cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
firektl
Helper III
Helper III

Gallery with date columns

Hello Community,

I hope everyone is well.

I am developing a dashboard which I want to show me the assists according to selected parameters.

I am connecting my dashboard to two sharepoint lists, these lists have the following structure:

 

In the SessionMetaData list I have:

Title: unique field
ClassId: class identifier (team ID in Microsoft Teams)
LessonDate: class date
StartTime / EndTime: start time and end time of the class
ClassName: Class name (team in Microsoft Teams)
TeacherEmailAlias: email of the teacher who takes the attendance.

 

sessionMetaData.png

 

In the AttendanceRecord list:

Title: unique field
LessonId: Code of the sessionMetaData list (with whom I relate both lists)
LessonDate: date of attendance.
Attendance: I save the student's attendance (present, absent, late, excused)
StudentEmail: student's email.
Notes: a comment.
AttendanceTakenBy: name of the teacher taking attendance.
ClassId: class identifier (team ID in Microsoft Teams).
StartTime / EndTime: start time and end time of the class.
StudentName: name of the student.
ClassName: Name of the class (team in Microsoft Teams).

 

attendanceRecord.png

 

I require to display the information like this:

 

ATTENDANCE.png

 

The problem is in how to generate the columns of the dates, since they are going to vary depending on the class.


Please have any idea how to display the information.

 

Thank you very much

43 REPLIES 43

@RandyHayes 


Sorry, but I just read your message.

 

Here I could not move forward because it needs to present the data in some way and I decided to do it in another way, only now if they are asking me to show the data in that way.

 

The relationship between SessionMetaData and AttendanceRecord is through LessonId.

 

SessionMetaData has a Title field and that field is related to AttendanceRecord by the LessonId field

 

SessionMetaData -> Title

AttendanceRecord -> LessonId

 

Additionally, both tables have a field named ClassId that has been the identifier of the Microsoft Group team.

 

My intention is that when selecting the class to have the students as rows and the dates as columns, when making the intersection indicate their attendance.

 

I hope you have understood me, thank you very much for taking the trouble to read and again I apologize for the delay, only that I had not read your message

RandyHayes
Super User
Super User

@firektl 

One additional question - is there a record in the SessionMetaData list for each date of the class?  I.e. If Class X has a lesson dates on 12/1, 12/4 and 12/6, are there then three records in the list, one for each date?

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!


Hi @RandyHayes 

Correct, for each attendance a record is saved in the SharePoint list, when registering an attendance a single item is created in the SessionMetaData table and N (for each student) records in AttendanceRecorde.

 

I attach some images of the SharePoint list.

 

AttendanceRecord

AttendanceRecord.png

 SessionMetaData

sessionMetaData.png

 

RandyHayes
Super User
Super User

@firektl 

So actually, that wasn't exactly what I was asking for - I wanted to know if the SessionMetaData had a record for each date.  I assumed that Attendance would certainly have a date for each entry, but I was looking to see where to find the date "truth".  

I believe, based on the image, that there is a single record for the class and then the dates that the class occur are not stored in that record (or as multiple records in the list), but instead are in the Attendance.  

So, I would wonder why you would have a lesson date in the SessionMetaData...since the image only shows correlation between the two lists in regard to only ONE lesson date, perhaps my assumption is incorrect and there is in fact a record in SessionMetaData for each lesson date....please clarify.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Good Morning @RandyHayes 

 

I hope you are well.

 

I wanted to know if the SessionMetaData had a record for each date. 


Answer: Yes, for each date a single record is created in SessionMetaData.

 

The application I am using is called Attendance App and it is available on the web, I just adapted it to my organization,  there is a selection called "Data stores" where they detail how the information is stored.

 

Thanks again for your time and sorry if I am not complicating you a bit.

 

 

 

RandyHayes
Super User
Super User

@firektl 

Nope...all makes sense and I am glad you have a record for each date in the session metadata list - this will make it much simpler.

I will get you a solution for this tomorrow (if you don't hear back from me - nag me) - sorry for the delay.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Hi @RandyHayes ,

 

Sorry for the trouble, but you told me: "nag me" if I didn't have an answer from you, and here.

 

I am! You are my hope! 👼

RandyHayes
Super User
Super User

@firektl 

Yikes!  Sorry that I dropped it.  That's why I said...nag me 😅

 

Here is what I came up with.  I put a Dropdown on my screen and set the Items property to the following:

AddColumns(
        GroupBy(
            SessionMetaData,
            "Title",
            "_records"
        ),
        "Attendance", GroupBy(Filter(AttendanceRecord, LessonID =Title), "Student", "_studentRecords")
    )

This is based on the tables that you gave pictures of (except I was lazy and used Student instead of StudentName).

 

Now, I have a Gallery on the screen and its Items property is set to the following:

ForAll(Sequence(CountRows(Dropdown1.Selected.Attendance)+1,0), 
    With({thisItem:Coalesce(Last(FirstN(Dropdown1.Selected.Attendance, Value)), Blank())},
        {student: If(Value=0, "STUDENT", thisItem.Student),
        _attendance: 
            If(Value=0, 
                ForAll(Dropdown1.Selected._records, 
                    {stat:Text(LessonDate, "[$-en-US]d-mmm")}
                ), 
                ForAll(Dropdown1.Selected._records As Recs, 
                    {stat: If(IsBlank(
                           LookUp(thisItem._studentRecords, 
                             LessonDate=Recs.LessonDate, LessonDate)
                          ), "A", "P")
                    }
                )
            )
        }
    )
)

This gives us a nice table of records with a student column and a _attendance column.  The student column is the student name, and the _attendance column is the table of attendance records for that class and that student.

 

To reduce the extraneous amount of controls to create a Header for the Gallery, I inject a first row (Value 0 in the above) that has "STUDENT" for student and the gathered list of class dates (done in the dropdown).  So, if Value=0 (the injected row), then _attendance column (which will be a table returned from the ForAll's) gets the Text version of the LessonDate in the d-mmm format in the stat column of the records.  Otherwise it will be a table of records based on a Lookup into the Attendance table (again done in the DropDown record) based on the date of the class LessonDate and the Student (which is actually already filtered out from the DropDown).  In other words the Attendance table column on the DropDown will only have the list of dates that the student attended (and it is grouped by the student) and this formula will match those into a table for that student, this class and their attendance based on lookup.

 

The First Gallery has a label in it with the Text property set to : ThisItem.student

 

So now that we have this nice grouped, filtered, and prepared table, we can feed it to the next level, which is a Nested Gallery in the first Gallery.  It is a Horizontal Gallery, so that we can have columns.

The Items property for that is set to ThisItem._attendance

There is a Label in the second gallery with a Text property set to : ThisItem.stat

 

Putting it all in play...it looks like this:

firetkl.gif

I've attached a sample app for you. Download it to your computer.  Then go into PowerApps designer and either open an existing App or Create a New one (not making a difference which because you are going to open this one).  Go to File->Open->Browse and then browse for the downloaded file to open it.

 

I've made a mocked up list of data.  You can find all of that in the Dropdown Items property.

 

Examine this all and let me know if you have any questions.

 

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Hello @RandyHayes 

 

Ohhh it looks super, I'm going to adapt it to my code and I'll tell you how I'm doing, thank you very much for your time. He wrote to you directly, if you can answer me.

 

Total thanks.

Hi @RandyHayes 

 

I am trying to implement the code you made.

Initially, I am creating a Dropdown and placing the code

 

AddColumns(
    GroupBy(
        SessionMetaData;
        "Title";
        "_records"
    );
    "Attendance";
    GroupBy(
        Filter(
            AttendanceRecord;
            LessonId = Title
        );
        "StudentEmailId";
        "_studentRecords"
    )
)

 

But I get an error. error 3.png

 

I understand that at this point you want to generate the dates by class.

 

In the code you sent me, you create tables from the SessionMetaData and AttendanceRecord lists, should I also create these tables?

 

Thank you, I am attentive to your comments.

Helpful resources

Announcements

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders     Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Top Solution Authors
Top Kudoed Authors
Users online (3,252)