cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ejules
Advocate I
Advocate I

How to set a pre-populated default value of a Dropdown in EditScreen for a SharePoint Choice field?

Hi Everybody,

 

I'm currently trying to simply set the Default value of a Dropdown in an Edit Form (Form is opened and the Dropdown should have a pre-selection). Even though I did extensive research I couldn't find a solution for a Sharepoint choice field (as I don't know how to find the ID's of those choices and how to reference it?

I have the DropDown with the Selections from Sharepoint ("Inland", "Ausland") and would like to be the Default for a blank form to be "Inland".

  PowerApps1.JPGPowerApps2.JPG

 

Thank you so much for your help.

 

Regards,

ejules

1 ACCEPTED SOLUTION

Accepted Solutions

This is just to share that the formula below for the DataCard Default works for me:

 

LookUp(Choices('SPListName'.SPFieldName),Value="SpecificValue")

 

Remember to replace 'SPListName' and 'SPFieldName' with the actual SP List name and Field name, and "SpecificValue" with the choice value you would like to set as default.

 

 

View solution in original post

76 REPLIES 76
hpkeong
Community Champion
Community Champion

Hi @ejules

 

The Default is "Parent.Default"

- This is to append any existing data (if any) or blank if none.

 

However, if you wish to change, you need to select

- Advanced

- Unlock (you can see the icon, just click on it)

 

Then you may change the Default to:

- If(IsBlank(One of your datafield), "Inland", Parent.Default)

 

In this case, when you are

- Add a new item, most of the TextInput will be BLANK (but not default value such as createddate, Auto-ID,..), so it will detect that this is a NEW record and will set the Dropdown1.Default = "Inland".

 

If you are unsure of the items, you may use:

- First(YourDropDown).

 

Hope this helps.

hpkeong

Hi @hpkeong,

 

Thank you very much for your response. Unfortunately I still get an error:

powerapps

Error Reads: "Invalid Argument Type (Record). Expecting a Text Value instead.

I somehow seem to be unable to assign a "Text" directly as a Default to a DropDown. I believe it has to do with the fact that I would need to choose an Item of a list somehow?

For Example: If(IsBlank(Receipt_Location);Parent.Default;Parent.Default) works.

 

Thank you very much.

 

Best,

Julien

hpkeong
Community Champion
Community Champion

Hi

 

IsBlank(...), would suggest to refer to other blank field, not itself.

I guess you got it right maybe because your current data contains Inland, which is ismilar to the first record of Dropdown.

Anyway, I will try to investigate if time allowed.

 

Happy coding.

hpkeong
Anonymous
Not applicable

Hi Julien (ejules),

 

You seem to have used semicolons in your If statement instead of commas. That may have caused the error?

 

 

 

I have the exact same scenario as ejules and I'm running into the same issue.  I also confirmed that I'm using commas and not semi colons.  I have a Choice field from SharePoint called "Feedback Type".  It has 5 values and I want to set the default to "Documentation".

 

Within the Advanced pane, I put the following italics code in the Default field for the DataField named "Feedback_x0020_Type".

 

Code:

If(IsBlank("Feedback_x0020_Type"), "Documentation", Parent.Default)

 

The error I'm getting is the following:

Invalid argument type (Record).  Expecting a Text value instead.

 

Any thoughts on what the problem could be?

 

Thanks,

Scott

I think the root problem is that the dropdown values are not populated until you click on the dropdown. Therefor there simply isn't any default value which could be selected by the system.

Is there any way to hardcode a value to set the default?  I was able to do this with a Boolean fields; e.g. by setting Default = true but not choice fields.

 

Thanks,

Scott

Sienna
Resident Rockstar
Resident Rockstar

If you got table with name "Test" linked to your DropDown with Items set to Name which looks like this..

 

ID    Name

1     Selection1

2     Selection2

 

Then in your Default property of DropDown write simple

 

LookUp(Test, ID=2,Name)

 

Then the default value in your dropdown will be "Selection2"

Or closer to your situation if you want to check if collection is empty then set the default property to

 

If(IsEmpty(CollectionName), LookUp(Test,ID=1,Name), LookUp(Test,ID=2,Name)

 

Adjust it to your needs as you wish and it will work

 

Sorry - I need a bit more guidance.  Ultimately, I just want to hard code the value "Documentation" as the default for a Choice field.

 

How and where do I create the table in the PowerApp?  I'm assuming this will just be a single row.

 

ID

Helpful resources

Announcements

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!      

Tuesday Tips: Getting Started in the Community

TUESDAY TIPS is back!   This weekly series of posts is our way of sharing helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! The original run of Tuesday Tips was a highlight of last year, and these all-new Tips will hopefully prove to be just as informative as helpful. We will cover some basics about the Community, a few "insider tips" to make your experience even better, and sharing best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: I'm Brand New! What Do I Do? The number of new community members we have each week is pretty amazing, and we are so glad to welcome all of you to the Community! You may be wondering. "What do I do? Where do I get started? Will anyone be willing to help me? What I have a question? Help!"   Let's start with this: Welcome to the low-code revolution, and more importantly, welcome to the Power Platform Community! This is a great place to start. Whether you're busy with Power Apps, getting familiar with Power Automate, engaging Copilot Studio, or building in Power Pages, there are a few key places you should check out as you begin your journey: FORUMS: The forums are THE place to ask questions, look at questions asked by other Community members—and see answers and solutions from our Super Users and other helpful people in the Community. Power Apps ForumsPower Automate ForumsCopilot Studio ForumsPower Pages Forums   NEWS & ANNOUNCEMENTS: Our News & Announcements section highlights the newest and greatest updates in the Community, news from the product team, and so much more. It’s updated a few times each week and will also help you find ways to connect with what’s going on in the ever-growing world of Power Platform. Power Apps News & AnnouncementsPower Automate News & AnnouncementsCopilot Studio News & AnnouncementsPower Pages News & Announcements   GALLERIES: The Galleries section of the Community features tons of tips and tricks, features and benefits, and more—through videos created by our Super Users, product teams, and other helpful members of the Community. Power Apps GalleriesPower Automate Galleries Copilot Studio GalleriesPower Pages Galleries BLOGS: The community blogs section is full of handy step-by-step tips from members of the Community—and some of them include detailed answers to some of the questions most frequently asked questions, as well as how they solved a problem they faced. Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog POWER UP PROGRAM: If you’d like to really take a huge step forward in your journey, we recommend checking out the Power Up Program, a Microsoft-sponsored initiative that trains new Power Platform users and has been a huge success since it launched a little over a year ago. There’s a waiting list, so definitely apply soon if you’re interested! Find out more here: Microsoft Power Up Program for career switchers.   There's so much more you'll discover in your Power Platform experience, and this Community is here for YOU! We are glad you've discovered us and can't wait to see where you grow! If you're new to the Community and just getting started, make sure to give this post a kudo and introduce yourself so we can welcome you!

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly New User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Top Solution Authors
Top Kudoed Authors
Users online (3,277)