cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
axellefevre
Helper I
Helper I

How to count the number of items in a collection ?

Hi,

 

There is a function to count the number of items which are in a collection?

 

Thanks.

1 ACCEPTED SOLUTION

Accepted Solutions
Meneghino
Community Champion
Community Champion

13 REPLIES 13
Meneghino
Community Champion
Community Champion

Yes, CountRows(MyCollection)

 

All functions are here:

https://powerapps.microsoft.com/en-us/tutorials/formula-reference/

Anonymous
Not applicable

Any better answer so far? I am facing the same difficulties? how to count items in gallery?

Fier
Advocate I
Advocate I

In case you missed it like I did in the accepted answer: use the following "CountRows(CollectionName)"

Anonymous
Not applicable

I used this "CountRows(CollectionName)" in my gallery but it returns only 100 records out of 909. 

Please help! 

poweractivate
Most Valuable Professional
Most Valuable Professional

@Anonymous 

 

What is your data row limit set to? This is located under Settings -> General 

The default is 500. The max is 2000. It may have even been changed to 100.

 

 

poweractivate_1-1666933577314.png

 

 Now let's suppose you even set the max to 2000 records.

 

Well, if you use CountRows(Gallery1.AllItems) - it doesn't matter!

A Gallery loads items 100 at a time,

so therefore CountRows will likely return, at most 100 items

 

While a Gallery's Items property may sometimes be a way to help with issues like this, it does not work too well for CountRows in particular, since Galleries count at most 100 items at a time, even if the data row limit is at the max of 2000!

 

Note that Collections (e.g. ClearCollect, Collect), variables (UpdateContext, Set), and in general, just any functions at all, that are not specifically delegable themselves, are subject to the data row limit. This is even if there is no yellow triangle warning shown.  Note that the CountRows function itself is generally not a delegable function. Therefore, it's subject to the Data row limit, whether or not a yellow triangle warning is even shown.

 

In your case, you have 909 records. I would recommend you just raise the data row limit to the max of 2000 and just use CountRows(DataSourceName) directly on the data source, and you should get 909 as the count!

 

In terms of what do you do if you have more than 2000 records and want to count them. There are multiple possible approaches depending on the data source. To keep it simple for now, I won't elaborate on this, and would suggest you the simpler solution above for the moment @Anonymous .

Anonymous
Not applicable

Thank you for your reply! 

I'm currently building a Payroll and Attendance for HR department, we're in a factory of 1200 people therefore we'll have rougly around 1200 rows per day, so I don't expect to be able to accurately count even using Power Automate as those only allow up to 5000 rows. Thanks, I guess I will have to do count and filter for specific dates or just won't be counting at all then. 

poweractivate
Most Valuable Professional
Most Valuable Professional

@Anonymous 

 

It is possible to count beyond 2000 records in Power Apps, or even beyond 5000 records. However the approaches are somewhat advanced, even complex, to do this, and I feel like it may be still like that even to this day.

 

I might check on it (if I have time) to see if I could offer some guidance on this subject, in case it helps you. There are also working approaches out there you could look for and discussed before multiple times, however, they are somewhat complex and advanced. I may consider to consolidate these approaches in some step by step guides, or even attempt to investigate some approaches not considered before to make this easier for someone who wants to do this kind of counting the number of records, on a scale beyond 2000 Records or even 5000 Records, on a regular basis. 

 

Out of curiosity, which data source(s) are you using now? For example, is it SQL, Dataverse, SharePoint List, or something else? It is possible to count beyond 2000 records with any of those data sources - but I am curious which you are using now @Anonymous .

 

Could you also give some info what kind of counts you prefer, is it the total count, or filtered by something like a date as you are saying?

 

Indeed if you can get the total count to 2000 or less records using things like a delegable Filter function for example (and have the data row limit set at the maximum of 2000), that is certainly some of the first ways you could look at to address this issue. In some advanced use cases these methods are not enough, but in a large number of cases, these approaches are somewhat effective and also tend to help you gain greater understanding of the data and what you want to accomplish with that data in the short and long term, so your thinking seems to be on the right track here. Since these approaches help gain understanding of the data itself, I would recommend to start with these approaches anyway first, as you seem to be doing, since trying to use things like a delegable Filter function to get the number of records below the data row limit, and after that using non-delegable functions like CountRows, are some of the best things you could try first, and I recommend you to try them first.

Tazui
New Member

I'm currently using Sharepoint List as source data. 

I also have access to Dataverse for Teams but for some reason building inside team hasn't been a great experience for me though. Would you recommend Dataverse for Teams instead of SP List?

poweractivate
Most Valuable Professional
Most Valuable Professional

@Tazui @Anonymous I'd recommend to keep the SharePoint List for now in general without an overwhelming reason to change over to Dataverse. You probably have a lot set up there and changing over should be carefully planned over some period of time. Also, I feel like it would be better to use Dataverse than Dataverse for Teams if possible.

 

Note that CountRows is still not delegable even in Dataverse, and to my awareness it is not even delegable in data sources where more delegable functionality is supported than even Dataverse ( i.e. CountRows is likely not delegable even in the SQL Server Connector for example), so that CountRows alone is also not necessarily the best reason to move out of SharePoint List to Dataverse, as it remains non-delegable even after the switch of the data source.

 

While there may be benefits of switching to Dataverse, and while Dataverse may offer more versatile options in general and there are more delegable operators and functionality in Dataverse than SharePoint List, trying to use CountRows there won't be one of the benefits of switching to Dataverse. So for the moment, I might recommend you to keep the SharePoint List. It is also possible to count beyond 2000 rows, and even beyond 5000 rows, in the SharePoint List as well, if using some specific approaches (while may be advanced, it should be possible) so it may be better for you to keep the SharePoint List at the moment. 

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Top Solution Authors
Top Kudoed Authors
Users online (6,462)