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Regular Visitor

How to set defalut value to Person or Group field

I am using powerapps customize form on sharepoint online. I would like to set the default value to "Person or Group" field on the shareoint list by using email address.

I would appreciate it if someone let me know how to get "Person or Group" value from e-mail address.

1 REPLY 1
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Community Support
Community Support

Re: How to set defalut value to Person or Group field

Hi @Tomok1,

 

Since SharePoint list connection does not contains the SharePoint user profiles' data, if you only have SharePoint list as data source in this PowerApps, then this cannot be achieve unless you only want to set the current user as the default person.

 

1. If so, then this can be achieved using User() function.

 

The person or group field actually stores data as record, if you would like to save this record of the current user, then you may take a try with the method mentioned in the following article:

PowerApps Set SharePoint Person field to Current user

 

Record example:

 

{ 
  DisplayName:User().FullName,
  Claims:"i:0#.f|membership|" & Lower(User().Email), 
  Department:"",  
  Email:User().Email, 
  JobTitle:"", 
  Picture:""
}

 Or you may follow the steps below:

1. Select the Person or group field, un-lock it,

2. Change the Default property of the Dropdown box as:

 

If(Text(EditForm1.Mode)="1",{ 
  DisplayName:User().FullName,
  Claims:"i:0#.f|membership|" & Lower(User().Email), 
  Department:"", 
  Email:User().Email, 
  JobTitle:"", 
  Picture:""
},Parent.Default)

 

3. Change the Update property of the DataCard as below:

 

If(Text(EditForm1.Mode)="1",{ 
  DisplayName:User().FullName,
  Claims:"i:0#.f|membership|" & Lower(User().Email), 
  Department:"",  
  Email:User().Email, 
  JobTitle:"", 
  Picture:""
},DataCardValue10.Selected)

Here DataCardValue10 should be the Person or group dropdown control.

 

2. If you want to set the default person to a static one, then you could refer to this thread:

https://powerusers.microsoft.com/t5/General-Discussion/SharePoint-List-Update-Person-Field/m-p/6980/...

 

Regards,

Mona

Community Support Team _ Mona Li
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