cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
firektl
Helper III
Helper III

Gallery with date columns

Hello Community,

I hope everyone is well.

I am developing a dashboard which I want to show me the assists according to selected parameters.

I am connecting my dashboard to two sharepoint lists, these lists have the following structure:

 

In the SessionMetaData list I have:

Title: unique field
ClassId: class identifier (team ID in Microsoft Teams)
LessonDate: class date
StartTime / EndTime: start time and end time of the class
ClassName: Class name (team in Microsoft Teams)
TeacherEmailAlias: email of the teacher who takes the attendance.

 

sessionMetaData.png

 

In the AttendanceRecord list:

Title: unique field
LessonId: Code of the sessionMetaData list (with whom I relate both lists)
LessonDate: date of attendance.
Attendance: I save the student's attendance (present, absent, late, excused)
StudentEmail: student's email.
Notes: a comment.
AttendanceTakenBy: name of the teacher taking attendance.
ClassId: class identifier (team ID in Microsoft Teams).
StartTime / EndTime: start time and end time of the class.
StudentName: name of the student.
ClassName: Name of the class (team in Microsoft Teams).

 

attendanceRecord.png

 

I require to display the information like this:

 

ATTENDANCE.png

 

The problem is in how to generate the columns of the dates, since they are going to vary depending on the class.


Please have any idea how to display the information.

 

Thank you very much

43 REPLIES 43
RandyHayes
Super User
Super User

@firektl 

I haven't forgotten you.  I have your post up on my screen (and have for some time now). I need a little "focus time" to re-read through all of our thread and see what I can discover to offer as a solution, or if I have any other questions.  I usually do "tab closing" toward the end of the week and into the weekend.  That is when I focus on all of the messages I have open so that I respond or check in. Hang tight!

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Oh I'm sorry @RandyHayes 

 

I understand perfectly, take the time you need, and again thank you for your support and good intentions.

 

I will be pending of any communication.

 

By the way Happy New Year 2021

RandyHayes
Super User
Super User

@firektl 

Actually, because you wished me a Happy New Year, I decided to move your tab up in my list...lol,  not really, just felt like I should review this now.  And, by the way, Happy New Year to you also.

 

So it looks like we left off with considering Title over ClassID to group by.   I am not sure if that would be what you want as your Title column in the SessionMetaData has the value that links to the AttendanceRecord Title

It doesn't make a difference to the formula if you group by Title or ClassID, but again, not sure that is what you ultimately want.

BUT, I say the above only because I am a little confused then on the distinction between the Title and the ClassID.  I know the Title columns tie the two lists together, but perhaps I am not getting (from the sessionMetaData) what is the unique identifier.  I had assumed that the Title was a unique class.

 

But, to further jumble my brain (not too hard to do), you mention "so that in this way, the internal gallery can show the number of classes:"  I am not sure what that means.  There is not accommodation for multiple classes in the Gallery.  Or at least I did not design around that based on your initial picture of what you wanted for the gallery.

 

Let me know what you think based on the above.

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Hi @RandyHayes 

 

The relationship between SessionMetaData and AttendanceRecord is done through the TITLE field of the SessionMetaData list.

 

In SessionMetaData it is like TITLE.

In AttendanceRecord it's like LessonId

 

Note: In AttendanceRecord there is a TITLE field but it has no relation to SessionMetaData. It is a field identifier.

 

I think we should group by ClassId, because the TITLE in the SessionMetaData list is an identifier, a primary key, instead, ClassId is the identifier of the class, and there can be multiple records of the same class.

 

Change the field to group to ClassId:

AddColumns(
    GroupBy(
        SessionMetaData;
        "ClassId"; 
        "ClassName";
        "_records"
    ) As _sessions;
    "_classAttendance";
    GroupBy(
        Filter(
            AttendanceRecord;
            ClassId = _sessions.ClassId
        );
        "StudentEmailId";
        "StudentName";
        "_studentRecords"
    )
)

 

And it generates the following result:

 

result.png

 

But it does not show the columns with the dates, the attendance is not correct and the last record duplicates it.

 

 

Note: Try to put a Filter in the GroupBy of SessionMetaData the following code

 

GroupBy(
        Filter(SessionMetaData; TeacherEmailAlias = User().Email);
        "ClassId"; "ClassName";
        "_records"
    ) As _sessions;

 

It sends a delegation warning and also doesn't let me put the ClassName name to the Dropdown.

 

Posted: I want to learn to speak English so that you understand me better. Sorry for the delay, I tried to explain myself well.

RandyHayes
Super User
Super User

@firektl 

Yes, I definitely got the connection with the Session Title and the Attendance LessonId - so that should all be fine.

 

But here is where things are getting lost - can I assume that the Title in Session is also tied to the ClassId?  In other words, if (made up GUID) 234e34-2344-23ca-bf023922 is in the Title, wouldn't that be repeated in the list for records that referenced the SAME class?  You only provided one un-redacted image of the session list records and it had only one entry shown, so I had to guess a little bit on the relation of the Title GUID and the ClassID and the Class itself.

 

Now the other thing I see, which is why you're not seeing anything is that you are double grouping...by ClassId and by ClassName.  So, that's going to change the dynamics of what I provided.  And...this goes to my question above - wouldn't there be the Same GUID in ClassId for the Class Name (each class that is different)?

 

Also, now you are filtering the ClassId by the Session ClassId  - I thought that the connection between the lists was Session.Title and Attendance.LessonID.  If that is the case, then your filter change is not going to produce results.

 

Let's cross the User().Email filter bridge once we flush out the above issues - that's an easy one to resolve, but let's not confuse things for now.

 

Also - your English is spectacular!  You are explaining things very well.  And, you are providing great details when asked.  I'll let you know if you're not 😉

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Hi @RandyHayes 

 

You know that I had written my answer but it did not come out, it gave an error and just today I realized it, excuse me. Here I send you my answer.

 

Excuse me, but I screwed up everything. Just that I was trying to display the data to explain myself a little better.

 

attendance.jpg

 

I attach an image where two different classes are registered with different teachers of different dates,
so you can verify how the data is stored.

 

As for grouping twice, it just tries to have the class name available, so put the ClassName and the ClassId

In relation to the filter of ClassId and _session.ClassId I did it to obtain the data.

 

In the code you sent me, the drop-down menu shows by title of the SessionMetaData list but consider that there it should show are the classes.

 

Hi @RandyHayes 

 

Reviewing the code you sent me, I see that in the SessionMetaData table you have the Title column with several repeated records, which is incorrect, in the SessionMetaData the Title column is a single record. For each assistance taken, a unique record is generated.

 

tabla.png

 

In AttendaceRecord, if the LessonId field will be repeated, this being the field inherited from SessionMetaData.

 

So when I use your code, they don't give me the same results, because the structure of the data source is different.

 

RESULTADO.png

 

Hi @RandyHayes ,

 

I have good news for you, I managed to sort the information.

 

I take hold of your code to adapt it and achieve the desired result, but I would like to ask you a query, I need my dropbox of the classes to be grouped by the ID of the class but to show the name of the class.

Is this possible?

 

I know that the GroupBy function receives as the third parameter the name of the column for storing record data not found in the column names and I can access these records with

 

Example: First (ListClass.Selected._records) .ClassName

 

But properly in the dropbox as I manage to show the name.

 

I leave you the code.

 

Dropbox

AddColumns(
    GroupBy(
        Filter(SessionMetaData; TeacherEmailAlias = Office365Users.MyProfile().Mail && (LessonDate >= fromDate.SelectedDate && LessonDate <= toDate.SelectedDate));
        "ClassId";
        "_records"
    ) As _sessions;
    "_classAttendance";
    GroupBy(
       SortByColumns(
        Filter(
            AttendanceRecord;
            ClassId = _sessions.ClassId
        ); "StudentName")
        
        ;
        "StudentEmailId";
        "_studentRecords" 
    )
)

 

Gallery

ForAll(Sequence(CountRows(ListClass.Selected._classAttendance)+1;0); 
    With({thisItem:Coalesce(Last(FirstN(ListClass.Selected._classAttendance; Value)); Blank())};
        {student: If(Value=0; ""; First(thisItem._studentRecords).StudentName);
        _attendance: If(Value=0; ForAll(ListClass.Selected._records; {stat:Text(LessonDate; "[$-en-US]dd/mm/yy")}); 
            ForAll(ListClass.Selected._records As Recs; {stat: If(
                        IsBlank(
                        LookUp(thisItem._studentRecords; 
                               LessonDate=Recs.LessonDate; 
                               LessonDate
                        ))
                    ;
                        ""
                    ;                       
                        LookUp(thisItem._studentRecords; 
                               LessonDate=Recs.LessonDate; 
                               Attendance
                        )
                    ) })
        )
        }
    )
)

 

Thank you very much Thank you very much for your great help and time, I hope to meet you on the way

 

RESULTADO.png

:3

RandyHayes
Super User
Super User

@firektl 

Apologies for taking so long to get back to you over last week.  I was pounded with a project that needed high attention.  

SO...it sounds like you got the Formula working how you want now.  I am certainly glad to help and I hope it was a help and that you learned a lot along the way.

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Hi @RandyHayes 

 

Yes, adjust your formula to what I needed; In fact, I started from that formula to work, and of course you have been a great help, I only have one doubt regarding the drpbox of the classes, in that dropbox I group by the ClassId, but I would like the value to be shown in ClassName, there will be way to do this?

I understand that you have been busy with your work, I hope you have been able to solve everything.

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Top Solution Authors
Top Kudoed Authors
Users online (5,649)