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SccP72
Level: Powered On

How do I populate a new PowerApps form from last submitted form (SharePoint list)?

Hi all 

New to PowerApps, I have built a handover form for my team mates in PowerApps that works well but I would like to streamline it a bit.

At the moment they submit the form and start a new blank form, I would like to copy information from the last saved form to pre-populate different text fields in the new form.

This will save them from having to copy and paste the data across.

On submit the data is saved into a SharePoint list.

I have tried reseting card values but on submit it just overwrites the SharePoint entry with new card values and does not start a new entry.

 

Is this possible? 

If so any information would be great.

Thanks in advance 

1 ACCEPTED SOLUTION

Accepted Solutions
Super User
Super User

Re: How do I populate a new PowerApps form from last submitted form (SharePoint list)?

@SccP72 

Yes, this is possible.  You will need to alter the Default property for each DataCard that you wish to exhibit this action.

In the default consider the following formula (again, applied to each data card where you need it):

If(
  !IsBlank(yourEditForm.LastSubmit.ID), yourEditForm.LastSubmit.yourColumnName,
  ThisItem.yourColumnName
)

Obviously, replace yourEditForm in the above with your EditForm name and yourColumnName with the name of the column you want to duplicate.

This assumes simple column types (text, number, etc). 

 

I hope this is helpful for you.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up. Solved your problem? - Click on Accept as Solution. Others seeking the same answers will be happy you did.

View solution in original post

3 REPLIES 3
Super User
Super User

Re: How do I populate a new PowerApps form from last submitted form (SharePoint list)?

@SccP72 

Yes, this is possible.  You will need to alter the Default property for each DataCard that you wish to exhibit this action.

In the default consider the following formula (again, applied to each data card where you need it):

If(
  !IsBlank(yourEditForm.LastSubmit.ID), yourEditForm.LastSubmit.yourColumnName,
  ThisItem.yourColumnName
)

Obviously, replace yourEditForm in the above with your EditForm name and yourColumnName with the name of the column you want to duplicate.

This assumes simple column types (text, number, etc). 

 

I hope this is helpful for you.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up. Solved your problem? - Click on Accept as Solution. Others seeking the same answers will be happy you did.

View solution in original post

SccP72
Level: Powered On

Re: How do I populate a new PowerApps form from last submitted form (SharePoint list)?

Thanks for the quick reply 🙂 i will try it now.

SccP72
Level: Powered On

Re: How do I populate a new PowerApps form from last submitted form (SharePoint list)?

Thanks again

 

Worked like a charm, after i worked out the need to save the form before the fields will fill 😉 

 

 

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