Showing results for 
Search instead for 
Did you mean: 
Kudo Kingpin
Kudo Kingpin

Hot to Patch to update multiple records

I came across this Formula in the UX Patterns: Multiselect Blog


ForAll(Filter(Gallery1.AllItems,Checkbox1.Value = true), Patch( ProfileSkillSets, Defaults(ProfileSkillSets) ,{ ProfileID:EditForm1.LastSubmit.ID, SkillsetID:ID, Skillset:Title }))


This works great when adding new Records, however I would like to Patch a value into a specific Column, so how do I select the record for Patch to work?


Essentially I have a Gallery called GalleryDocs, which displays Documents from a Sharepoint Document library, I've inserted Checkboxes into the Gallery and I would like the User to select documents and then hit a button which will trigger the patch to update MetaData for the Docs.


Any help would be greatly appreciated.

Community Champion
Community Champion

Hi @UB400

I think there are two possible approaches:

  1. using the ForAll function patching single records
  2. patching a table of updates

For the first approach you would use the same as the UX patterns:

ForAll(Filter(GalleryDocs.AllItems,Checkbox1.Value), Patch(MyDocLibrary, {ID: ID} ,{MetadataColumn1:MyMetadataControl1.Property, MetadataColumn2:MyMetadataControl2.Property, etc. etc. }))

The ID:ID in the middle may seem strange but it should work without the need for disambiguation, if not then you need to disambiguate.


The second approach could in theory be more efficient/faster, since it should only make one call in total to the server instead of one for every line.

It could be something like this:

Patch(MyDocLibrary, Filter(GalleryDocs.AllItems, Checkbox1.Value).ID, RenameColumns(RenameColumns(ShowColumns(Filter(GalleryDocs.AllItems, Checkbox1.Value), "MetadataControl1.Property", "MetadataControl2.Property"), "MetadataControl1.Property", "MetadataColumn1"), "MetadataControl2.Property", "MetadataColumn2")))

I have not tested this second method, and renaming the columns using the controls in the gallery could be problematic and need some debugging.


Please let me know how you get on.

Thanks @Meneghino I tried the First option, it works great! Dude you're a genius! Thank you so much, I really appreciate it.


I have a somewhat related question that I hope you can answer:


I have a gallery with check boxes, which I want to use to filter items in another Gallery and I have some additional drop downs as well that I want to Incorporate into the Filter, I've been struggling with this and can't really make it work.


Here's the scenario:


I have an SP list which I'm displaying in a Gallery. I want to be able to filter by several controls:


1. Is a DropDown List which is "Region", first item in the Region list is "All"

2. Is  Gallery of Checkboxes for "Countries" (there are several Countries in a Region), displayed checkboxes are filtered by value of Region DropDown.

3. Is a Gallery of Checkboxes for "Tags" that reflect the content e.g. "Dog", "Labrador", "Sheepdog", "Cat", "Siamese" etc, basically the User can check if content has any of these tags in the content

4. If possible add a Search Textbox, to search a particular column for say "Title"


So if Region is not selected, then we treat Region ="All"

User Selects Countries applicable and tags applicable and we throw a search textbox in the mix


I need to make a provision for the User not selecting anything and the various combinations of.


Any ideas, I'm really stumped with this one. 



Community Champion
Community Champion

Hi @UB400


There are many good ways of achieving what you are trying to do.


Firstly I would consider using a list box instead of a gallery for the selecion of the countries and tags.  This also allows for multiple choices and is simpler than a gallery.  In any case the mechanics are the same, so what I am going to say below does not change.


Let's take it one step at a time and start with the region/country piece.  For the sake of argument, let's assume that you have a table (either static or data source, called MyWorld) with two columns: Region and Country both of text type.  Also let's assume that your data table (MyData) has only a column called Country of text type.


Now, I would suggest this:

1) Create a dropdown (DropdownRegion) and set its Items property to this:

Ungroup(Table({MyTables: Table({Region; "All"})},{MyTables: GroupBy(MyWorld, "Region", "AllRows").Region}), "MyTables")

See this post of mine to see where this comes from


2) Create a listbox (ListboxCountries) and set its items property to this:

Filter(MyWorld, If(DropdownRegion.Selected.Region="All", true, Region = DropdownRegion.Selected.Region))

3) Set ListboxCountries.DisplayMode to this:

If(DropdownRegion.Selected.Region="All", DisplayMode.Disabled, DisplayMode.Edit)

4) Set your data gallery Items property to this:

Filter(MyData, If(DropdownRegion.Selected.Region="All", true, Country in ListboxCountries.Selected.Country))

Let's get this working and then add features (such as the ability to select all countries in a region, tags, text search etc.)


Please let me know how you get on.

@MeneghinoThanks for your reply. My explanation of what I want to do was not very good, let me try again.


Lets say my Main list is a list called "News", I then have "related" Lists called "SelectedCountries" and "SelectedTags"


So when I add a new "News" Item, I'm also Patching the ID of the "News" record into the "Related" Lists, because a "News" Item often has many Countries in the record, see image below.


For the Filtering I can see you know what I want, what I'm struggling with here is "joining" the tables of "News" and "CountriesSelected" to be be able to accomplish the Filtering. 


I'm open to suggestions, if you see a better way of structuring the data, I'm happy to follow



Community Champion
Community Champion

Hi @UB400

What you describe is a many-to-many relationship, and the way you are implementing it is absolutely correct, by using a 'linking' table between the two sides of the relationship.

I would suggest that renaming a few objects would maybe make things clearer (but be careful if you use SharePoint since the name changes will not propagate).  For example the CountriesSelected list is really better named as CountriesNews for example.  Please see this article on this.  I would also change this list's ID column to CountryID, so the list has only two columns: CountryID and NewsID.  Depending on what your back-end is (i.e. SharePoint or SQL Server or other, please advise) there are a couple of tricks that may be needed to make this work.

Please see this thread on many-to-many relationships in PowerApps.

Just to clarify before proceeding, you must also have a Tags list, right?

Finally, I would replace the RegionName column of the Countries list with RegionID, to be consistent.


Please let me know if I have now understood your situation correctly and what back end you are using to store the lists (i.e. SP or other)

Helpful resources


Power Platform Connections - Episode 7 | March 30, 2023

Episode Seven of Power Platform Connections sees David Warner and Hugo Bernier talk to Microsoft MVP Dian Taylor, alongside the latest news, product reviews, and community blogs.     Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!      Show schedule in this episode:    0:00 Cold Open 00:30 Show Intro 01:02 Dian Taylor Interview 18:03 Blogs & Articles 26:55 Outro & Bloopers    Check out the blogs and articles featured in this week’s episode: @crmbizcoach​/  @pranavkhuranauk @MMe2K​ @StefanS365 @D365Goddess @MMe2K    Action requested:  Feel free to provide feedback on how we can make our community more inclusive and diverse.    This episode premiered live on our YouTube at 12pm PST on Thursday 30th March 2023.    Video series available at Power Platform Community YouTube channel.    Upcoming events:  Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas    Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community    If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.   

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.    Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash  ScottShearer     Rusk  ChristianAbata     cchannon  Koen5     a33ik   Heartholme     AaronKnox        Matren        Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg    rubin_boer   cwebb365   Dorrinda   G1124   Gabibalaban   Manan-Malhotra   jcfDaniel   WarrenBelz   Waegemma      If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today:   

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.       Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.    Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Welcome to the Power Apps Community

Welcome! Congratulations on joining the Microsoft Power Apps community! You are now a part of a vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun! Now that you are a member, you can enjoy the following resources:   The Microsoft Power Apps Community Forums If you are looking for support with any part of Microsoft Power Apps, our forums are the place to go. They are titled "Get Help with Microsoft Power Apps " and there you will find thousands of technical professionals with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Apps community forums! Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered!   Microsoft Power Apps IdeasDo you have an idea to improve the Microsoft Power Apps experience, or a feature request for future product updates? Then the "Power Apps Ideas" section is where you can contribute your suggestions and vote for ideas posted by other community members. We constantly look to the most voted Ideas when planning updates, so your suggestions and votes will always make a difference.   Community Blog & NewsOver the years, more than 600 Power Apps Community Blog Articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on building Power Apps. On the Power Apps Community Blog, read the latest Power Apps related posts from our community blog authors around the world. Let us know if you would like to become an author and contribute your own writing — everything Power Apps related is welcome!   Power Apps Samples, Learning and Videos GalleriesOur galleries have a little bit of everything to do with Power Apps. Our galleries are great for finding inspiration for your next app or component. You can view, comment and kudo the apps and component gallery to see what others have created! Or share Power Apps that you have created with other Power Apps enthusiasts. Along with all of that awesome content, there is the Power Apps Community Video & MBAS gallery where you can watch tutorials and demos by Microsoft staff, partners, and community gurus in our community video gallery.   Again, we are excited to welcome you to the Microsoft Power Apps community family! Whether you are brand new to the world of process automation or you are a seasoned Power Apps veteran. Our goal is to shape the community to be your ‘go to’ for support, networking, education, inspiration and encouragement as we enjoy this adventure together!   Let us know in the Community Feedback if you have any questions or comments about your community experience.To learn more about the community and your account be sure to visit our Community Support Area boards to learn more! We look forward to seeing you in the Power Apps Community!The Power Apps Team

Top Solution Authors
Top Kudoed Authors
Users online (3,048)