cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

How to Send All Values in Collection to OneDrive (Excel)

Hello,

 

I am building an Inventory App that will allow users to scan a bin's QR code, then put in a quantity to adjust the stock level accordingly. I have the app connected to a OneDrive Excel sheet, but would like to build a collection first then push the collection to Excel. For example, I would like the user to see a gallery of everything they've scanned then submit that collection and add all the records to the Excel sheet. Is this possible?

5 REPLIES 5
rebeccas
Community Champion
Community Champion

I don't usually tie apps to Excel. I would suggest you look at a SharePoint list instead, it will work much better for you in lot's of ways. 

 

That being said..you should be able to use Patch to do what you need. I can tell you how I would do this with a SharePoint list and you may have to adjust it to do this in Excel. In SharePoint the button that would write all the data in my collection to my SPList would be:

 

ForAll(CollName, Patch(SPList, Defaults(SPList), {SPColumn1: CollColumn1, SPColumn2: CollColumn2}))

 

I'm not 100% how to modify this to work for Excel but hopefully this can get you started. I hope this helps! 

Can you connect to the excel datasource and create an edit screen based on column names.

Then have another screen for the input data.

Populate the Default value of the edit screen with variables passed from the input data screen.

Have user submit the edit screen.

 

I imagine you could overlay the input screen over the edit screen, hiding all the edit screen DataCard but, leaving the checkmark to submit.

 

Let me know if you need more detail.

@rebeccasThanks! I was considering using an SP list but wanted to do some backend lookups/calculations and figured it would be better to have it all housed in an Excel workbook. Could you provide more detail as to why you would use a list? Just want to make sure I'm not underthinking it.

@animartis 

 

SharePoint list work very well with PowerApps and with Flow. They have several different column types you can use that will help you format the data how you need and you can do calculations in a column if you need to also. If I have a calculation that I need to show in PowerApps I make it a label and don't actually store in my SharePoint list but I have some that store in my list. It works well with PowerApps to help set any "rules" that will need to be followed to keep the formatting the same for your columns. 

 

Most people's compliant with the SPList is the number of items. Default in PowerApps is going to be 500 and you can raise it to 2,000 if you would like but it will slow it down unless you take a few extra measures. I control the number of items on SPList with auto archiving. When an item gets a certain status then I have a Flow that runs and moves it to another list...stuff like that. 

 

Plus, you have the ability to use People Picker that stores the person with all their details (name, email, etc) in one one column that you can easily refer to in your Flow if you want actions to follow. If you use PowerApps you will eventually use Flow to. Other added bonuses is each line item gets an autoID, it tracks and who and when it it was modfied and created and you can also add attachments to a line item if you have the need.

 

I would give it a try. Let me know if you get going and have any questions and I will help where I can! 🙂

v-xida-msft
Community Support
Community Support

Hi @animartis ,

Do you want to save a Collection back to your Excel table?

 

Based on the needs that you mentioned, I think the ForAll function and Patch function could achieve your needs. Please consider take a try with the following formula:

ForAll(
          YourCollectionData,
           Patch(
                     'YourExcelTable',
                     Defaults('YourExcelTable'),
                     {
                         Column1: YourCollectionData[@Column1],
                         Column2: YourCollectionData[@Column2],
                         Column3: YourCollectionData[@Column3],
                         ...
                     }
           )
)

In addition, the Excel table (hosted in OneDrive) is not a delegable data source, which means that you could not delegate the data process to your Excel table from app, instead, you could only process your data locally. In default, you could only process 500 records at most locally, you could change this limit to maximum value -- 2000.

More details about the Delegation in PowerApps, please check the following article:

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/delegation-overview

 

More details about difference between common data sources (e.g. Excel table, SQL Server, SP List, .. etc) in PowerApps, please check the following blog:

http://powerappsguide.com/blog/post/excel-vs-sharepoint-vs-sql-server-vs-cds

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Results posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (2,951)