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Lefty
Power Participant
Power Participant

Gallery filtering issues

Hi,

 

I have a gallery where I am trying to display only items where users are reviewers or if the user is the person who raised the item. It appears all the items are visible to all users, and I cannot figure out from my code why, on my items property of my gallery I have:

 

 

Sort(
    Filter(
        List,
        (
        'Created By'.Email = vUser ||
        LineManager.Email = vUser ||
        Approver1.Value = vUser ||
        Approver12.Email = vUser ||    
        Approver13.Email = vUser ||
        "Email1" = vUser ||
        "Email2" = vUser ||
        "Email3" = vUser ||
        Lower("Email4") = Lower(vUser) ||
        vUser = "Email5" ||
        CurrentUser.Email in MyMngr.MyUser 
    ) 
    
    &&


    StartsWith(
        YourName.DisplayName,tbSearchInput.Text)
        Or StartsWith(RefNumber,Trim(tbSearchInput.Text)) 
   ),
   

  ID,
  Descending
)

 

I would expect the above code to display items to only those users who are named in any of the above values or any user in the MyMngr table which I have set at App startup, but all items are visible to all users. regardless of the above.... any ideas?

 

Thanks

 

1 ACCEPTED SOLUTION

Accepted Solutions
iAm_ManCat
Most Valuable Professional
Most Valuable Professional

Ok thanks for confirming, the reason I ask is that if it evaluates to true then none of the other || filters will apply.

 

So, need to ask about MyMngr as well, as if CurrentUser and MyMngr are not a direct part of the List, then filtering by it will show all items

 

It works out to this:

 

Sort(
    Filter(
        List,
        (
           (   'Created By'.Email = vUser ||
                LineManager.Email = vUser ||
                Approver1.Value = vUser ||
                Approver12.Email = vUser ||    
                Approver13.Email = vUser ||
                "Email1" = vUser ||
                "Email2" = vUser ||
                "Email3" = vUser ||
                Lower("Email4") = Lower(vUser) ||
                vUser = "Email5"
            )
            ||
            CurrentUser.Email in MyMngr.MyUser 
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

Which then basically becomes

 

Sort(
    Filter(
        List,
        (
           (  
             These conditions
            )
            ||
            true/false
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

So that whole initial filter part then basically becomes true/false, rather than filtering:

 

Sort(
    Filter(
        List,
        (
            true/false
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

So I think you can try removing that for the moment and we can look at how you want to filter that part once we've got the rest of it working. Additionally, you can help your filter search via the textbox, by not filtering if the length of the text in the search textbox is zero 🙂

 

So it becomes (temporarily):

Sort(
    Filter(
        List,
        (
           'Created By'.Email = vUser ||
           LineManager.Email = vUser ||
           Approver1.Value = vUser ||
           Approver12.Email = vUser ||    
           Approver13.Email = vUser ||
           "Email1" = vUser ||
           "Email2" = vUser ||
           "Email3" = vUser ||
           Lower("Email4") = Lower(vUser) ||
           vUser = "Email5"
        ) 
    
        &&
        (
           Len(tbSearchInput.Text)=0
           ||
           (
              StartsWith(YourName.DisplayName,tbSearchInput.Text)
              ||
              StartsWith(RefNumber,Trim(tbSearchInput.Text))
           ) 
        )
   ),

  ID,
  Descending
)

 

Could you try that and then let me know if its filtering correctly, then once we have that working we can discuss the MyMngr situation and get that incorporated into the filter 🙂

 

Cheers,

Sancho

 


@iAm_ManCat
My blog


Please 'Mark as Solution' if someone's post answered your question and always 'Thumbs Up' the posts you like or that helped you!


Thanks!
You and everyone else in the community make it the awesome and welcoming place it is, keep your questions coming and make sure to 'like' anything that makes you 'Appy
Sancho Harker, MVP


View solution in original post

13 REPLIES 13
iAm_ManCat
Most Valuable Professional
Most Valuable Professional

Hi @Lefty 

 

Is CurrentUser one of the fields in your datasource or is it something you've set inside the App?


@iAm_ManCat
My blog


Please 'Mark as Solution' if someone's post answered your question and always 'Thumbs Up' the posts you like or that helped you!


Thanks!
You and everyone else in the community make it the awesome and welcoming place it is, keep your questions coming and make sure to 'like' anything that makes you 'Appy
Sancho Harker, MVP


Lefty
Power Participant
Power Participant

Hi @iAm_ManCat 

It's set up in my app, I needed to pull full names and other info, so I set it on app on start

iAm_ManCat
Most Valuable Professional
Most Valuable Professional

Ok thanks for confirming, the reason I ask is that if it evaluates to true then none of the other || filters will apply.

 

So, need to ask about MyMngr as well, as if CurrentUser and MyMngr are not a direct part of the List, then filtering by it will show all items

 

It works out to this:

 

Sort(
    Filter(
        List,
        (
           (   'Created By'.Email = vUser ||
                LineManager.Email = vUser ||
                Approver1.Value = vUser ||
                Approver12.Email = vUser ||    
                Approver13.Email = vUser ||
                "Email1" = vUser ||
                "Email2" = vUser ||
                "Email3" = vUser ||
                Lower("Email4") = Lower(vUser) ||
                vUser = "Email5"
            )
            ||
            CurrentUser.Email in MyMngr.MyUser 
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

Which then basically becomes

 

Sort(
    Filter(
        List,
        (
           (  
             These conditions
            )
            ||
            true/false
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

So that whole initial filter part then basically becomes true/false, rather than filtering:

 

Sort(
    Filter(
        List,
        (
            true/false
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

So I think you can try removing that for the moment and we can look at how you want to filter that part once we've got the rest of it working. Additionally, you can help your filter search via the textbox, by not filtering if the length of the text in the search textbox is zero 🙂

 

So it becomes (temporarily):

Sort(
    Filter(
        List,
        (
           'Created By'.Email = vUser ||
           LineManager.Email = vUser ||
           Approver1.Value = vUser ||
           Approver12.Email = vUser ||    
           Approver13.Email = vUser ||
           "Email1" = vUser ||
           "Email2" = vUser ||
           "Email3" = vUser ||
           Lower("Email4") = Lower(vUser) ||
           vUser = "Email5"
        ) 
    
        &&
        (
           Len(tbSearchInput.Text)=0
           ||
           (
              StartsWith(YourName.DisplayName,tbSearchInput.Text)
              ||
              StartsWith(RefNumber,Trim(tbSearchInput.Text))
           ) 
        )
   ),

  ID,
  Descending
)

 

Could you try that and then let me know if its filtering correctly, then once we have that working we can discuss the MyMngr situation and get that incorporated into the filter 🙂

 

Cheers,

Sancho

 


@iAm_ManCat
My blog


Please 'Mark as Solution' if someone's post answered your question and always 'Thumbs Up' the posts you like or that helped you!


Thanks!
You and everyone else in the community make it the awesome and welcoming place it is, keep your questions coming and make sure to 'like' anything that makes you 'Appy
Sancho Harker, MVP


Lefty
Power Participant
Power Participant

Hi @iAm_ManCat 

 

Thanks so much for explaining, as always a life saver!

It sort of makes sense to me, I've removed the CurrentUser.Email in MyMngr and placed it in an or condition outside of the filter, and added the Len function too, thanks for the extra tip.

 

I've added some test data to see if my test account sees this and now it only displays the 1 record the account is a reviewer for (really difficult to test this as its a live app).

When I add my test account to the table of users in MyMngr, it then shows all records to that test account.

I think this is working as expected now, do you think there is still an issue, as per your comment about incorporating MyMngr later on into the filter or do you think as per your suggestion of placing it outside of the filter like so it is ok:

 

Sort(
    Filter(
        List,
        (
        'Created By'.Email = vUser ||
        LineManager.Email = vUser ||
        Approver1.Value = vUser ||
        Approver12.Email = vUser ||    
        Approver13.Email = vUser ||
        "Email1" = vUser ||
        "Email2" = vUser ||
        "Email3" = vUser ||
        Lower("Email4") = Lower(vUser) ||
        vUser = "Email5" ||
       // CurrentUser.Email in MyMngr.MyUser 
    ) 
	
	|| CurrentUser.Email in MyMngr.MyUser 
    
    &&
      (
           Len(tbSearchInput.Text)=0 //not filtering if the length of the text in the search textbox is zero 
           ||
           (
              StartsWith(YourName.DisplayName,tbSearchInput.Text)
              ||
              StartsWith(RefNumber,Trim(tbSearchInput.Text))
           ) 
        )
   ),

  ID,
  Descending
)

  

iAm_ManCat
Most Valuable Professional
Most Valuable Professional

Hey @Lefty,

 

If its performing as you expect then it's probably ok. Glad we managed to get it sorted!

 

In terms of the 'its a live App' issue - I can provide a helpful suggestion on that - What I sometimes do is add a column to all datasources called "DevData" thats a boolean true/false. Then when you set up the App/flows, you have different paths/outputs depending on whether the data entered has DevData=true. Anyway, its just a suggestion that you might find useful, not a requirement 🙂

 

Cheers,

Sancho


@iAm_ManCat
My blog


Please 'Mark as Solution' if someone's post answered your question and always 'Thumbs Up' the posts you like or that helped you!


Thanks!
You and everyone else in the community make it the awesome and welcoming place it is, keep your questions coming and make sure to 'like' anything that makes you 'Appy
Sancho Harker, MVP


Lefty
Power Participant
Power Participant

Thanks @iAm_ManCat 

Just waiting on 1 user to respond as they have the most records where they are stated as a reviewer, but I think we are good.


I'll give your DevData column a try to see how it works out for me. I will make your previous response as an answer, but may reach out if I need further help, if that is ok?

Lefty
Power Participant
Power Participant

Hello @iAm_ManCat 

 

I have noticed my search is not working for all users. It is only working for users who are in MyMngr.MyUser 

 

Any ideas why this would not be working please?

 

Thanks

 

iAm_ManCat
Most Valuable Professional
Most Valuable Professional

Yeah, I think the placement of the MyManager query may be why - is it that you want it to show all records if the user is in MyMngr? If yes, then maybe we need to put it back where it was in the beginning - the search part should now only work when searching

 

Sort(
    Filter(
        List,
        (
        'Created By'.Email = vUser ||
        LineManager.Email = vUser ||
        Approver1.Value = vUser ||
        Approver12.Email = vUser ||    
        Approver13.Email = vUser ||
        "Email1" = vUser ||
        "Email2" = vUser ||
        "Email3" = vUser ||
        Lower("Email4") = Lower(vUser) ||
        vUser = "Email5"
        //putting this back in here, it will override all of the above if its true
        || CurrentUser.Email in MyMngr.MyUser 
        ) 
        &&
        (
            Len(tbSearchInput.Text)=0 //not filtering if the length of the text in the search textbox is zero 
            ||
            (
                StartsWith(YourName.DisplayName,tbSearchInput.Text)
                ||
                StartsWith(RefNumber,Trim(tbSearchInput.Text))
            ) 
        )
   ),

  ID,
  Descending
)

 


@iAm_ManCat
My blog


Please 'Mark as Solution' if someone's post answered your question and always 'Thumbs Up' the posts you like or that helped you!


Thanks!
You and everyone else in the community make it the awesome and welcoming place it is, keep your questions coming and make sure to 'like' anything that makes you 'Appy
Sancho Harker, MVP


Hi Yes, if the user is in MyMngr then they should see all the records.... putting it back in the first filter would then put me in the same situation I was with when you helped me I assume, as it will show all records for all users, or have I missed a trick 

 

Thanks

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It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   This Week's Topic: How to Become a Community Blog Author We want YOU to be part of the community blog! Sharing your knowledge of Power Platform is an essential part of our community! Here's why:   It helps create a vibrant and dynamic community of makers who can learn from each other’s experiences and insights.It provides a platform for collaboration and innovation, where members can share their ideas and work together to develop new solutions.It helps promote Power Platform by showcasing its capabilities and real-world applications.It helps build trust and credibility in the community because you are providing valuable information and resources your fellow community members can use to improve their skills and knowledge. By sharing your knowledge of Power Platform in the community blog, you help us create a more engaged and informed community, better equipped to tackle complex challenges. To get started with blogging across the Power Platform communities, please visit the following links:   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studios: https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Community/bg-p/PVACommunityBlogPower Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for a button like the one below on the right rail of your community blog, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!  

June 2024 Community Newsletter

It's time for the June Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovus Fubar AmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankifernandosilvaragavanrajanBCBuizerExpiscornovusrenatoromaoLucas001timlAlexEncodianViswavEmadBeshaiDBO_DVDeenujiUmiantaChrist0fGochixVishnuReddy1997citron-trucmandelaVishalJhaverieetuRoboJohanTprathyooanandm08VictorIvanidzenicoxrfm1964shashankbhidepaulbeck1 rpaa   LATEST NEWS Summer of Solutions 2024 The Summer of Solutions challenge kicked off this month - an amazing Microsoft Community initiative to win free tickets to the Power Platform Community Conferencethis September in Las Vegas. The challenge is NOW OPEN to all #PowerPlatform community members and will consist of four weekly entry periods until July 14th, 2024. Click the image below to find out more on how you can win free tickets to #PPCC24 by entering the Summer of Solutions TODAY!   Microsoft Customer Stories We're constantly working with an array of great businesses across the globe to assist them in taking advantage of the latest business applications technology. If you'd like to find out more about their low code journeys, click the image below to view our playlist of Customer Stories to discover how Accenture, Lumen Technologies, Cineplex, and many more, are streamlining their business processes with Microsoft Power Platform.     Microsoft Leap Program Have you heard of Microsoft Leap - a global program designed to recruit, develop, and upskill unconventional talent for careers in the tech space. Microsoft Leap organizes a number of pathways into the industry, including the recent "NFL Legend Cohort - Technical Program Management" run jointly with the NFL Player Care Foundation (PCF) who are dedicated to helping retired players improve their quality of life. Click the image below to find out more about the great day shared at the Redmond campus and be sure to visit the Microsoft Leap website to discover how this amazing initiative is helping re-launch the lives of countless individuals. www.leap.microsoft.com       UPCOMING EVENTS Biz Apps Partner Summit | Seattle | July 24-25 It's not long now until the Biz Apps Partner Summit, which takes place at the Hilton Bellevue in Seattle on July 24-25, 2024. This event is the perfect place to network, connect, and learn how to scale your Microsoft practice, drive profitable revenue, and dazzle your customers! There's a great selection of speakers, including the likes of Tom Patterson, Donald Kossmann Joseph Corigliano, Cecilia Flombaum, Peter Jensen, John Siefert, Becky Lymberis, Daniel Rippey, and many more. Click the image below to find out more and register today!     TechCon365 & Power Platform Conference | D.C. | August 12-16 Things are hotting up for the next TechCon365 & PWRCON Conference in Washington D.C. on August 12-16, 2024. Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe,and many more, this is the perfect event for those that are looking to gain invaluable insights from industry experts. Click the image below to grab your tickets today!     Power Platform Community Conference | Vegas | Sept. 18-20th Are you ready to come and join the fun in Las Vegas this September at PPCC24? This event is the perfect place to connect with fellow business applications enthusiasts and share your knowledge with the worldwide Microsoft Community. Now's your chance to hold all the aces. Just click the image below to find out more and we hope to see you go ALL-IN this September in Las Vegas!     For more events, click the image below to visit the Community Days website.  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

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