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efroseroc
Helper III
Helper III

How to delegate Filter()

Hello everyone, I´m new to Power Apps and I can't find a workaround for the following problem:

 

I´ve made a edit form based on a sharepoint list, let´s call it list1, this list as of now has 3000 records.

 

In a combobox I have this formula: 

Item:    Filter(List2; Zone= DataCardValue11.Selected.Value )

 

The idea of this formula is that based on the selected value on another combobox, bring items located in a sharepoint list (List2), this list has less than 50 records and will stay that way.

 

For example, if you pick Europe (Zone) , the combobox will show only european cities. When you are in "developer mode" it works, it only shows european cites

 

This formula shows a delegation warning, consequently when you submit the form as an user the field is empty. Even though the user picked valid options.

 

Is there a way to use another function other than filter to solve this issue?

 

Any help is greatly appreciated and thanks in advance!

 

Best Regards

 

Mike

15 REPLIES 15

Hi @WarrenBelz 

 

I was giving it some thought and I believe it's better to simplify the problem.

 

I've created a new List called List.Base it has everything we need, you will notice is very similar to List1, and all fields are lines of text.

Of course the picture of List1 I post here is very basic compared to the real one, but it should help us to see clearly. On the other hand List.Base is exactly the same fields wise.

 

The form in the app is based on List1, let's imagine the app is made for cashiers all around the globe. What we want is for them to enter the date, value and the base the sale is made. The other fields (Location, country and zone) will be filled automatically and hidden from the user.

 

For this we have 3 ComboBoxes:

1. For Base we have, DataCardValue6 with items: Choices('List1'.BASE)

2. For Location we have, DataCardValue8 with items: Filter(List.Base;Base=DataCardValue6.Selected.Value).Location

3.For Country we have, DataCardValue8 with items: Filter(List.Base;Base=DataCardValue6.Selected.Value).Country

4. For Zone we have, DataCardValue8 with items: Filter(List.Base;Base=DataCardValue6.Selected.Value).Zone

 

When you test it it works, if you choose Germany it doesn't show NAM for example, same with all the other fields.

But when you check List1 for the record you just made, only Base is correct, location is empty even though is required, Country and Zone are incongruent values (For example NYC in EUR).

 

I hope this new approach is useful, thank you 

 

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

OK @efroseroc ,

Reference lists are great - I use these extensively.

If you have the key field matching reference for all lists, all you need to do on the OnChange property of any drop down you want to  generate another value is

  1. Do a lookup on the list with the value selected to get the other value and set this as a variable
  2. Reset the control containing the value (Country etc)
  3. Put a conditional Default in this control that if the variable exits, use this otherwise the existing value.

Happy to help with the code if required.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Thanks @WarrenBelz ,

 

I have a question, if we code on the OnChange property can we hide the cards containing the dropdowns? Because as i said the idea is that the other fields( Location, zone, country) are not shown to the user.

I would greatly appreciate some help with the code.

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @efroseroc ,

You can make the cards not visible if that is your requirement and it will not effect the way the code works. I do this regularly with setting default values the user does not need to see.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

HI @WarrenBelz, sorry for the late reply.

 

I'm glad to know that the cards can be hidden, although I've been trying to implement the advice you gave me but I can't get it to work at all. Can you please help me with the code?

 

Thank you so much

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @efroseroc ,

This thread is getting way beyond original question (How to delegate filter) which has been solved.

These threads need to be indexed properly so users can find them.

Can you please accept this one on the appropriate post that solved it and start a new thread called something "Setting Default values off hidden controls" and tag me in it - I will respond.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

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