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ajithd6368
Helper IV
Helper IV

Grant read/Edit access to users for a List

Hi ,

I have a app which is shared with my colleague .. He can access the app , but cannot view the data .. It seems the user doesn't have access permission of the   list .. Pls guide me how to provide the table/list access to users .

 

rgds

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1 ACCEPTED SOLUTION

Accepted Solutions

@ajithd6368 

 

In case you must grant permission for the specific SharePoint List only and not inherit from the site or not grant permission to the whole SharePoint Site but only grant permission on granular level to that person to the specific SharePoint List only, here is how to do it:

 

1. Go to the SharePoint Site you want that contains the SharePoint List for which you want to grant the permission in a granular way.

 

2. Go to Site Contents, then hover over the List you want, then click on the three dots (ellipses)

poweractivate_1-1658559560571.png

 

3. From dropdown menu which appears click on "Settings"

poweractivate_2-1658559623557.png

 

 

4. Click "Permissions for this list"

poweractivate_3-1658559710330.png

5. Click on "Stop Inheriting Permissions"

poweractivate_4-1658559787041.png

 

6. Click OK when shown this prompt

poweractivate_5-1658559876584.png

"You are about to create unique permissions for this list. Changes made to the parent site permissions will no longer affect this list."

 

7. Click "Grant Permissions"

poweractivate_6-1658560024729.png

 

8. Notice this screen:

poweractivate_7-1658560063590.png

 

9. On the top textbox, type in the name of who you want to invite, and then click them from the dropdown once you see them appear.

 

poweractivate_8-1658560174460.png

 

 

10. Optionally, to customize the permission levels, click SHOW OPTIONS

poweractivate_0-1658560843608.png

 

 

11. Click on the dropdown list to expand it.

poweractivate_1-1658560887025.png

 

 

 

12. Select the desired permission level from the options of Edit, Contribute, Read, Design, or Full Control by clicking the one you want from the expanded dropdown list

poweractivate_2-1658560954185.png

 

 

13. Click Share.

poweractivate_3-1658561105797.png

 

 

14. Check if it works.

 

See if this helps as well @ajithd6368 

 

View solution in original post

3 REPLIES 3

@ajithd6368 

 

You can check here on this guide to see if it helps you:

 

Customize SharePoint site permissions - docs.microsoft.com

 

Also try these steps in case they help:

 

1. Go to<<yoursite>>.sharepoint.com

2. If needed, click the home icon on left side of page:

poweractivate_1-1658558764479.png

 

3. Click the Site that contains the List. In my example suppose I am looking for Site03

poweractivate_2-1658558810837.png

 

If you know the name of the site and it does not show up here, you can manually navigate to

 

https://<<yoursitehere>>.sharepoint.com/sites/YourSiteName

 

If you know the Site URL you can just navigate here instead of these first 3 steps.

 

4. Click on upper right where it says "X member(s)"

 

poweractivate_0-1658558665038.png

 

(If it is not showing up right away and you only see "Private group", wait 10 to 60 seconds just in case, and it may show up after you wait)

 

5. Click on "Add member(s)"

poweractivate_3-1658559009394.png

 

6. Start typing a name in this field:

 

poweractivate_4-1658559087149.png

 

7. Once you find the right person in the dropdown that appears, click on the correct person from the dropdown:

poweractivate_5-1658559131018.png

8. Repeat Step 7 again to add additional people.

 

9. When finished, press on Save for the changes to take effect.

poweractivate_6-1658559228309.png

 

 

10. Check if the issue is resolved. 

 

See if it helps @ajithd6368 

@ajithd6368 

 

In case you must grant permission for the specific SharePoint List only and not inherit from the site or not grant permission to the whole SharePoint Site but only grant permission on granular level to that person to the specific SharePoint List only, here is how to do it:

 

1. Go to the SharePoint Site you want that contains the SharePoint List for which you want to grant the permission in a granular way.

 

2. Go to Site Contents, then hover over the List you want, then click on the three dots (ellipses)

poweractivate_1-1658559560571.png

 

3. From dropdown menu which appears click on "Settings"

poweractivate_2-1658559623557.png

 

 

4. Click "Permissions for this list"

poweractivate_3-1658559710330.png

5. Click on "Stop Inheriting Permissions"

poweractivate_4-1658559787041.png

 

6. Click OK when shown this prompt

poweractivate_5-1658559876584.png

"You are about to create unique permissions for this list. Changes made to the parent site permissions will no longer affect this list."

 

7. Click "Grant Permissions"

poweractivate_6-1658560024729.png

 

8. Notice this screen:

poweractivate_7-1658560063590.png

 

9. On the top textbox, type in the name of who you want to invite, and then click them from the dropdown once you see them appear.

 

poweractivate_8-1658560174460.png

 

 

10. Optionally, to customize the permission levels, click SHOW OPTIONS

poweractivate_0-1658560843608.png

 

 

11. Click on the dropdown list to expand it.

poweractivate_1-1658560887025.png

 

 

 

12. Select the desired permission level from the options of Edit, Contribute, Read, Design, or Full Control by clicking the one you want from the expanded dropdown list

poweractivate_2-1658560954185.png

 

 

13. Click Share.

poweractivate_3-1658561105797.png

 

 

14. Check if it works.

 

See if this helps as well @ajithd6368 

 

ajithd6368
Helper IV
Helper IV

Thanks .. It worked as your guide 

 

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