cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
axellefevre
Helper I
Helper I

How to count the number of items in a collection ?

Hi,

 

There is a function to count the number of items which are in a collection?

 

Thanks.

1 ACCEPTED SOLUTION

Accepted Solutions
Meneghino
Community Champion
Community Champion

13 REPLIES 13
Meneghino
Community Champion
Community Champion

Yes, CountRows(MyCollection)

 

All functions are here:

https://powerapps.microsoft.com/en-us/tutorials/formula-reference/

Anonymous
Not applicable

Any better answer so far? I am facing the same difficulties? how to count items in gallery?

Fier
Advocate I
Advocate I

In case you missed it like I did in the accepted answer: use the following "CountRows(CollectionName)"

Anonymous
Not applicable

I used this "CountRows(CollectionName)" in my gallery but it returns only 100 records out of 909. 

Please help! 

poweractivate
Most Valuable Professional
Most Valuable Professional

@Anonymous 

 

What is your data row limit set to? This is located under Settings -> General 

The default is 500. The max is 2000. It may have even been changed to 100.

 

 

poweractivate_1-1666933577314.png

 

 Now let's suppose you even set the max to 2000 records.

 

Well, if you use CountRows(Gallery1.AllItems) - it doesn't matter!

A Gallery loads items 100 at a time,

so therefore CountRows will likely return, at most 100 items

 

While a Gallery's Items property may sometimes be a way to help with issues like this, it does not work too well for CountRows in particular, since Galleries count at most 100 items at a time, even if the data row limit is at the max of 2000!

 

Note that Collections (e.g. ClearCollect, Collect), variables (UpdateContext, Set), and in general, just any functions at all, that are not specifically delegable themselves, are subject to the data row limit. This is even if there is no yellow triangle warning shown.  Note that the CountRows function itself is generally not a delegable function. Therefore, it's subject to the Data row limit, whether or not a yellow triangle warning is even shown.

 

In your case, you have 909 records. I would recommend you just raise the data row limit to the max of 2000 and just use CountRows(DataSourceName) directly on the data source, and you should get 909 as the count!

 

In terms of what do you do if you have more than 2000 records and want to count them. There are multiple possible approaches depending on the data source. To keep it simple for now, I won't elaborate on this, and would suggest you the simpler solution above for the moment @Anonymous .

Anonymous
Not applicable

Thank you for your reply! 

I'm currently building a Payroll and Attendance for HR department, we're in a factory of 1200 people therefore we'll have rougly around 1200 rows per day, so I don't expect to be able to accurately count even using Power Automate as those only allow up to 5000 rows. Thanks, I guess I will have to do count and filter for specific dates or just won't be counting at all then. 

poweractivate
Most Valuable Professional
Most Valuable Professional

@Anonymous 

 

It is possible to count beyond 2000 records in Power Apps, or even beyond 5000 records. However the approaches are somewhat advanced, even complex, to do this, and I feel like it may be still like that even to this day.

 

I might check on it (if I have time) to see if I could offer some guidance on this subject, in case it helps you. There are also working approaches out there you could look for and discussed before multiple times, however, they are somewhat complex and advanced. I may consider to consolidate these approaches in some step by step guides, or even attempt to investigate some approaches not considered before to make this easier for someone who wants to do this kind of counting the number of records, on a scale beyond 2000 Records or even 5000 Records, on a regular basis. 

 

Out of curiosity, which data source(s) are you using now? For example, is it SQL, Dataverse, SharePoint List, or something else? It is possible to count beyond 2000 records with any of those data sources - but I am curious which you are using now @Anonymous .

 

Could you also give some info what kind of counts you prefer, is it the total count, or filtered by something like a date as you are saying?

 

Indeed if you can get the total count to 2000 or less records using things like a delegable Filter function for example (and have the data row limit set at the maximum of 2000), that is certainly some of the first ways you could look at to address this issue. In some advanced use cases these methods are not enough, but in a large number of cases, these approaches are somewhat effective and also tend to help you gain greater understanding of the data and what you want to accomplish with that data in the short and long term, so your thinking seems to be on the right track here. Since these approaches help gain understanding of the data itself, I would recommend to start with these approaches anyway first, as you seem to be doing, since trying to use things like a delegable Filter function to get the number of records below the data row limit, and after that using non-delegable functions like CountRows, are some of the best things you could try first, and I recommend you to try them first.

Tazui
New Member

I'm currently using Sharepoint List as source data. 

I also have access to Dataverse for Teams but for some reason building inside team hasn't been a great experience for me though. Would you recommend Dataverse for Teams instead of SP List?

poweractivate
Most Valuable Professional
Most Valuable Professional

@Tazui @Anonymous I'd recommend to keep the SharePoint List for now in general without an overwhelming reason to change over to Dataverse. You probably have a lot set up there and changing over should be carefully planned over some period of time. Also, I feel like it would be better to use Dataverse than Dataverse for Teams if possible.

 

Note that CountRows is still not delegable even in Dataverse, and to my awareness it is not even delegable in data sources where more delegable functionality is supported than even Dataverse ( i.e. CountRows is likely not delegable even in the SQL Server Connector for example), so that CountRows alone is also not necessarily the best reason to move out of SharePoint List to Dataverse, as it remains non-delegable even after the switch of the data source.

 

While there may be benefits of switching to Dataverse, and while Dataverse may offer more versatile options in general and there are more delegable operators and functionality in Dataverse than SharePoint List, trying to use CountRows there won't be one of the benefits of switching to Dataverse. So for the moment, I might recommend you to keep the SharePoint List. It is also possible to count beyond 2000 rows, and even beyond 5000 rows, in the SharePoint List as well, if using some specific approaches (while may be advanced, it should be possible) so it may be better for you to keep the SharePoint List at the moment. 

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders     UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Top Solution Authors
Top Kudoed Authors
Users online (2,601)