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vsslasd
Advocate V
Advocate V

How to integrate a group by into a gallery?

I have a gallery with the following Items Source: 

 

Table(
{Order: 1000, Reference: "CustomerCollection", Sub:
AddColumns(GroupBy(Filter(Customers,ActiveStatus<>"S"), "ActiveStatus", "ByActiveStatus"),"Reference","Recommendation","StatusCount",
Sum(ByActiveStatus,Value(1))) },
{Order: 2000, Reference: "VendorCollection", Sub:
AddColumns(GroupBy(Filter(Vendors,ActiveStatus<>"S"), "ActiveStatus", "ByActiveStatus"),"Reference","Recommendation","StatusCount",
Sum(ByActiveStatus,Value(1))) }
)

 

The gallery should list:

Order, Reference, Sub.ActiveStatus, Sub.StatusCount

 

I am getting an error: Text value expected. 

 

 

1 ACCEPTED SOLUTION

Accepted Solutions

@vsslasd 

Okay...had to pause for a few moments to wrap my head around it, but here you go...

Once I looked everything over closer and saw the forest from the trees, the reality is, you were almost there to start with!

 

Ungroup(
    Table( 
          {Order:1000, 
           Reference: "CustomerCollection",
           Sub: 
                AddColumns(
                     GroupBy(Filter(Customers,ActiveStatus<>"S"), 
                                    "ActiveStatus", "Items"), 
                     "ItemCount", CountRows(Items))
         },
         {Order:2000, 
          Reference: "VendorCollection", 
          Sub:
               AddColumns(
                    GroupBy(Filter(Vendors,ActiveStatus<>"S"), 
                                   "ActiveStatus", "Items"), 
                   "ItemCount", CountRows(Items))
          }
   ), 
   "Sub"
)

This will give you what you're looking for without any additional Collections or processes.

 

Give it a shot...

 

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View solution in original post

12 REPLIES 12

@vsslasd 

Taking a look at your formula, I am wondering what type of column ActiveStatus is.  Is it a text column or a choice column?

If it is not a text column, then we can discuss the options and changes you need to make to the formula for that to happen properly.

Also, a slight adjustment to your counting for your counts in the formula below in blue.

 

Table(
   {Order: 1000, 
    Reference: "CustomerCollection", 
    Sub: AddColumns(
                 GroupBy(
                        Filter(Customers,ActiveStatus<>"S"), 
                     "ActiveStatus", ByActiveStatus"),
             "Reference","Recommendation",
             "StatusCount", CountRows(ByActiveStatus)
) }, {Order: 2000,
Reference: "VendorCollection",
Sub: AddColumns(
GroupBy(
Filter(Vendors,ActiveStatus<>"S"),
"ActiveStatus", "ByActiveStatus"),
"Reference","Recommendation",
"StatusCount", CountRows(ByActiveStatus)
)
} )

As for your references to the above.

   Order - no problem,

   Reference - no problem,

   Sub.ActiveStatus - problem here based on what you are trying to get to.  Your GroupBy will return a table with one or more records.  Therefore, you will need to refeence a record if you want a single value, or pass the table to something that will use a table - like a Gallery or sub-gallery

   Sub.StatusCount - Same as above problem

 

Let's see if that adds some clues and post back with questions (and answers to the above)

_____________________________________________________________________________________
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Thank you, Randy. The ActiveStatus is a Text Field. Not certain how to accomplish this with the subtable.

 

Perhaps it's easier for me to show the output I am looking to get:

 

GroupBy.png

@vsslasd 

I can give you a solution for that, but first a little info...is that Order and Reference always expected to be "hard coded" in the way that you had in the formula, or is it real data that could be different, or are you only expecting to "report" on 1000 and 2000 ?

_____________________________________________________________________________________
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Yes, Order and Reference are hardcoded in the Table function, the rest of the data should be group by with row counts based upon the ActiveStatus text type.

@vsslasd 

 

So, the easiest way to go about this would be a collection for your Gallery.

You could have the following formula on some action to create the collection:

ClearCollect(
    colFinalList,
    AddColumns(
        GroupBy(Filter(Customers,ActiveStatus<>"S"),
            "ActiveStatus", "Items"
               ),
        "Order", 1000,
        "Reference", "CustomerCollection",
        "RowCount", CountRows(Items)
    ),
    AddColumns(
        GroupBy(Filter(Vendors,ActiveStatus<>"S"),
            "ActiveStatus", "Items"
               ),
        "Order", 2000,
        "Reference", "CustomerCollection",
        "RowCount", CountRows(Items)
    )
)

Then for your Gallery, use the colFinalList as your Items property.

 

Not sure if creating a collection is an option for you, but if so, that would get you the results you need.

I wasn't sure where "Reference"="Recommendation" fit in your needs, but it seemed constant, so I ignored it.

 

_____________________________________________________________________________________
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NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
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Really want to show your appreciation? Buy Me A Cup Of Coffee!

Thank you, Randy. Yes, I was trying to avoid rebuildilng another collection. 

That would definitely be the easiest way to do it. 

The Table function works great, it's just the GroupBy's make it more complex. 

Anyway this can be done using the Table and the existing collections ? 

If not, no worries, and thank you so very much for your help!

@vsslasd 

The bigger factor in why you might need to do this in a separate collection is that you are dealing with two different data sources.

Now...I did mention that the solution I provided was the "easiest" way!  

I could make that work as an Items formula if necessary...but, it would take some finessing. The challenge with doing that is that you really need to work the other way around.  In your original formula, you were only going to ever have two records.  They may have had sub records, but the outer level was only going to be two records.  So, your gallery would have only had 2 lines.  You would need to work from the "grouping" of the ActiveStatus, which will return a variable number of records in a table.  The Table function expects records, not tables.  So, the answer would be to "join" the two tables together...that you can really only do easily with a Collection and a Collect/ClearCollect function (which will take records or tables as parameters).

So...there is the rub and if the collection works for you, I'd go with it for simplicity.  If not, let me know and I will see what I can finesse.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Thank you, Randy. 

I'm thinking I could use the "Add Columns" formula to put the Sort Order for each collection being used (there are about 7 plus). And then build a small Collection of Sort Order  to Reference Description Collection. 

Add the SortOrder to the GroupBy in the Table, and then a lookup to the SortOrder/Reference Description Collection so the Reference Description value can be retrieved ? 

Performance is an issue, since this is on a mobile device. 

I think the above thought would work, and then we don't have to ClearCollect and have a secondary Collection, making this completely live and dynamic?

Thank you again for your help

The reason why we want to do this, is to reflect the Patching status of our collection records, and that's why this needs to be dynamic, so yep, if you can finese that would be awesome.

Thank you!

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