlue)

I am assuming here that the matching column names are the same in SharepointList1 and SharepointList2. You’ll need to make some slight changes to the ThisItem references if they are different.

Let me know if it works. I am typing from a phone so unfortunately I could not format this post very neatly 🙂

—-
Please Accept as Solution if this post answered your question so others may find it more quickly. If you found this post helpful consider giving it a Thumbs Up.




is just a wonderful first step on my journey 🙂 .

There is a part 2 :).

 

In the Join list there will be records from other users, can I incorporate another condition to filter the Join records by matching on text values such as email or Unique ID?

 

Here is the formula that is working now.

 

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, ThisItem.IsSelected,LightBlue)

 

This shades the item in the gal gray when the item CoEguid is found in a record in Join SP list.   

 

I want an additional condition to only Countif user email, name, or id is a match.  So the user only see items shaded associated to him.

@Backbeat 

Hello again, I'm back for round 2 Cat Tongue

 

From reading your latest message I understand that now you would only like to show the current user's records in the Gallery instead of all records for all users.  Any rules we created to highlight the data should remain the same.  Doing this will be no problem at all!

 

First, we must select a unique identifier for the User.  I like to use the user's email because there is a very simple function we can use to obtain it from PowerApps and because there can only be one user per email.

 

User().Email

 

Go to your Gallery2 and change the Items property to the following code.  This assumes your SharepointList2 has a single-line text column named email.

 

Filter(SharepointList2,email=User().Email)

 

Now your gallery will only be showing only records for the current user.  Easy peasy!

 

---
Please click "Accept as Solution" if my response helped to solve your issue so that others may find it more quickly. If your thought the post was helpful please give it a "Thumbs Up."

@mdevaney 

If(CountIf(Filter(CoEJoins,HCLEmail=User().Email),CoEGuid=ThisItem.CoEGuid)>0,LightGray,ThisItem.IsSelected,LightBlue)

 

Worked :), but I nested the user conditional within the FillTemplate as I only have the one gallery.

 

If(CountIf(Filter(CoEJoins,HCLEmail=User().Email),CoEGuid=ThisItem.CoEGuid)>0,LightGray,ThisItem.IsSelected,LightBlue)

 

There is a part 3 🙂

 

In the Joins Sharepoint List where we pick up which item to highlight, and filter by current user email... (so sweet),  there is an additional field to filter by.   This is not a text field currently, it is a Yes / No binary choice field.    The attribute is IsDirty, and if IsDirty = No I want to consider the record.   If IsDirty is set to yes, we will filter it out like we did on the other user records.

 

I assume we will put this filter condition within this statement, and since its not text, we may have to handle it differently?

Thanks so much, you really are giving me a leg up in my first efforts.

@Backbeat 

My read of your issue is you only want to show an item when IsDirty equals no.  Here's your original code.

 

If(
CountIf(Filter(CoEJoins,HCLEmail=User().Email),CoEGuid=ThisItem.CoEGuid)>0,
LightGray,
ThisItem.IsSelected,
LightBlue
)

 

I would make the following change assuming IsDirty is a column in CoEJoins

 

If(
CountIf(Filter(CoEJoins,HCLEmail=User().Email,IsDirty=false),CoEGuid=ThisItem.CoEGuid)>0,
LightGray,
ThisItem.IsSelected,
LightBlue
)

 

---
Please click "Accept as Solution" if my response helped to solve your issue so that others may find it more quickly. If your thought the post was helpful please give it a "Thumbs Up."

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!    Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Top Solution Authors
Top Kudoed Authors
Users online (7,432)