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Helper I
Helper I

How to filter data by multiple columns


I have 5 columns of data 

Name, Age, Place, State, Pincode
Brian, 37,place2,state1,2345
Max,25, place4,state4,9876

They are currently stored in the app by importing using static excel data but later the datasource will change to Azure db
I have a search textbox and a gallery control.
When I search by various combinations of these columns, I would like the data to be filtered.
Example of combinations

1234state1 45 -> should start filtering dynamically after I type the 5th character and should show record Adrien as result
25, place, 9876 -> should start filtering dynamically after I type the 5 th character and show record Max as result

The formula that I tried Filter(datasource, txtSearch.Text in Age || txtSearch.Text in Place || txtSearch.Text in State || txtSearch.Text in Pincode) does not helpl. Could somebody provide any information on how to do this?
Super User
Super User

Hi @AnonyMouse,


I don't think that you can search the data like the following.


1234state1 45


You would at-least need to add space or some other separator, or you can use separate text inputs.

For filtering using separators try the following formula.


ClearCollect(testCollection, datasource)
ForAll(Split(txtSearch.Text, "," // Here you can use different seperator instrad of ",") As currValue, ClearCollect(testCollection, Search(testCollection, currValue, Age, Place, State, Pincode)))


Your filtered data will be in "testCollection".


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Thanks forthe reply. Where should that code go? I put it in the TextInput.OnChange property, not sure if that is the right place as I want it to start filtering after the 5th character is entered. However, it is giving error that , The function search has invalid arguments,this function cannot be  invoked within ForAll, 

Super User
Super User

then try replacing the search with the following.


Filter(testCollection, currValue in Age || currValue in Place || currValue in State || currValue in Pincode)
Helper I
Helper I

Thanks for the reply.

I am unable to user ForAll as it is not delegable. There are more than 5000 entries that need to be queried and filtered.

Super User
Super User

You are using Excel, which might be causing the issue. If your data source is going to change in the future, why are you currently using Excel? If you're looking to create an application before connecting it to the Azure database, consider using a SharePoint list instead. SharePoint lists are free and offer more functionalities compared to Excel files.

Thanks again Talha for your reply.

Data is actually stored in Azure db. It cannot be moved to Sharepoint unfortunately as other applications are also using the same data in Azure. As I need to work on the data to do this search poc, data was shared in excel file to me and once it works, I would have to connect to Azure db. I agree Sharepoint lists are better but unfortunately it cannot be done in current situation. It would be really great if a solution was provided as I am trying out different things but nothing seems to be working. 

Also would delegation warning come for Azure db also?

Super User
Super User

Couldn't you upload the data from this Excel sheet to a SharePoint list for the POC? Because Excel data sources don't offer as many functionalities.

Helper I
Helper I


Talha, thanks again for the reply and your time!
I tried yesterday to put the data in sharepoint and it was painful. There are more than 25 columns and 3000 rows of data and everytime I tried to imported, it used to fail with different reasons and I gave up.

As this was a poc, I have used below approach and it seems to be working. As I understand, collection can store large data, I stored the entire data in collection so as to avoid delegation issues.

Next I plan to inform user to always search in the format of state,place,pincode name age
I created two galleries.In the first gallery,

FirstN(Filter(Distinct(state& "," & place),StartsWith(Value,txtSearch1.Text)),10)

This I did because so that the user can see the different unique combinations of state and place. Otherwise the first 10 records will always have the same state and place information. After the user types the next coma in the seach box, I hide this gallery and show another gallery where matching records show up as the user types in the format state,place,pincode name age

FirstN(Filter(address,StartsWith(state & "," & place & "," & pincode & "," & name & " " & age ,txtSearch1.Text)),10)

This seems to be work but the user ends up typing the entire address.
The ideal solution would have been to dynamically split the search text by coma, then for each, find if it is present in the those columns and use the previous filtered result as input for the next for each loop

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