General Permission to View App

[robethom]

Greetings :

I've created a new PowerApps for my organization. However when someone tries to access the app, they are prompted to sign up for a trial.  Everyone accessing the application has a E3 license & has PowerApps for office 365 enabled on their individual accounts.  Is there another setting for users to simply view & used published Apps? 

[iAm_ManCat]

Hi @robethom 

This likely means that a connector or datasource the App is using is premium - so would require a license - what connectors and data sources are you connecting to the App?

Cheers,

Sancho

[robethom]

Hi,

The connectors being used data source being used is SharePoint online.  The connectors being used are approvals, word, notification, mail and using flows. Unless I'm mistaken, I think everything being used is within our license agreement. Is there anyway to double check to see if any of them is causing the specific issue? 

[iAm_ManCat · Accepted solution]

Hi @robethom 

Having a quick look at the add connector screen, Word Online is a Premium connector, so this will be why the App is considered Premium capacity and require a trial.

Cheers,

Sancho

[jlindstrom]

Yes--this means you are using CDS, aibuilder, sql, azure connectors, or some other premium connector in your apps.

See https://docs.microsoft.com/en-us/power-platform/admin/powerapps-flow-licensing-faq on the bottom includes a list of connectors that are premium and will require the user to have a license

Azure Application Insights
Azure Automation
Azure Blob Storage
Azure Container
Azure Cosmos
Azure Data Factory
Azure Data Lake
Azure DevOps
Azure Event Grid
Azure Event Grid Publish
Azure File Storage
Azure IoT Central
Azure Kusto
Azure Log Analytics
Azure Log Analytics Data Collector
Azure Queues
Azure Resource Manager
Azure SQL
Azure SQL Data Warehouse
Azure Table Storage
Dynamics 365
Dynamics 365 Customer Insights
Dynamics 365 Finance & Operations
Dynamics 365 Sales Insights
Dynamics 365 Business Central
Dynamics 365 Business Central (on-premises)
Dynamics NAV
Event Hubs
Service Bus
SQL Server

[robethom]

I'm still reviewing our license agreement. But this looks like it might be it. I used both common services & word for business. When I started building last year I don't think these were premium, but from documentation it appears they were made premium in October.

[robethom]

One quick follow up question. If I have a Plan 2 PowerApps License to create the app, will the users still require a plan 2 to just view and use the app.

[iAm_ManCat]

Hi @robethom!

So with Power Apps, the way connections are done is tied directly to the person accessing the App via the Microsoft Identity platform - this, among other things, ensures that the person accessing the App uses their same permissions and rights and does not gain access to something they should not have.

What this means, is that every user accessing an App creates their own connections for that App for any connectors used within that App - so if you as a licensed user, create an App that needs a Premium connector, then everyone who accesses that App will need a license capable of that Premium connector.

Hope this helps answer your question! 😺

Cheers,

Sancho