cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
nakama
Frequent Visitor

Gallery with more than 2000 rows

Hi,

I created a canvas app for sales that start with the select customer. I stored customer information in the SharePoint list (CustomerList) and added a SharePoint list connector to bring data to power apps. Then add gallery (gallery1) to show this list in the app.

The issue now is I can not show more than 2000 rows in gallery1! Is there a solution to fix this issue.

Thanks

1 ACCEPTED SOLUTION

Accepted Solutions
PaulD1
Community Champion
Community Champion

Try modifying your filter as follows:

Filter('Sales Customer',StartsWith(Title,SearchText.Text),'Customer ID'=Value(SearchText2.Text)))​

You need to turn your SearchText2.Text into a numeric by wrapping it in a Value(...) function. I believe this is the case even if you have set your text input control format to number. 

View solution in original post

5 REPLIES 5
PaulD1
Community Champion
Community Champion

The solution is to apply a filter to your gallery. Scrolling through 2000 entries is not a good experience for users and your App will be horribly slow pulling all that data back over the network.

Force your users to put in a delegable filter - e.g. Customer Region or Customer Type so you can pull back a subset of customers that will hopefully be of a more manageable size.

Unfortunately you are using SharePoint which is not a proper database and cannot do a delegable Search for a partial customer name, but you can use StartsWith (which is delegable in SharePoint), so your form can require that the user enter the first few characters of the customer name and then only return those that match. This is far from ideal as you would want 'Paul' to find 'John Paul', 'J Paul', etc. which it won't, because it is StartsWith, but if you want to stick with SharePoint this is as good as it is going to get.

RezaDorrani
Community Champion
Community Champion

@nakama 

Delegation is the reason.

Check out my playlist on delegation which covers everything you need to know about delegation and working with large data sources. Also includes delegation workarounds..

https://www.youtube.com/playlist?list=PLTyFh-qDKAiE6ia-D94Qk5-AzpN4dqOmD

--------------------------------------------------------------------------------
If this post helps answer your question, please click on “Accept as Solution” to help other members find it more quickly. If you thought this post was helpful, please give it a Thumbs Up.

Thanks,
Reza Dorrani, MVP
YouTube
Twitter

v-yutliu-msft
Community Support
Community Support

Hi @nakama ,

Could you tell me

1)how many records are in your sharepoint list?

2)the formula in your gallery's Items?

As @RezaDorrani said, the key problem is delegation.

If your records number is less then 2000, you just need to change delegation limit to 2000.

delegation.jpg

 

If your records number is larger than 2000, then you need to avoid the affect of delegation.

Two solutions: 

1)only use delegate functions 

delegate functions for sharepoint list

Item Number Text Boolean DateTime Complex [1]
Filter Yes Yes Yes No [4] Yes
Sort Yes Yes Yes Yes No
SortByColumns Yes Yes Yes Yes No
Lookup Yes Yes Yes No Yes
= Yes Yes Yes No [4] Yes
<, <=,<>, >, >= Yes [2] No No No Yes
StartsWith - Yes - - Yes
IsBlank - No [3] - - No

2)save data in collection, then deal with data in collection.

In collection, there's no delegation limit.

However, when you save data in collection, you also need to use delegate function.

You need to save data to collection per 2000 records. (ID column is not delegate for "<",">")

So usually we need another number field with unique value to save data to multiple collections.

For example:

ClearCollect(collection1,Filter(list,numberfield<=2000));
ClearCollect(collection2,Filter(list,numberfield>2000,numberfield<=4000));
ClearCollect(collection3,Filter(list,numberfield>4000,numberfield<=6000));
ClearCollect(collection4,Filter(list,numberfield>6000,numberfield<=8000));
.....

 

 

 

Best regards,

Community Support Team _ Phoebe Liu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
nakama
Frequent Visitor

 

Thank you all for your feedback. After watching the @RezaDorrani  video, I tried to avoid the delegation using the start with function and working fine with me but not supporting my scenario.

My gallery contains ( Customer name and Customer ID). I added two textboxes as a filter, one for customer name, and the second for customer id as below :

Filter('Sales Customer',StartsWith(Title,SearchText.Text),'Customer ID'=SearchText2.Text))​


but I find an issue that can't compare two value one for text and second for a number!

So how can we now solve this scenario and avoid the delegation issue?

PaulD1
Community Champion
Community Champion

Try modifying your filter as follows:

Filter('Sales Customer',StartsWith(Title,SearchText.Text),'Customer ID'=Value(SearchText2.Text)))​

You need to turn your SearchText2.Text into a numeric by wrapping it in a Value(...) function. I believe this is the case even if you have set your text input control format to number. 

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Top Solution Authors
Top Kudoed Authors
Users online (3,485)