Showing results for 
Search instead for 
Did you mean: 
Frequent Visitor

How do I export the Contents of a Data Table to Excel

This should be an easy one but I haven't seen a solution explained for this anywhere yet.


Very simple, very common use case:  I have a data table that is showing 3 to 5 columns and 5 to 10 rows of data.  I have a button control that a user clicks and when they click on this it exports the contents of the data table into excel, or CVS.  How do I achieve this?


I have researched the export control, but I haven't found a solution.  If I point the export control to use the data table as the "data" field, then it exports into a zip file 3 files, none of which have any format compatible with a standard rows / columns excel format.  So there must be something I am missing here.


Again, fairly common use case:  Just a data table, and a button that exports this to excel.  How do I do this?






Accepted Solutions

There is no way to directly export a datatable to excel from PowerApps. You can create a blank excel table with appropriate columns and create a connector to it and then add a collection to it. This thread in the ideas forum may be relevant Export-Collection-to-local-drive-as-CSV-or-Excel/idi-p/68559 

I have no experience with model driven apps but apparently there is a way to export data from them to excel. 

View solution in original post

Super User
Super User

I have done this using a gallery but a DataTable should work just as well. For example, lets call the DataTable, 'mydatatable'.  In Excel, create a spreadsheet with the identical column names as the mydatatable columns.   In Excel, give the table a name using the Design tab, something like 'mydata'. Save the Excel file to OneDrive, DropBox, etc.  In Powerapps, locate the Excel file and add the mydata spreadsheet from the Excel file as a DataSource.  Set your button OnSelect to Collect(mydata, mydatatable.AllItems) or ClearCollect(mydata, mydatatable.AllItems), depending on whether or not you want to append or replace the data in your Excel file.

Community Support
Community Support

Hi @Iantg,


What @Drrickryp suggested is the usual way to use to work with Excel file within PowerApps. You need to first connect to the Excel table as the data source in PowerApps. Yet I suspect what you are trying to achieve is that create an Excel file using PowerApps when clicking on button. If so, then so far there is no direct way to do this. The closest way I could find is that create csv file using flow:






Community Support Team _ Mona Li
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi Thanks for the quick feedback everyone.  I suppose I should clarify the use cas a little more.


The powerapps data table is using a SQL Server view / table as the data source.  The user looks on the screen and sees the data in the powerapps data table, then wants to get a copy of what he / she sees downloaded to excel.  So there is a button on the screen that says "Export to Excel".  The user clicks this button, and the data table exports it's rows / columns into a zip file, or an excel file and user downloads it from here.


I know you have an export control in powerapss, and I know you can set this to look at various data sources and it will initiate a zip drive download...  But it doesn't quite work as expected.  It creates 3 files, none of which are traditional cvs, excel types of grid structures with columns and rows.  


I am aware that if the powerapps data table in question is using an excel spreadsheet as the data source, then users can just work between that excel file and powerapps...  But that is a different use case.  I am also not trying to email anyone, or attach anything to an email or get involved with flow or any other 3rd party tools.


I am sure this is one of the most common use cases.....  Just a simple method to export what is in the data table into a spreadhseet for download.  I have hard coded this in the past with visual studio, just not sure how to get started here.


Any thoughts or exacmples would be appriciated.  If this is functionality the development team over there hasn't thought of I would be shocked.  But if this is the case...  let me know so we can bump this into their suggested enhacements list.



Frequent Visitor

I'm bumping this because I never got a solution. If there are no viable solutions for this requirement, consider this post a feature request.  (Allow users to Export the contents of a Data Table to Excel)








I'm having the same issue here. Is there a way to simply export a data table into excel?



There is no way to directly export a datatable to excel from PowerApps. You can create a blank excel table with appropriate columns and create a connector to it and then add a collection to it. This thread in the ideas forum may be relevant Export-Collection-to-local-drive-as-CSV-or-Excel/idi-p/68559 

I have no experience with model driven apps but apparently there is a way to export data from them to excel. 

Regular Visitor

Did you ever get this sorted?


The way is add a view on the table, call the view with a flow and trigger it from your PowerApp. I've over simplified the explanation, but essentially you can get it to email you the table as an excel file.

Frequent Visitor


I had a similar situation where the data is stored in a SQL DB. I get the data that I need from the DB into a collection which has the same field names as that in the SharePoint list (this is just a throw away list to store the data temporarily) so its easy to push to ex:

ClearCollect(CollectionName, ShowColumns('[dbo].[TABLENAME]', "Field1", "Field2", "Field3", "Field4" ))

Then I have a button that when pressed first deletes all of the entries in the SharePoint list, writes the collection with the latest values up to the SharePoint list then downloads an .iqy file which I have stored in a document library which then displays all of the contents in the excel file. The .iqy file I got by going to the SharePoint list and clicking the Export to excel button then just saved it to a document library then point to the file. The onSelect property for the button is:

RemoveIf(SharepointListName, !IsBlank(SharepointListName));

Advocate I
Advocate I

I have been trying to find a way to simply export reports and data from PowerApps to various formats so the user experience is clean and simple. After four years there still isnt an easy and clean way of doing this. Needless to say my customers have become frustrated and in several cases we resort back to using MS Access because it is far easier and faster to create reports and meet the customer requirements. The opening screen for Power Apps is a bit misleading - creating apps fast is limited to simple data entry; however, for more real world business needs Power Apps is a bit of a disappointment. 

Helpful resources


Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly New User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

January 2024 Community Newsletter

Welcome to our January Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements in each Community and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond.      COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, giving (and receiving!) kudos, and consistently providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, make it your New Year's Resolution to be more active in the community in 2024.   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   LATEST NEWS Power Platform 2024 Release Wave Highlights This month saw the 2024 Release Wave 1 plans for Microsoft Power Platform and Microsoft Dynamics 365- a compilation of new capabilities planned for release between April and September 2024. Click here to read Corporate Vice President Maureen (Mo) Osborne's detailed breakdown of the upcoming capabilities, and click the image below to check out some of the Power Platform 2024 Release Wave 1 highlights.     "What's New" Power Platform Shorts Series This month we also launched our brand-new 'Power Shorts' series on YouTube - a selection of super sweet snapshots to keep you in the loop with all the latest trends from across the Power Platform and beyond. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.   Super User In Training (S.U.I.T) It was great to see the Power Platform Community officially kick off Season One of their Super User in Training (SUIT) program this month! Their first meeting saw an amazing turnout of over 300 enthusiastic participants who started their dynamic journey toward becoming Super Users. Huge thanks to Manas Maheshwari, Eric Archer, Heather Hernandez, and Duane Montague for a fantastic kick-off. The first meeting also saw seasoned Super User, Drew Poggemann, share invaluable insights on navigating the #MicrosoftCommunity with finesse. Many thanks to Drew for setting the stage and emphasizing the importance of active engagement and the art of providing thoughtful community solutions. If you want to learn more about the features and benefits of gaining Super User status, click the image below to find out more, and watch this space for more info about Season Two and how you can SUIT UP in the community!     UPCOMING EVENTS Microsoft 365 Community Day - Miami - February 1-2, 2024 It's not long now until the Microsoft 365 Community Day Miami, which will be taking place at the Wolfson Campus at Miami Dade College on 1-2 Feb. 2024. This free event is all about unlocking the full potential of Power Platform, Microsoft 365, and AI, so whether you’re a tech enthusiast, a business owner, or just curious about the latest Microsoft advancements, #M365Miami is for you.   The event is completely free and there will sessions in both English and Spanish to celebrate the vibrant and diverse make-up of our amazing community. Click the image below to join this amazing Community Day in Miami and become a part of our incredible network of learners and innovators!     Microsoft Fabric - Las Vegas - March 26-28, 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas. And if you book now, you can save $100 off registration! The Microsoft Fabric Conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions.   There will be a special Community Lounge onsite, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Just add the code MSCUST when registering for a $100 discount today. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!     Microsoft 365 Conference - Orlando - April 30 - May 2, 2024 Have you added The Microsoft 365 Conference to your community calendar yet? It happens this April 30th - May 2nd in Orlando, Florida. The 2024 Microsoft 365 Conference is one of the world’s largest gatherings of Microsoft engineers and community, with a strong focus on Power Platform, SharePoint, Azure, and the transition to an AI-powered modern workplace.   Click the image link below to find out more and be prepared to be enlightened, educated, and inspired at #M365Conf24!   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages  

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!         Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Top Solution Authors
Top Kudoed Authors
Users online (1,711)