cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ktownshend
Helper I
Helper I

Help with updating one list with info from a field in another list

I have just recently moved several access tables to SharePoint lists.  The relationships have been built and that seems to be working well.

 

Where I've run into an issue is, when the Main table was brought up, there were 121 missing entries (they were deleted on purpose) so the standard auto numbering is off.  I've created a column and called it Corrective Action ID and right now users are manually entering the next number in line.

 

What I'd like to do is take that number and have it auto-increment. 

 

I've created a secondary table that holds just the last number used. I'd like to make a flow that will look at the current in-use number, add 1 to it and update the secondary table with it so that the next time a user enters data, it will look at the last number in the secondary file add 1 and that becomes the new number and updates the secondary file.

 

If you would like more info, I'm happy to provide screenshots and stuff.

 

Thank you 

2 ACCEPTED SOLUTIONS

Accepted Solutions

Hi @ktownshend ,

Do you custom a form app in your SP List using PowerApps?

 

Please consider modify your formula as below:

If(
   SharePointForm1.Mode = FormMode.New, 
   First(Sort(CorrectiveAction, 'Corrective Action ID', Descending)).'Corrective Action ID' + 1, 
   ThisItem.'Corrective Action ID'
)

or

If(
   IsBlank(SharePointIntegration.Selected) || IsEmpty(SharePointIntegration.Selected), 
   First(Sort(CorrectiveAction, 'Corrective Action ID', Descending)).'Corrective Action ID' + 1, 
   ThisItem.'Corrective Action ID'
)

 

Set the OnNew property of SharePointIntegration to following:

Refresh('SP List');
NewForm(SharePointForm1)

set the OnEdit property of SharePointIntegration to following:

Refresh('SP List');
EditForm(SharePointForm1)

set the OnView property of SharePointIntegration to following:

Refresh('SP List');
ViewForm(SharePointForm1)

 

Please consider take a try with above solution, check if the issue is solved.

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Thank you so much.  I started over from scratch and used the following:

 

If(
   SharePointForm1.Mode = FormMode.New, 
   First(Sort(CorrectiveAction, 'Corrective Action ID', Descending)).'Corrective Action ID' + 1, 
   ThisItem.'Corrective Action ID'
)

 This worked and I'm having my end users test it out now 

View solution in original post

7 REPLIES 7
Anonymous
Not applicable

SharePoint Lists have ID columns with unique incrementing values. Is there a reason you can't use that as the ID?

 

You could also setup a calculated column that is equal to the row's SharePoint ID plus whatever the difference is with your other ID.

v-xida-msft
Community Support
Community Support

Hi @ktownshend ,

Could you please share a bit more about the "Corrective Action ID" column in your Main List? Is it a Text type column?

Do you want to store the latest number value within your second List?

 

Based on the needs that you mentioned, I think it is not necessary to set up second List to store the Latest number value. I have made a test on my side, please take a try with the following workaround:

1. Generate an app based on your Main List. It would generate three screens -- BrowseScreen, DetailScreen and EditScreen.

2. Within the Edit screen, enable "Corrective Action ID" field within the Edit form. Set the Default property of the "Corrective Action ID" Text Box to following:

If(
   EditForm1.Mode = FormMode.New,
   Value(First(Sort('Main List', Value('Corrective Action ID'), Descending)).'Corrective Action ID') + 1,
   ThisItem.'Corrective Action ID'
)

Then when you add a new record using the generated app, it would auto-populate the "Corrective Action ID" field with latest value.

 

More details about the Sort function, please check the following article:

Sort function

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

@v-xida-msft 

 

Thank you for getting back to me, the field is a number field, not text, does that make a difference?

 

I was not able to get this to work as expected.  It returned either 630 or 2, neither of which are the next number I need, it should be 1025.

 

Not sure what I'm doing wrong.

 

Any help or point in the right direction is appreciated.

 

Thank you 

 

 

v-xida-msft

Hi @ktownshend ,

Could you please share a screenshot about the Edit form in your app?

 

I think the data type of the  "Corrective Action ID" field do not make a difference in the returned result.

 

Within the Edit screen, enable "Corrective Action ID" field within the Edit form. Set the Default property of the "Corrective Action ID" Text Box to following:

If(
   EditForm1.Mode = FormMode.New,
   First(SortByColumns('Main List', 'Corrective Action ID', Descending)).'Corrective Action ID' + 1,
   ThisItem.'Corrective Action ID'
)

Note: The above "Auto-Increment" functionality would work only when you create a new record (Edit form is in New mode).

 

In addition, you could also consider take a try with the following workaround:

Set the Default property of the "Corrective Action ID" Text Box to following:

 

If(
   EditForm1.Mode = FormMode.New,
   Max('Main List', 'Corrective Action ID') + 1,
   ThisItem.'Corrective Action ID'
)

 

Please check if you have typed above proper formula within the Default property of the "Corrective Action ID" Text Box within the Edit form.

 

Best regards,

 

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Cool, I will try those suggestions as well.

 

Here's what I have typed up:

 

If(SharePointForm1.Mode = New, Value(First(Sort(CorrectiveAction, Value('Corrective Action ID'), Descending)).'Corrective Action ID') + 1, ThisItem.'Corrective Action ID' )

 

I am getting this error: The function Value has some invalid arguments 

 

Hi @ktownshend ,

Do you custom a form app in your SP List using PowerApps?

 

Please consider modify your formula as below:

If(
   SharePointForm1.Mode = FormMode.New, 
   First(Sort(CorrectiveAction, 'Corrective Action ID', Descending)).'Corrective Action ID' + 1, 
   ThisItem.'Corrective Action ID'
)

or

If(
   IsBlank(SharePointIntegration.Selected) || IsEmpty(SharePointIntegration.Selected), 
   First(Sort(CorrectiveAction, 'Corrective Action ID', Descending)).'Corrective Action ID' + 1, 
   ThisItem.'Corrective Action ID'
)

 

Set the OnNew property of SharePointIntegration to following:

Refresh('SP List');
NewForm(SharePointForm1)

set the OnEdit property of SharePointIntegration to following:

Refresh('SP List');
EditForm(SharePointForm1)

set the OnView property of SharePointIntegration to following:

Refresh('SP List');
ViewForm(SharePointForm1)

 

Please consider take a try with above solution, check if the issue is solved.

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thank you so much.  I started over from scratch and used the following:

 

If(
   SharePointForm1.Mode = FormMode.New, 
   First(Sort(CorrectiveAction, 'Corrective Action ID', Descending)).'Corrective Action ID' + 1, 
   ThisItem.'Corrective Action ID'
)

 This worked and I'm having my end users test it out now 

Helpful resources

Announcements

Power Platform Connections - Episode 7 | March 30, 2023

Episode Seven of Power Platform Connections sees David Warner and Hugo Bernier talk to Microsoft MVP Dian Taylor, alongside the latest news, product reviews, and community blogs.     Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!      Show schedule in this episode:    0:00 Cold Open 00:30 Show Intro 01:02 Dian Taylor Interview 18:03 Blogs & Articles 26:55 Outro & Bloopers    Check out the blogs and articles featured in this week’s episode:    https://francomusso.com/create-a-drag-and-drop-experience-to-upload-case-attachments @crmbizcoach https://www.youtube.com/watch?v=G3522H834Ro​/  @pranavkhuranauk https://github.com/pnp/powerapps-designtoolkit/tree/main/materialdesign%20components @MMe2K​ https://2die4it.com/2023/03/27/populate-a-dynamic-microsoft-word-template-in-power-automate-flow/ @StefanS365 https://d365goddess.com/viva-sales-administrator-settings/ @D365Goddess https://marketplace.visualstudio.com/items?itemName=megel.mme2k-powerapps-helper#Visualize_Dataverse... @MMe2K    Action requested:  Feel free to provide feedback on how we can make our community more inclusive and diverse.    This episode premiered live on our YouTube at 12pm PST on Thursday 30th March 2023.    Video series available at Power Platform Community YouTube channel.    Upcoming events:  Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas    Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community    If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.   

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.    Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash  ScottShearer     Rusk  ChristianAbata     cchannon  Koen5     a33ik   Heartholme     AaronKnox        Matren        Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg    rubin_boer   cwebb365   Dorrinda   G1124   Gabibalaban   Manan-Malhotra   jcfDaniel   WarrenBelz   Waegemma      If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.       Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.    Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Welcome to the Power Apps Community

Welcome! Congratulations on joining the Microsoft Power Apps community! You are now a part of a vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun! Now that you are a member, you can enjoy the following resources:   The Microsoft Power Apps Community Forums If you are looking for support with any part of Microsoft Power Apps, our forums are the place to go. They are titled "Get Help with Microsoft Power Apps " and there you will find thousands of technical professionals with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Apps community forums! Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered!   Microsoft Power Apps IdeasDo you have an idea to improve the Microsoft Power Apps experience, or a feature request for future product updates? Then the "Power Apps Ideas" section is where you can contribute your suggestions and vote for ideas posted by other community members. We constantly look to the most voted Ideas when planning updates, so your suggestions and votes will always make a difference.   Community Blog & NewsOver the years, more than 600 Power Apps Community Blog Articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on building Power Apps. On the Power Apps Community Blog, read the latest Power Apps related posts from our community blog authors around the world. Let us know if you would like to become an author and contribute your own writing — everything Power Apps related is welcome!   Power Apps Samples, Learning and Videos GalleriesOur galleries have a little bit of everything to do with Power Apps. Our galleries are great for finding inspiration for your next app or component. You can view, comment and kudo the apps and component gallery to see what others have created! Or share Power Apps that you have created with other Power Apps enthusiasts. Along with all of that awesome content, there is the Power Apps Community Video & MBAS gallery where you can watch tutorials and demos by Microsoft staff, partners, and community gurus in our community video gallery.   Again, we are excited to welcome you to the Microsoft Power Apps community family! Whether you are brand new to the world of process automation or you are a seasoned Power Apps veteran. Our goal is to shape the community to be your ‘go to’ for support, networking, education, inspiration and encouragement as we enjoy this adventure together!   Let us know in the Community Feedback if you have any questions or comments about your community experience.To learn more about the community and your account be sure to visit our Community Support Area boards to learn more! We look forward to seeing you in the Power Apps Community!The Power Apps Team

Top Solution Authors
Top Kudoed Authors
Users online (1,804)