cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Jarrodm
New Member

Getting all outlook contacts into powerapps

Hello all,

 

I've built a pretty simple contact lookup fairly close to the contacts template powerapps provides. However I'm pulling my contacts straight from the outlook connector but the app is only giving me a handful of contacts. I'm trying to get them all in there. The goal is a new contact comes in and it's immediately able to be looked up by the app to use in various ways but I need to be able to get over 3000 contacts in the lookup gallery or at least able to search them. I'm open to creating a sync between outlook and dataverse just need to get the simplest solution to getting all contacts into the app for lookup. Thanks for the help

20 REPLIES 20
Jarrodm
New Member

I was originally thinking it would return whatever was in the search box. Then I realized that wouldn't work. So I'm hoping to make the whole of my outlook contacts searchable with the return in the gallery being the subset of whatever's typed... If the search bar is actively scanning through my outlook contacts I'm not sure why it wouldn't return a partial list of whatever's searched. Like those names beginning with the letter "J" for example. As of right now it's only returning my 10 most recent contacts and only those names are searchable.

Pstork1
Most Valuable Professional
Most Valuable Professional

As I said, if the Search formula is non-delegable then it isn't searching through all your outlook Contacts.  Its only searching the first 500 or 2000, depending on your settings.  If your Contacts are alphabetized it may not get to the first J entry until its almost exhausted the limit of items searched.

 

As I also said the formula you are using makes no sense.  The format for startswith() is StartsWithTextStartText ).  Where Text is what is being searched for the StartText.  So your formula is trying to search a null string for the entry where a Textbox value is in the display name field.  That just isn't going to work. I'm suprised you are getting any results from that formula.  So if you want to use a Textbox instead of the dropdown I suggest you try this formula.

 

Filter(Office365Outlook.ContactGetItemsV2( "Contacts").value,StartsWith(displayName,TextInput1_1.Text))

 



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Hello @Pstork1 ,

 

I tried your code, written as follows:

 

Filter(Distinct(Office365Outlook.ContactGetItemsV2("Contacts").value,companyName),StartsWith(companyname,Dropdown1.SelectedText.Value))

 

But got an error on the StartsWith piece (invalid argument).

 

Can you pls tell me why? 

 

Thank you!

Pstork1
Most Valuable Professional
Most Valuable Professional

field names are case sensitive.  in your code you use both companyname and companyName.  Only one of them is correct.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
Salv
Helper II
Helper II

Thank you @Pstork1 , will try that.

 

In the meantime, I decided to go with a workaround: create a contact list in SharePoint and sync it with Outlook. Not the most elegant solution, but got it to work without all the headaches, as a beginner, have to deal with, including the fact that my gallery only gets partially populated with most recently created contacts.

 

Will definitely try again the 'elegant' way.

 

Filter(Distinct('ListSyncedWithOutlook'.'Vendor Name','Vendor Name'),StartsWith(Result,TextInput_SubmittedByName.Text))

 

Thank you!

Gilmour
Post Patron
Post Patron

Hi, I only have 290 contacts in my Outlook address book, but the gallery I have linked to it in PowerApps only returns a handful of them. Currently the Gallery only shows 10 records. Can anyone explain why and help me solve this? Thanks

Gilmour
Post Patron
Post Patron

Also, I can't get the email to show on a gallery label, no matter what I use for Text property, ThisItem.emailaddresses, ThisItem.emailaddresses.address or ThisItem.emailaddresses.name.

Sorry for the many posts on this issue... I still have the issue of only 10 Outlook contacts out of 290 to show in the gallery but, at least, I was able to get the email to show on the label, using the formula: Text(First(ThisItem.emailAddresses).address)... Still looking for help in getting all my 290 contacts in the gallery. Thanks! 

Pstork1
Most Valuable Professional
Most Valuable Professional

Please post this as a new question in the forums instead of tagging it on the end or an already answered post.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
Pstork1
Most Valuable Professional
Most Valuable Professional

As I said, please post this as a new question in the Forum instead of replying to an existing post that has been answered.  It will get more views that way and you have a better chance to get an answer.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Top Solution Authors
Top Kudoed Authors
Users online (6,038)