Showing results for 
Search instead for 
Did you mean: 
Frequent Visitor

How do I export the Contents of a Data Table to Excel

This should be an easy one but I haven't seen a solution explained for this anywhere yet.


Very simple, very common use case:  I have a data table that is showing 3 to 5 columns and 5 to 10 rows of data.  I have a button control that a user clicks and when they click on this it exports the contents of the data table into excel, or CVS.  How do I achieve this?


I have researched the export control, but I haven't found a solution.  If I point the export control to use the data table as the "data" field, then it exports into a zip file 3 files, none of which have any format compatible with a standard rows / columns excel format.  So there must be something I am missing here.


Again, fairly common use case:  Just a data table, and a button that exports this to excel.  How do I do this?






Accepted Solutions

There is no way to directly export a datatable to excel from PowerApps. You can create a blank excel table with appropriate columns and create a connector to it and then add a collection to it. This thread in the ideas forum may be relevant Export-Collection-to-local-drive-as-CSV-or-Excel/idi-p/68559 

I have no experience with model driven apps but apparently there is a way to export data from them to excel. 

View solution in original post

Super User
Super User

I have done this using a gallery but a DataTable should work just as well. For example, lets call the DataTable, 'mydatatable'.  In Excel, create a spreadsheet with the identical column names as the mydatatable columns.   In Excel, give the table a name using the Design tab, something like 'mydata'. Save the Excel file to OneDrive, DropBox, etc.  In Powerapps, locate the Excel file and add the mydata spreadsheet from the Excel file as a DataSource.  Set your button OnSelect to Collect(mydata, mydatatable.AllItems) or ClearCollect(mydata, mydatatable.AllItems), depending on whether or not you want to append or replace the data in your Excel file.

Community Support
Community Support

Hi @Iantg,


What @Drrickryp suggested is the usual way to use to work with Excel file within PowerApps. You need to first connect to the Excel table as the data source in PowerApps. Yet I suspect what you are trying to achieve is that create an Excel file using PowerApps when clicking on button. If so, then so far there is no direct way to do this. The closest way I could find is that create csv file using flow:






Community Support Team _ Mona Li
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi Thanks for the quick feedback everyone.  I suppose I should clarify the use cas a little more.


The powerapps data table is using a SQL Server view / table as the data source.  The user looks on the screen and sees the data in the powerapps data table, then wants to get a copy of what he / she sees downloaded to excel.  So there is a button on the screen that says "Export to Excel".  The user clicks this button, and the data table exports it's rows / columns into a zip file, or an excel file and user downloads it from here.


I know you have an export control in powerapss, and I know you can set this to look at various data sources and it will initiate a zip drive download...  But it doesn't quite work as expected.  It creates 3 files, none of which are traditional cvs, excel types of grid structures with columns and rows.  


I am aware that if the powerapps data table in question is using an excel spreadsheet as the data source, then users can just work between that excel file and powerapps...  But that is a different use case.  I am also not trying to email anyone, or attach anything to an email or get involved with flow or any other 3rd party tools.


I am sure this is one of the most common use cases.....  Just a simple method to export what is in the data table into a spreadhseet for download.  I have hard coded this in the past with visual studio, just not sure how to get started here.


Any thoughts or exacmples would be appriciated.  If this is functionality the development team over there hasn't thought of I would be shocked.  But if this is the case...  let me know so we can bump this into their suggested enhacements list.



Frequent Visitor

I'm bumping this because I never got a solution. If there are no viable solutions for this requirement, consider this post a feature request.  (Allow users to Export the contents of a Data Table to Excel)








I'm having the same issue here. Is there a way to simply export a data table into excel?



There is no way to directly export a datatable to excel from PowerApps. You can create a blank excel table with appropriate columns and create a connector to it and then add a collection to it. This thread in the ideas forum may be relevant Export-Collection-to-local-drive-as-CSV-or-Excel/idi-p/68559 

I have no experience with model driven apps but apparently there is a way to export data from them to excel. 

Not applicable

Did you ever get this sorted?


The way is add a view on the table, call the view with a flow and trigger it from your PowerApp. I've over simplified the explanation, but essentially you can get it to email you the table as an excel file.

Frequent Visitor


I had a similar situation where the data is stored in a SQL DB. I get the data that I need from the DB into a collection which has the same field names as that in the SharePoint list (this is just a throw away list to store the data temporarily) so its easy to push to ex:

ClearCollect(CollectionName, ShowColumns('[dbo].[TABLENAME]', "Field1", "Field2", "Field3", "Field4" ))

Then I have a button that when pressed first deletes all of the entries in the SharePoint list, writes the collection with the latest values up to the SharePoint list then downloads an .iqy file which I have stored in a document library which then displays all of the contents in the excel file. The .iqy file I got by going to the SharePoint list and clicking the Export to excel button then just saved it to a document library then point to the file. The onSelect property for the button is:

RemoveIf(SharepointListName, !IsBlank(SharepointListName));

Advocate I
Advocate I

I have been trying to find a way to simply export reports and data from PowerApps to various formats so the user experience is clean and simple. After four years there still isnt an easy and clean way of doing this. Needless to say my customers have become frustrated and in several cases we resort back to using MS Access because it is far easier and faster to create reports and meet the customer requirements. The opening screen for Power Apps is a bit misleading - creating apps fast is limited to simple data entry; however, for more real world business needs Power Apps is a bit of a disappointment. 

Helpful resources


Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders     UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: 2. Power Apps Copilot Cookbook Gallery:   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Top Solution Authors
Top Kudoed Authors
Users online (6,703)