cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
RoB-E
Helper II
Helper II

How to code last submit in a dropdown?

I'm new to power apps and just trying to code a drop down to return last submittedvalue on newform  not sure how to and help would be much appreciated. The app I'm working on will create 20 to 30 records a day with the same block number. So I need the dropdown value to defualt to last selected value  when submitted on new form 

18 REPLIES 18

What I am looking for is to save the selected value say 205 for example in tye dropdown newform. So tye submitted form would be 205 and the new form would start with the 205 selection already selected in the dropdown. Is there A code that can do  that ?  

poweractivate
Most Valuable Professional
Most Valuable Professional

@RoB-E 

 

Yes try like this.

 

Presuming a Form called Form1 and a button called Button1 and a data source called List01 (such as a SharePoint List, for example):

 

Form1 DefaultMode

 

FormMode.New

 

 

Form1 Item

 

If(!IsBlank(First(Coll_Last_Submit)),First(Coll_Last_Submit),Defaults(List01))
//Instead of List01 above, use the name of your SharePoint List or data source.

 

 

Form1 OnSuccess

 

Clear(Coll_Last_Submit);Collect(Coll_Last_Submit,Form1.LastSubmit);Patch(Coll_Last_Submit,First(Coll_Last_Submit),{ID:Blank()})

 

or

 

ClearCollect(Coll_Last_Submit,Form1.LastSubmit);Patch(Coll_Last_Submit,First(Coll_Last_Submit),{ID:Blank()})

 

 

Button1 OnSelect

 

SubmitForm(Form1);

 

 

This should work, and the New form after submit, will have all the previous values based on the last submitted record, but still be a new form mode. After the next submit, it should create a brand new record.

 

If the above does not work, properly i.e. for example, if for some reason it just keeps editing the same last submitted record over and over again, it could be because the part where Patch of Blank() value for ID, might not work and not actually remove the ID (thus editing the same last submitted record over and over again), unless a specific setting is turned on in the app called Formula-level error management . So if it does not work, try these steps as well below first:

 

1. Click on Settings

poweractivate_0-1663814617897.png

 

2. In the modal, click on Upcoming Features -> Preview ->  Formula-level error management - set this toggle, to "On"

poweractivate_1-1663814663230.png

3. Close this modal.

4. Save and Publish the app.

5. Close the whole Power Apps editor.

6. Go to make.powerapps.com, select the right environment, find your app for editing, and open it up for editing. If you just made this app recently and it's missing from the list for some reason, just try making a new blank app, and the one that is missing might now appear in the list.

7. Try the app now and see if it works.

 

This setting has been around for quite a long time, it is often turned on for this kind of scenario, the fact that it is labeled "Preview" may not be so much of a concern, I doubt the feature is going away in the future. While that is technically subject to change, I am not able to think of a better way to accomplish your scenario. First try and see if it works with the Formula-level error management setting off (the default). If it does, then great. If it does not (and I suspect that it might not), this setting Formula-level error management  may have to be set to On for this solution to work properly. Please note that after turning it on, it may be necessary to close and reopen the app for editing as stated in the above steps, if it is still not making a new record on each submit, so that the setting could fully take effect.

 

See if it helps @RoB-E 

I did tye steps and also turned on tye function in settings. I'm getting this error ? I have also tried added the ID data card to my app but it still says same error.

I did fix the form name after sending the last message to EditForm1 in the code. I still recive same error message?

poweractivate
Most Valuable Professional
Most Valuable Professional

@RoB-E 

 

The names of the form and the name of the column is for example only.

 

Maybe you are not using a SharePoint list. Instead of ID, put whatever is the column or field that uniquely identifies each row over there.

 

Even if you  are using a SharePoint List, the ID column may have been renamed for some reason in your List, or it is a custom unique column, and may have some other name. than "ID". Check if this might be the case for you, and use this as the name of the column instead of "ID".

 

If you are sure that you do not have any column or field that uniquely identifies each row in this data source, you may be able to remove the Patch part altogether, and it might just work like that anyway. However, in most cases, there is a column that contains the Primary Key, or in other words, the field that has a unique value, which uniquely identifies the row for that "table". If this unique field value is left in there and not blanked out, even if the form is on New, then it will either edit the same record over and over again on the next submit, or throw an error from the data source side on the next submit that the unique value already exists, and then just refuse to create the record altogether and just show that kind of error of the record with that unique value already existing.

 

If you are sure you have no Primary Key, you could try removing the Patch portion. However, I recommend you leave it there, figure out what is the Primary Key column, and use that as the name of the column instead of "ID".

 

See if it helps @RoB-E 

Thank you this did work. i first tried it on a new form page and it worked. I then went back to my app and realized I needed to remove Reset(Form) & EditForm1(NewForm) from my Onselect. its working fine now thanks again. I do have one more Question. for all the other Fields I want Blank after Submit I changed  the Default To "" is that ok? it seems to work just not sure if I should be doing it another way 

poweractivate
Most Valuable Professional
Most Valuable Professional

@RoB-E 

 

You can try to use Blank() for Default instead of "" to be more accurate - especially since you may already be using Blank() now in the Patch statement I gave to make the ID field blank in the new record after submit.

 

 It may be required to have Formula-level error management turned on as I mentioned before, to use Blank() values (especially to patch out the ID to a Blank value).

 

If it is working better or more consistently for you with "", or if you just prefer it, then using "" for Default may be acceptable as well. I recommend to use Blank() but if you prefer it, you may use "" instead, but make sure to carefully test it, some cases may require Blank() to be there and not "" to signify a blank value for a field.

Ok now that all of that is working I noticed I have duplicates showing up in my share point list is there  away to stop that ?

poweractivate
Most Valuable Professional
Most Valuable Professional

@RoB-E 

If the button is pressed again and again, it will create new records with the same values, this is by design of what you requested. They definitely should be different records though with a different unique ID if you check the SharePoint List.

If you want one or more fields to always be different, try using a function like Rand(). You could also try accessing the LastSubmit directly after the OnSuccess, getting the unique ID, and Patching it to another field - although I am unsure why that would be a good idea - the unique value is already there generated automatically, it may be better to simply edit the SharePoint List view, reveal the unique ID, and notice they really aren't "duplicates".

 

Whatever makes it look like a "duplicate", you could perhaps blank out more fields such as specific fields that should not be pre-filled for instance.

Change

ClearCollect(Coll_Last_Submit,Form1.LastSubmit);Patch(Coll_Last_Submit,First(Coll_Last_Submit),{ID:Blank()})

to

//pseudocode
ClearCollect(Coll_Last_Submit,Form1.LastSubmit);Patch(Coll_Last_Submit,First(Coll_Last_Submit),{ID:Blank(),SomeOtherFieldToBlankOut:Blank(),YetAnotherFieldToBlankOut:Blank()})
//change "SomeOtherFieldToBlankOut" and "YetAnotherFieldToBlankOut" to what makes sense for you for what you want to not use the last submitted value, but be blank instead, and have how many or how few of those you want.

 

You can test by using Rand() which should make it pretty obvious they're not duplicates, then try instead to do whatever makes more sense for the field(s) instead.

 

In case there may still be some issue, could you clarify what you mean by noticing that you have duplicates?

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders     UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Top Solution Authors
Top Kudoed Authors