cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
TBut
New Member

Help please - Can't see all rows in a list

Hi all

 

I've inherited an app from a colleague who's left the organisation and I'm a Power apps newbie.

 

We've got a gallery that pulls from a Microsoft List (an asset inventory). There are over 2000 rows. I've tried pulling straight from the list and using a collection, but I can't get it to show me all the rows. If I try searching for the Title (our unique number) some of them don't appear. I'm not sure if this is because of the 2000 row limit or, as I've seen in other posts, something wrong with the code on the gallery. I know this isn't pretty, but it kind of works. The .value entries are for our drop down lists in the List:

 

SortByColumns
(Filter
(Assets,
StartsWith(Title, TextSearchBox1_1.Text)
Or StartsWith('Serial Number', TextSearchBox1_1.Text)
Or StartsWith(School.Value, TextSearchBox1_1.Text)
Or StartsWith('Device Name', TextSearchBox1_1.Text)
Or StartsWith(Make.Value, TextSearchBox1_1.Text)
Or StartsWith('Device Type'.Value, TextSearchBox1_1.Text)
Or StartsWith(Model, TextSearchBox1_1.Text)
Or StartsWith('Assigned To', TextSearchBox1_1.Text)

), "Title", If(SortDescending1, Descending, Ascending)
)


If anyone can point me in any direction to sort (better code or just telling me straight it can't be done) I'd appreciate it. I'd ideally like the search box to act as a "search all" box rather than just a specific column. I've tried a combo box but failed abysmally. 

 

Thank you.

18 REPLIES 18
Nogueira1306
Super User
Super User

Collections and Galleries also have a limit of rows. In gallery it only shows 500 unless you filter.

 

Try this filter:

 

SortByColumns
(Filter
(Assets,
StartsWith(Title, TextSearchBox1_1.Text),
StartsWith('Serial Number', TextSearchBox1_1.Text),
StartsWith(School.Value, TextSearchBox1_1.Text),
StartsWith('Device Name', TextSearchBox1_1.Text),
StartsWith(Make.Value, TextSearchBox1_1.Text),
StartsWith('Device Type'.Value, TextSearchBox1_1.Text),
StartsWith(Model, TextSearchBox1_1.Text),
StartsWith('Assigned To', TextSearchBox1_1.Text)
), "Title", If(SortDescending1, Descending, Ascending)
)

 

If you need additional help please tag me in your reply and please like my reply.
If my reply provided you with a solution, pleased mark it as a solution ✔️!

Best regards,

Gonçalo Nogueira

Check my LinkedIn!

My website!

BCBuizer
Multi Super User
Multi Super User

Hi @TBut ,

 

As can be found in this topic, the combination of complex columns and StartsWith not delegable, hence you are running into delegation issues:

 

https://powerusers.microsoft.com/t5/Building-Power-Apps/StartsWith-Function-on-SharePoint-List-Choic...

 

Since hardcoding doesn't look like something practical for you, I suggest to try introducing two dropdowns to allow for the selection of the Make and 'Device Type':

 

SortByColumns(
	Filter(
		Assets,
		StartsWith(Title, TextSearchBox1_1.Text)
		Or StartsWith('Serial Number', TextSearchBox1_1.Text)
		Or StartsWith(School.Value, TextSearchBox1_1.Text)
		Or StartsWith('Device Name', TextSearchBox1_1.Text)
		Or IsBlank(DropdownMake.Selected.Title) 
		Or Make.Value = DropdownMake.Selected.Title
		Or IsBlank(DropDownDeviceType.Selected.Title) 
		Or 'Device Type'.Value = DropDownDeviceType.Selected.Title
		Or StartsWith(Model, TextSearchBox1_1.Text)
		Or StartsWith('Assigned To', TextSearchBox1_1.Text)
	), 
	"Title", 
	If(SortDescending1, Descending, Ascending)
)


Did you like my post? Please give it a thumbs up! Did I resolve your issue? Please click Accept as Solution to close the topic and so other members of the community can find solutions more easily.

Thanks for the reply. When I use your code the search shows no results - the gallery is just blank.

Thank you for your reply. I'm happy to add the drop downs. I take it I'm calling them DropdownMake and DropdownDeviceType?

 

I can't seem to get the columns to show in the drop downs though? If I select the collection then try to choose the column it's not in the list?

BCBuizer
Multi Super User
Multi Super User

Hi @TBut,

 

Using a collection will also make you run into the Data Row Limit, so it's better to reference the data source directly.

 

You can call the dropdowns whatever you like, but I gave them these names to make it clear 🙂

 

Assuming the Make and 'Device Type' columns are choice types, you can use the below code for their items properties:

 

DropDownMake.Items = Choices([@DataSource].Make
DropDownDeviceType.Items = Choices([@DataSource].'Device type'

 

 

 



Did you like my post? Please give it a thumbs up! Did I resolve your issue? Please click Accept as Solution to close the topic and so other members of the community can find solutions more easily.

Thanks again for the reply, it's much appreciated.

 

I'm getting an error on the code above for the drop downs. Says "The function 'Choices' has some invalid arguments". Looks like it's wanting something after the .make at the end? Searchtext?

 

BCBuizer
Multi Super User
Multi Super User

Hi @TBut ,

 

I assume you entered the name of your collection as the data source, but that won't work. Please enter the original data source identifier.



Did you like my post? Please give it a thumbs up! Did I resolve your issue? Please click Accept as Solution to close the topic and so other members of the community can find solutions more easily.

Hi again,

 

It was the original data source as you mentioned it wouldn't work well with a collection.

 

The above error is what I get for the 'Device Type' dropdown and I get a different error for the Make dropdown:

 

"Incompatible types for comparison. These types can't be compared: Error, Table"

BCBuizer
Multi Super User
Multi Super User

Hi @TBut , 

 

Can you please confirm the data type of these two columns and share a screenshot of your code and the errors?



Did you like my post? Please give it a thumbs up! Did I resolve your issue? Please click Accept as Solution to close the topic and so other members of the community can find solutions more easily.

Helpful resources

Announcements

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders     Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Top Solution Authors
Top Kudoed Authors
Users online (3,200)